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Nancy Enneking Head of Institutional Records & Archives

Reporting Based on Data in Archivists’ Toolkit. Nancy Enneking Head of Institutional Records & Archives Getty Research Institute, J. Paul Getty Trust August 11, 2010. Getty Toolkit Use and Reporting Needs. Two departments using software Special Collections Resources, Names, Subjects

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Nancy Enneking Head of Institutional Records & Archives

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  1. Reporting Based on Data in Archivists’ Toolkit Nancy Enneking Head of Institutional Records & Archives Getty Research Institute, J. Paul Getty Trust August 11, 2010 Institutional Records and Archives - J. Paul Getty Trust

  2. Getty Toolkit Use and Reporting Needs Two departments using software • Special Collections • Resources, Names, Subjects • Institutional Records and Archives • All modules and functions except Assessment Reporting needs • Regular statistics and charts (annual, quarterly, etc.) for Library Administration, General Counsel, and Chief Operating Officer (IA) • Internal reports for use in data cleanup and for other unexpected /mundane needs (IA and SC) Institutional Records and Archives - J. Paul Getty Trust

  3. Regular reports Institutional Records and Archives - J. Paul Getty Trust

  4. Total Accumulations Total # of accessions: 421 Total linear ft.: 5,851.54 Institutional Records and Archives - J. Paul Getty Trust

  5. Processing Status - Table Institutional Records and Archives - J. Paul Getty Trust

  6. Processing Status Charts Institutional Records and Archives - J. Paul Getty Trust

  7. Processing Status Charts Institutional Records and Archives - J. Paul Getty Trust

  8. Status Variants Institutional Records and Archives - J. Paul Getty Trust

  9. Reports for Internal Use Institutional Records and Archives - J. Paul Getty Trust

  10. Reports for Internal Use Institutional Records and Archives - J. Paul Getty Trust

  11. If I had the data in AT …. Institutional Records and Archives - J. Paul Getty Trust

  12. Jasper Difficulties • I have tried! • Some difficulties may be unique to me! • Explored both free and professional version w/ manual • Edit existing v. build new • Java objects • Table linking (more generally) • Charts • May rely on Access to share simple reports with other staff – less than ideal. Institutional Records and Archives - J. Paul Getty Trust

  13. Questions, Comments? Nancy Enneking Head of Institutional Records and Archives Getty Research Institute J. Paul Getty Trust (310) 440-7066 nenneking@getty.edu Institutional Records and Archives - J. Paul Getty Trust

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