“One Reporting” and “One Monitoring & Evaluation” Pakistan

1. “One Reporting”and“One Monitoring & Evaluation”Pakistan Toshihiro Tanaka – Country Director (UNDP Pakistan) DaO workshop “Delivering as ONE: Lessons learned and way forward May 2010

2. I. Introduction: Pakistan DaO Pilot • The One Programme was signed on 4th February 2009 in the presence of the UN Secretary General and the Prime Minister of Pakistan. • Pakistan DaO pilot with a $ 1.2 billion budgetary outlay spread over a period of four years. As of March, 2010, $309 m is the funded portion (pledged and received). • The One Programme is an outcome of a 2-year consultative effort between the UN agencies, civil society, donors and government representatives (Federal and Provincial). • The One Programme constitutes 5 Joint Programmes (JPs) and constituent 21 Joint Programme Components. This includes resources channeled through the One Fund and parallel funding (core and mobilized funding of agencies contributing towards the outcomes of the One Programme).

3. Reporting as One Why Reporting as One? • Ruleof the Game • Review of the Progress • Record of the Experience • Recognition of the Results (Efforts) • Respectof the Partnership

4. What is the Rule of Game on Reporting ? • Simplification • Harmonization • Reduce Transaction Costs • Ownership (Mutual Accountability) • Financial Reporting • Progress Reporting

5. One Programme Composition

6. Governance Structure and M&E System Government-UN Joint governance UN Internal Structure Functions Policy decision, strategic guidance, RC UNCT High Level Committee RC UNCT/Co-Chairs Funding Allocation One Program Results and Outcome Framework Executive Committee Joint Program Steering Committees JP Co-Chairs JP M&E Framework – JP Annual Workplan – JP M&E Plan- JP Annual Review Thematic Working Group JPC M&E Framework – Annual Workplan – JPC Monitoring Plan- JPC progress reports Convening Agency JPC Task Forces Participating Agency Country Programs - Annual Workplan – M&E Plan-Reports

7. Achievements of M&E Network 2008-2009 • ToRs for M&E Network and Focal points Developed and endorsed by the Network • M&E Capacity Assessment Exercise conducted • Templates and guidance note developed on Joint Progress Reporting, Joint Annual Work plan and Joint Monitoring Plan • Mapping exercise of Agency Reporting conducted

8. Reporting Flow Participating Agencies prepares narrative & financial reports Convening agent gathers information from PA’s & submits to RCO for review & harmonization Adm. Agent consolidates JP Reports as per agreed format Consolidated reports forwarded through RCO to EC, UNCT, donors and partners

9. Reporting Timeline and Strategies • Pakistan One Programme has a similar timeline • Question: Narrative progress reports limited to progress on funded activities VS overall Joint Programme(s) to which donors agreed to provide unearmarked (budgetary) support. • Question: MDTF Office dissemination strategies of Narrative Progress Reports and Financial Reports (to donors, member states, UN HQs, etc.)

10. Mapping of UN Agency Reporting Requirements

11. M&E Capacity Assessment Exercise 2009

12. Challenges • One Fund is a minor source of One Programme • Adm. Agent is responsible for reporting on One Fund. One Reporting on One Programme is a major challenge • UN Commitment to channel 80% of UN’s resources in Pakistan through One Programme • Varied definition of projects/activities under One Programme by each agency • Resource mobilization is considered as a major objective (key indicator of success) of the DaO/One Programme with budget of US$1.2 billion => Large Gaps => Frustrated government partners • Added Value = Additional funding, not = increased effectiveness • Some large donors’ preference to direct cost-sharing with a UN agency and not through One Fund. • One format and One Report to replace all other reporting requirements to donors, HQs, governments is the Challenge

13. Opportunity • United Agencies (programmes) with diverse, relevant, complementary strengths and expertise towards achieving MDGs, common UN/global and national goals • Strong national interests to own aid coordination • Increasing donors’ interests/support in coordination => Mutual Accountability • Use of Development Assistance Database (DAD) by the government • Government’s request to UNDP to help assess Aid Effectiveness in Pakistan • UNDP’s role (Adm Agent) in facilitating One Reporting • UNDP (UN) support to national M&E system, particularly, preparation of national and provincial MDG Reports

14. Lessons Learned • In 2009, large shift in focus of UN capacities and donor resources towards humanitarian assistance for IDPs limiting efforts and progress in the One Programme • Time consuming political process of allocating un-earmarked fund among JPs/JPCs and Agencies • Scattered distribution of small amount, slow delivery and difficulty in reporting • Critical view on 1% charge on Administrative Agent/MDTF by UN agencies and importance to prove ability to provide efficient financial management services • Some donors’ rejection to use One Fund (1+7%) and larger use of bi-lateral cost-sharing agreement. • Security Phase 3/4 resulting in low priority given to Development programme (not essential) than Humanitarian Prog.

15. Approaches and solutions: • Gradual “Learning by Doing” approach: One Fund Reporting => One Programme Reporting => Review and Evaluation • Principled and pragmatic approach in supporting One UN, and not driven by UNDP’s short-term gains • Clear targeting of Evaluation/Assessment focus between Outcome/Results and Systemic change towards Aid Effectiveness and Oneness of UN (by the Government, Donors, and by UN) • Further build on a long-term relation with the National coordination agency in enhancing One UN approach and in engaging donors • Develop Resource Mobilization Strategy and organize donor conference for each Joint Programme with the national counterparts • Serve as a Management/Administrative Agent of key donors’ cost-sharing contribution to One Programme, and develop a mechanism for resource distribution to other UN Agencies • Anticipate and Manage the transition from humanitarian (early recovery) phase to Post-crisis Recovery and Reconstruction phase