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Mission College Enrollment 101

Mission College Enrollment 101. Student Services Instruction Administrative Services. Mission College Enrollment 101. Student Services. Enrollment 101. Step I-application Step II assessment Step III orientation Step IV Education plan Step V Counseling

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Mission College Enrollment 101

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  1. Mission CollegeEnrollment 101 Student Services Instruction Administrative Services Student Services Instruction Administrative Services

  2. Mission College Enrollment 101 Student Services Student Services

  3. Enrollment 101 Step I-application Step II assessment Step III orientation Step IV Education plan Step V Counseling Step VI registration Step VII Student Support Services /follow-up Step VIII Matriculation Student Services

  4. Admissions and Records • Adds/drops • Census rosters • Final grades Student Services

  5. Counseling • Assessment/educational plans • Counseling A Student Services

  6. Retention and Faculty • Early alert –advise students of their progress/evaluate students as early as possible and often, as appropriate • Encourage students to contact you before they drop • Make referrals Student Services

  7. Financial Aid • Refer students for BOGW fee waiver • Suggest FASFA application Student Services

  8. Mission College Enrollment 101 Instruction Instruction

  9. Enrollment Management Key elements for success: Planning Active participation Monitoring Evaluation of processes Instruction Instruction 2

  10. But it is…… Enrollment Management It is not….. Quick fix to enrollment problems An explanation for enrollment-related decisions… Enhancement to Marketing the college Lawson, 2009 College commitment to strategic planning Documented enrollment goals A plan that aligns staffing, services, resources to the mission of the college A data-driven strategy A living plan that is constantly changing as the college needs change Instruction

  11. California Community College Chancellor’s Office Funding Capacity Outcomes Guidelines and Mandates Instruction

  12. Statute Title 5 regulations Local Board policy The Hierarchy of Regulations Statute: state law—the Education Code Title 5(of the California Code of Regulations): regulations adopted by the Board of Governors Local board policy: local implementation of regulations Boatright, 2008 Instruction

  13. Participation by whom? • Everyone within the college • College structure with representatives from various units including students. • Key operational staff and faculty: • Faculty, dept/division Chairs, front line staff: counseling, financial aid, admissions, special programs, deans and/or directors. • Key operational administrators include • CIO, CSSO, CBO, CISO, PIO, Researcher • Essential to identify recommendations for Decision Maker(s). Instruction

  14. Components • College Master Plans; Program Review • Enrollment data; projection tools; historical data, established benchmarks… • Schedule planning • Fiscal consideration • Size of schedule • Allocation of Facilities • Method of delivery • Meeting student needs Instruction

  15. Student Needs • Maintain updated programs • Curriculum • Patterns of offerings based on the demand • Examine the numbers of course sections, day/evening/online/in-person/short-term • Establish a commitment to the core and awareness of the electives • Collect and document data for identifying student needs Instruction

  16. Terminology • WCH – weekly contact hour • WSCH- weekly student contact hour • DSCH- daily student contact hour • DCH- daily contact hour • FTES- full time equivalent student (the equivalent of one student enrolled 15 hours per week for two 17.5 week semesters) • FTEF –Full time Equivalent Faculty • WSCH/FTEF – weekly student contact hours per full equivalent faculty Instruction

  17. Revenue /Scheduling/Reporting • Census- a “snapshot in time” at approximately 20% point of course. • Types of census • Weekly Census- all full term scheduled courses • Daily Census - scheduled courses that meet on a regular basis for at least five days, but less than full term. • Positive Attendance – actual hours students attend courses. • Independent/Work Experience – based on units rather than contact hours. Instruction

  18. continue • Term Length Multiplier (TLM) the number of weeks of instruction in regular fall/spring semesters. • INCLUDES: instructional days, final exams days, approved flex –days • Example: WSCH ( WCH x Number of Students) x TLM 525 Mission’s TLM = 16.2 • Funding – formula driven for each census type…. • WSCH, DSCH, Positive Attendance, Independent Study and Alternative Attendance Instruction

  19. 320 Report and Census • Completed by the District with assistance from each college and IS staff to State Chancellor’s Office for funding • Must report cumulative total of WSCH for each attendance type and each term of course offerings • Reporting cycle: P1 Jan 15th, P2 Apr 30th, P3 Jul 15th, Final Recal report Nov 1st. Instruction

  20. Mission College Enrollment 101 Budget: The Big Picture Administrative Services

  21. State Budget Development • Taxes • Property tax • Income tax • Sales tax • Budget Projection and Development at Department of Finance/LAO and Governor’s Office • Proposition 98 Guarantees • Governor’s Initial Budget Proposal – January 10 • Governor/Legislators negotiate • May Revise/District tentative budget • Governor/Legislators negotiate • June 30 deadline • July 1 start of Fiscal Year • District/College budget offices/tentative to final budget • Board of Trustees • September 15 deadline • MC Budget Administrators Administrative Services

  22. State Chancellor’s Office • 72 CCC Districts • 110 Colleges • Conducts annual State Chancellor’s Budget Workshops (January/August) • Provides expertise and audit services for all CCC programs and services • 50% Law • FON • 75/25 • 320 Report Administrative Services

  23. 320 Report Report & Apportionment Cycle • Advance Apportionment • Certified on July 15 (based on prior year P2) • Apportionment allocated for July – January (60%) • First Principal Apportionment (P1) • Estimated annual FTES (July thru December) • Due by January 15 • Apportionment allocated for February – May (32%) • Second Principal Apportionment (P2) • Estimated annual FTES (July thru April) • Due by April 15 • Apportionment allocated in June (8%) • Final Recalculation (P3) • Annual FTES for prior year due on July 15 • Final apportionment for prior year generally completed in December or January of the current year Administrative Services

  24. WVMCCD Budget Model • District Services off the top • 87% of budget in salaries and benefits • Fixed Cost Schedule • District Services • Colleges split balance based on FTES • Tentative Budget (Starts July 1) • Final Budget (Adopted by September 15) • 09/10 District Budget Summary • District Budget Advisory Committee (DBAC) Administrative Services

  25. Mission College Budget Allocation • MC Budget Allocation Model • New Monies • One-time • On-going • Base Operating Budget • Base Operating Budget • Supplies/Duplicating/Hourly/Equipment Maintenance • College Budget Advisory Council (CBAC) • 09/10 Operating Budget Allocation • 75% of base with Augmentation • 10/11 Operating Budget Development • Zero-based Budget Model Administrative Services

  26. Budget Distribution By Category Administrative Services

  27. 09/10 Budget Administrators(All Funds) • Carolyn Kuri • Carol Qazi • Cindy Vinson • Charity Bowles • Curtis Pembrook • Dan Sanidad • Danny Nguyen • Deborah Lefalle • Donna Hale • Harriett Robles • Jeff Cormier • Keith Johnson • Linda Retterath • Mary Ashley • Mina Jahan • My Loi • Myo Myint • Norma Ambriz-Galaviz • Penny Johnson • Peter Anning • Rita Grogan • Rosalyn Chan • Stephanie Kashima • Tim Karas • Worku Negash Administrative Services

  28. Funds • Fund 100 – Unrestricted General Fund • Fund 017 - Entrepreneurial • Fund 120 – Restricted & Categorical Funds • Other Funds • Fund 121 – Health Services • Fund 122 - Parking • Fund 330 – Child Care • Fund 400 – Capital Projects • Fund 591 – Community Education • Fund 595 – Contract Education • Fund 712 – ASB • Fund 732 – Campus Center • Funds 741-754 – Financial Aid Administrative Services

  29. Distribution of Financial Analyst Duties • Funds Doug Masury responsible for: • Fund 120 • Fund 330 • Fund 591 • Fund 595 • Funds Queenie Chan is responsible for: • Fund 100 • Fund 017 • Fund 120 • Fund 121 • Fund 122 • Funds 741-754 • Fund 400 • Fund 712 • Fund 732 Administrative Services

  30. Datatel Account Structure Cost Center Start with: 1-wv 2-mc 3-district Grant Code 017-old fund 17 Activity/Tops Code Course or program code FFF – CCCCCC – AAAA – OOOOO – GGG 3 6 4 5 3 Fund 100 120 595 etc… Object Code Start with: 4 - Revenue 5 - Expense Administrative Services

  31. Budget Support Contacts Administrative Services

  32. Q & A Student Services Questions Instruction Questions Budget Questions Student Services Instruction Administrative Services

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