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Breakout Session #1706 Date: 4/15/2008 Time: 3:20pm – 4:20pm

Contract Negotiations… Funding… Invoicing… and Audits … CONNECT THE DOTS a live performance!. Charles Overbey (as “Conrad Contracts”) - C.O. Overbey Jr. Financial Planners, Inc. Joan Darling (as “Fran Finance”) - Penergy Technologies, Inc.

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Breakout Session #1706 Date: 4/15/2008 Time: 3:20pm – 4:20pm

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  1. Contract Negotiations… Funding… Invoicing… and Audits … CONNECT THE DOTS a live performance! Charles Overbey (as “Conrad Contracts”)- C.O. Overbey Jr. Financial Planners, Inc. Joan Darling (as “Fran Finance”) - Penergy Technologies, Inc. Kandy Gardner (as “Audrey Auditor”) - Anglin, Reichmann Breakout Session #1706 Date: 4/15/2008 Time: 3:20pm – 4:20pm

  2. Setting the Stage We are a small business so our three characters have a range of defined responsibilities. Conrad: Contracts, Program Mgmt & Supervisor Fran: Finance, Business Policy & Indirect Rates Audrey: The DCAA Auditor (need we say more!) Where do their lines cross and what’s the impact? Let’s watch and see!

  3. Company Office Scenes • Scene One: Submitting the Proposal • Scene Two: Working the Contract • Scene Three: Company Status Meeting • Scene Four: Fiscal Year End

  4. Scene 1: Submitting the Proposal Our team is preparing a proposal. Conrad is focused on the tasks and level of effort while Fran is focused on cost.

  5. Scene 1: Submitting the Proposal Scene one ends with a celebration. Our company has passed the pre-award audit. Government agency has awarded the contract.

  6. Company Office Scenes • Scene One: Submitting the Proposal • Scene Two: Working the Contract • Scene Three: Company Status Meeting • Scene Four: Fiscal Year End

  7. Scene 2: Working the Contract Our team is delivering as promised. Conrad is monitoring program budgets and results, Fran is focused on billing and Audrey is keeping them in line. Are they communicating?

  8. Scene 2: Working the Contract Topics discussed between characters include: • Work Authorizations • Timely entry of approved hours • Consultant billing • Billing rates (Cost Plus / T&M) • Proper cost burdening • Invoicing schedule

  9. Scene 2: Working the Contract Scene two ends with a handshake, a job well done. Our company is delivering quality results and invoicing accurately. Government agency is satisfied and making payment.

  10. Company Office Scenes • Scene One: Submitting the Proposal • Scene Two: Working the Contract • Scene Three: Company Status Meeting • Scene Four: Fiscal Year End

  11. Scene 3: Company Status Meeting Our team is projecting status for future months. Reality has adjusted the work effort a bit and a contract requirement has surfaced. Do they have the policies and procedures to keep everyone “in the know”?

  12. Scene 3: Company Status Meeting Topics discussed between characters include: • Program budget variances • Indirect rate variances • Outstanding Commitments • Procedures • Communication • Management of funding

  13. Scene 3: Company Status Meeting Scene three ends with a little frustration. Our company is realizing the importance of standards and communication. DCAA is planning for an audit.

  14. Company Office Scenes • Scene One: Submitting the Proposal • Scene Two: Working the Contract • Scene Three: Company Status Meeting • Scene Four: Fiscal Year End

  15. Scene 4: Fiscal Year Audit The DCAA auditor has decided to spend a few days with us.

  16. Scene 4: Fiscal Year Audit Topics discussed between characters include: • Labor allocation balanced to payroll • Timesheet approval • Employee labor category assignment • Consistent allocation of costs • Subcontractor agreements • Unallowable travel

  17. Scene 4: Fiscal Year Audit Scene four ends with a handshake. Our company has completed their fiscal year incurred cost audit and will await the auditors final report.

  18. CONNECT THE DOTSContract Negotiations… Funding… Invoicing… and Audits Organize Your Policies & Procedures and Automate Standard Practices so you can…

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