1 / 14

D g tal Drive @ the Jewish General Hospital Arch ves

D g tal Drive @ the Jewish General Hospital Arch ves. Linda Lei, Archives Consultant for the GLIS 642 Preservation Management at the School of Information Studies, McGill University February 17, 2010. D g tal Drive @ the JGH Arch ves Before the digitization. Sybil Cadloff

garin
Download Presentation

D g tal Drive @ the Jewish General Hospital Arch ves

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. D g tal Drive@ the Jewish General Hospital Arch ves Linda Lei, Archives Consultant for the GLIS 642 Preservation Management at the School of Information Studies, McGill University February 17, 2010

  2. D g tal Drive @ the JGH Arch ves Before the digitization • Sybil Cadloff • Librarian, Volunteer Archivist • c. 1984 – c. 2003 • Nature of the JGH Archives • 1929 to beginning of the 21st century • Holdings • 30 feet of textual materials (A/R, minutes, correspondence, news clippings, legal documents, etc.) • Approx. 5 feet of photographs; 3 boxes from PA&C • 2.5 inches of negatives • 5 VHS tapes and 20 research tapes for the history book of JGH • 2 boxes of 35mm slides, donated by PA&C • 2 boxes of hospital brick pledges, donated by Foundation • Original finding tools • 1 box of catalog cards • 2-page section list compiled in the 1980s.

  3. D g tal Drive @ the JGH Arch ves Launch of Digitization (1/2) • Preliminary works, 2006 • Inventory hierarchy • Project proposal • Back in the business, 2007 • Submission of formal business plan • Planning and database selection, 2008 • Prioritization: images first • Digitization begins • Database installation • Resubmission of business plan • Major undertakings, 2009 • 75th anniversary – traveling exhibit • Database-driven website in progress

  4. D g tal Drive @ the JGH Arch ves Launch of Digitization (2/2) - Timeline Event 1 Scan of photos and brick cards Event 8 JGH Legacy Lectures Event 6 Exhibit: Text preparation; Display system design Event 10 French translation Event 3 Cataloging starts; Watermarking 2008 Apr. Jul. Oct. 2009 Apr. Jul. Oct. 2010 Event 11 Website design ongoing Event 4 Database Customiza-tion; French cataloging Event 7 Exhibit: Graphic design; Liaisons Event 2 Database installation; Intropage design Event 5 Exhibit: photo selection Event 9 Finding aids for smaller collections

  5. D g tal Drive @ the JGH Arch ves Digitization (1/3) – Scanning (1/2) • Equipment • Flatbed scanner HP ScanJet 5590 with TMA for scanning 35mm negatives and slides • Pros: easy to use, economic, searchable PDF output format • Cons: slow when higher resolution is selected, limited working area • Objects: photo prints, 35mm negatives, slides, and brick cards • Scanning specifications: • Resolution (Dots per inch (dpi)) : 300 dpi • Default color depth (also called Bit Depth): 24 bit, millions of colors • Default image size: original size. N.B. 6 X 4 inch for 35mm negatives and slides • Common output formats: • Images • .tiff for archival storage • .jpeg for web-deliverable images • Full-size images: portrait-oriented: 650 px on short side with a proportionally scaled long side; landscape-oriented: 1000 px on long side with a proportionally scaled short side • Midsize images (for individual record display) • Thumbnails (for record group display) • Documents: searchable PDF for documents (Tribute book), more research is needed

  6. D g tal Drive @ the JGH Arch ves Digitization (1/3) – Scanning (2/2) • Watermarking: Adobe Fireworks • Storage media: • Hospital’s server, DVD-R, DVD-RW and external hard drive • CD-R for delivery • Collaboration with other departments: A/V (photographing, VHS tape digital conversion, Photoshop retouch, etc. ) and Medical Records • Useful resources: • Kalfatovic, Martin R., 1961-   Creating a winning online exhibition : a guide for libraries, archives, and museums / Martin R. Kalfatovic.    Chicago :   American Library Association,   2002. • Stielow, Frederick J., 1946-   Building digital archives, descriptions, and displays : a how-to-do-it manual for archivists and librarians / Frederick Stielow.    New York ;   London :   Neal-Schuman Publishers,   c2003.

  7. D g tal Drive @ the JGH Arch ves Digitization (2/3) – Database (1/4) • Database: Archives Online (AO) • Add-on application to the existing Inmagic CS/Textworks for archival accessions and descriptions • City of Richmond Archives, 1995, further enhanced and developed by Andornot • Customization with more French fields • Demo of searching in AO • Special features: Inventory (images), Inventory (hierarchy) • Thesauri for cataloging: • In use: Getty AAT and MeSH by NLM • Others: LCSH and British Columbia Thesaurus • Useful resources: • Review of archives management software by Council of Nova Scotia Archives • Archivist’s Toolkit by AABC

  8. D g tal Drive @ the JGH Arch ves Digitization (2/3) – Database (2/4)

  9. D g tal Drive @ the JGH Arch ves Digitization (2/3) – Database (3/4)

  10. D g tal Drive @ the JGH Arch ves Digitization (2/3) – Database (4/4)

  11. D g tal Drive @ the JGH Arch ves Digitization (3/3) – Website & Online search interface (in progress) • Demo the JGH Archives • Intropage • Keyword search • Search by collection • Finding aids: hierarchical display of finding aids for 3 collections with series descriptions • Electronic reference book: Your Tribute Everlasting • To integrate: intropage, online version of the traveling exhibit, links to other archives • Photograph reproduction • e-Delivery: FTP solution • Online shopping cart: TBD

  12. D g tal Drive @ the JGH Arch ves Lessons Learned • Funding • Time management • Delays caused by unforeseen circumstances • Budget • Revision, revision and revision, until after the deadline of submission. • Staff recruitment

  13. D g tal Drive @ the JGH Arch vesAfter launching the JGH Archives website • Continuing with larger collections • Arrangement and preservation • Digitization of textual materials and artefacts • Themed displays • More outreach

  14. D g tal Drive @ the JGH Arch ves Contact: Linda (Da) Lei, MLIS Archives Consultant Jewish General Hospital 514-340-8222 Health Sciences Library Local: 3277 Pavilion A, room 200 dlei@jgh.mcgill.ca 5750 Côte-des-Neiges Montréal, Québec H3T 1E2 www.jgh.ca 14

More Related