Carrying on business in the UK and related tax, accounting and Company Law matters

1. Carrying on business in the UK and related tax, accounting and Company Law matters Tim Stovold

2. Agenda • Kingston Smith – Introduction • Branch vs Subsidiary • Employment Taxes • Corporation Tax • VAT

3. About us • Top 20 UK Accountancy Firm • Fastest Growing amongst the top 20 • 56 Partners /500+ Employees • ISO 9001 accredited • 7 offices in and around London • Established in 1923

4. Kingston Smith • Rated as “Accountant of the year” for the PLUS market. • Amongst the top accountants for AIM listed companies • Diverse range of services via associated companies • International presence in over 50 countries through KSi(www.ksi.org) • Expertise in varied industry sectors

5. Indian clients • Have worked with some of the well recognized Indian clients, majority of them from the Technology sector. • Dealing with Indian clients for the last 20 years. • Client base consists of large business houses as well as the SME and small start up firms. • Have developed a niche India practice, where we have people, who understand both India and UK, to bring the best to you.

6. BRANCH VS SUBSIDIARY?

7. BRANCH Same legal entity as non-UK company Non-UK company liable under contracts Subject to UK Corporation Tax on UK “Permanent Establishment” profits SUBSIDIARY Separate legal entity Liability ring fenced in the UK within subsidiary Subject to UK Corporation Tax on Worldwide Income Branch vs Subsidiary

8. BRANCH Taxed at 28% UK Branch profits can qualify as “IT enabled export” income for purposes of Indian Corporation Tax exemptions Double tax relief given in India for UK Corporation Tax paid SUBSIDIARY Taxed at 28% Dividends paid to Indian company cannot qualify as “IT enabled export” income No double tax relief for UK Corporation Tax paid (effective tax at approx 50%) Branch vs Subsidiary

9. BRANCH No withholding tax on profits paid from UK 20% withholding tax on interest– can be reduced under certain tax treaties Interest and royalties to “parent” company not tax deductible Branch vs Subsidiary SUBSIDIARY • No withholding tax on Dividends paid • Same • Interest and Royalties to “parent” deductible if “arm’s length”

10. BRANCH No statutory audit requirement Must file non-UK (audited) financial statements on public record Can be perceived to be a “weak” presence in the UK Branch vs Subsidiary SUBSIDIARY • Statutory audit required if criteria met • Must file UK GAAP financial statements of subsidiary on public record • A “strong” presence in the UK

11. BRANCH Can be time consuming to register Must have at least one UK based representative Branch vs Subsidiary SUBSIDIARY • Simple to incorporate • Must have at least one director (not necessarily UK based)

12. Branch vs Sub - Conclusion • Branches • double tax relief available • do not ring-fence UK liabilities • must disclose non-UK financial statements • do not need a separate audit • perceived to be a “weaker” UK presence • Subsidiaries • Could be double tax relief problems • need UK GAAP financial statement • may need to be audited (= additional cost) • simple to incorporate • perceived to be a “stronger” UK presence

13. EMPLOYMENT TAXES

14. Employment Taxes • UK Taxes on employment income: • Income Tax at 0%, 20% and 40% • Employee’s Social Security at 0%, 11% and 1% • Employer’s Social Security at 0% and 12.8%

15. Employment Taxes • Taxation of an individual earning £40,000 per annum… £ Salary 40,000 Income Tax (6,800) Social Security (3,800) Net Salary 29,400 …plus Employer’s Social Security of £4,400 Therefore, total cost to the employer of £44,400

16. Employment Taxes - Planning Social Security Exemption • For individuals on secondment from India to the UK, there is no liability to Social Security for the first 52 weeks • This is an immediate saving of £3,800 for the employee and £4,400 for the employer (based on previous example)

17. Employment Taxes - Planning Claim for overseas work days • If employee spends some time working outside of the UK, the salary corresponding to the proportion of work days spent outside of the UK can be excluded provided that it is not remitted to the UK

18. Employment Taxes - Planning • Example – an employee earning £40,000 but spending 2 days a week (i.e. 40%) working in various European countries… £ Salary 40,000 (only £24,000 taxable) Income Tax (4,800) Social Security ( - ) (52 week exemption) Net Salary 35,200 This represents a £5,800 tax saving for the employee and a £4,400 saving for the employer

19. Employment Taxes - Planning Claim for living expenses • If an employee is seconded temporarily to the UK and the secondment is expected to last for less than 24 months then certain living expenses are tax deductible

20. Employment Taxes - Planning • Tax Deductible Living Expenses: • Accommodation costs • Subsistence (3 meals a day, 7 days a week) • Council Tax (approx. £150/month) • Utility Bills (Gas, Electricty and Water rates) • Home to Office travel costs • Non Tax Deductible Expenses: • School fees • Family costs • Home telephone, broadband and cable TV

21. Employment Taxes - Planning • Example – an employee earning £40,000 is seconded to set up a UK office which is expected to take 18 months. Living in London, he spends around £1,800 per month on deductible expenses. • He also spends 2 days a week travelling to the European offices.

22. Employment Taxes - Planning • The taxable salary is reduced by 40% for overseas workdays and then by a further £21,600 for qualifying living expenses: £ Salary 40,000 (only £2,400 taxable) Income Tax (480) Social Security ( - ) (52 week exemption) Net Salary 39,520 This represents a £10,120 tax saving for the employee and a £4,400 saving for the employer

23. Employment Taxes - Planning • Other issues: • Tax Equalisation to pass cost savings to the employer but don’t forget immigration issues • Share Options • Indian salaries • Watch out for Americans!

24. CORPORATION TAX

25. Corporation Tax • Profits subject to Corporation Tax as follows: • Up to £300,000 – at 21% • Between £300,000 and £1,500,000 – at 29.75% • Above £1,500,000 – at 28% • Watch out for groups as this will reduce above profit slabs

26. Corporation Tax • Non-tax deductible expenses: • Client entertaining • Capital Acquisitions (i.e. cost of cars, equipment, etc…) • Depreciation • Extra Tax deductible expenses: • Capital Allowances (Tax Depreciation) • Research & Development relief • Stock Option Scheme deductions

27. Corporation Tax • How do you calculate UK profits? • It depends… • Are you providing services from the UK to India or the end client?

28. Corporation Tax UK Branch as Service Provider to India Indian Company Provides Services Provides Services India UK UK Branch UK Client

29. Corporation Tax UK Branch as Service Provider to UK Client Indian Company Cost Allocation Provides Services India UK UK Branch UK Client Provides Services

30. Corporation Tax • Transfer Pricing Rules will apply: • If providing service to India – consider “Cost-Plus” model • If providing service to Client – consider “Comparable Uncontrolled Price” model • Seek advice early on!

31. VALUE ADDED TAX

32. Value Added Tax (“VAT”) • VAT is charged at 15% on certain supplies made in the UK • This means that most UK businesses charge VAT on their sales invoices and incur VAT on their costs • The net of VAT charged and incurred is payable/recoverable from HM Revenue & Customs

33. Value Added Tax (“VAT”) • It is very important to understand your liability for VAT in the UK as failure to charge VAT when due can result in large penalties and liabilities • Similar, failure to register for VAT when eligible to register can result in non-recovery of VAT • As always, take advice early on

34. Contact Details Tim Stovold Chandru Iyer Partner International BDM tstovold@kingstonsmith.co.ukciyer@kingstonsmith.co.uk Kingston Smith LLP Devonshire House 60 Goswell Road London EC1M 7AD Telephone +44 20 7566 4000 Fax +44 20 7566 4010