3 July 2017 Wifi password:

1. 3 July 2017Wifi password:

2. Agenda(slides will be emailed to you after the conference) 10.35 ILR specification and learning lessons from R10 ahead of R11Richard Clarke, Data Governance Manager, Skills Funding Agency 11.40 Break for refreshments 12.00 Navigating the Digital Apprenticeship System and ESFA double-lockNick Linford 13.00 Break for lunch 13.50 How inspectors will use apprenticeships dataChristopher Jones, Specialist Adviser for Apprenticeships, Ofsted 14.30 Use of data to measure performance and undertake market analysis Nick Linford 15.30 Systems update – what other software and tools you should be aware ofNick Linford 16.00 Data conference end

3. Latest news update first Non-levy allocation > Paused tender now scrapped > New tender round at end of July for January 2018 to April 2019 > Plan is to get all non-levy employers access to DAS by May 2019 > If you are not already on RoATP you wont be able to tender https://www.gov.uk/government/news/update-on-procurement-for-non-levy-paying-employers Non-levy growth requests https://www.gov.uk/government/publications/sfa-growth-request Providers can now submit growth requests for 16 to 18 and 19+ non-levy apprenticeship contract values for May 2017 to December 2017 Growth Request forms must be sent to ProviderPerformanceManagement@sfa.bis.gov.uk and provider managers before 5.00pm on Tuesday 11 July.

4. Summer Data Conference 3rd July 2017 Richard Clarke Data Science Education and Skills Funding Agency Funding & Contracting Service (FCS) Anita Holcroft – Product Manager

5. Appenticeships: Learner information Learner data on the ILR includes information about the apprentice and their employment status You must record National Insurance number and Unique Learner Number (ULN) You must return an employment status record for all apprentices to indicate their employment status prior to the start of the apprenticeship Any change in employment status is recorded by adding a new employment record for that apprentice

6. Apprenticeships: Learning information (1) Information about training is recorded as for current apprenticeship Apprenticeships are recorded as a programme aim and one or more component aims The programme aim relates to the whole apprenticeship programme Component aims relate the individual parts of the programme, such as specific qualifications or pieces of training For apprenticeship frameworks the components are: competency, knowledge and functional skills aims

7. Apprenticeships: Learning information (2) – funding data In order to calculate funding you must record the following: On all aims: Funding model code 36 Programme type Framework and pathway OR standard code On programme aims: Contract type (also recorded for English and maths aims) Financial records Price for delivery of the programme Any co-investment towards delivery of the programme (if required)

8. Appenticeships : Learning information (3) – financial data The financial data will contain the following: Price records: Required for all apprenticeship programme aims Frameworks: training price only Standards: training and end point assessment prices Payment records: Required where the programme is co-investment funded Levy-paying employers with insufficient funds Required where the price is above the funding band maximum You are responsible for paying the difference between the price and the funding band maximum

9. Apprenticeship service • The apprenticeship service holds details about apprentices for levy-paying employers • The service allows levy-paying employers to create a digital account to pay for apprenticeship training using funds from their apprenticeship levy • ILR data is checked against data held on the apprenticeship system • Monthly funding payments are only made when key details in both data sources match

10. Key points (1) Make sure you have recorded all learning aims with Funding model 36 and Source of funding 105 All apprentices must have at least one employment status record, see the ILR guidance for examples The learning start date must be the date that training activity actually started for an aim: for individual qualifications, this date can be different to the programme start date Learning aims must be valid in the LARS database: check that the start date for learning aims are within the validity dates in the LARS database Price records are used to calculate funding. Make sure the price reflects the cost to you for delivery of the programme

11. Key points (2) All funding is at programme level, except for English, maths and incentives Don’t enter a separate price record for English & Maths The Apprenticeship Contract Type (ACT) is the same for all aims including English & maths If you to have to make changes to data including the ULN to correct errors, refer to section 11 of the Provider Support Manual for 2016 to 2017 in the 2016 to 2017 ILR guidance section on the Gov site

12. Feedback from R10 Collection Large volume of files 4,378 files processed from 1,204 providers. 1000 files transmitted on the last day of the collection period 350 providers sent their first file in the last 3 days of the collection period Number of files caused some delay to files being posted back.

13. Apprenticeship Service Common issue Total negotiated price for training and assessments not matching Errors due to data not approved by both the Employer and the provider Initial issue with changes to commitment data in the apprentice service leading to start date errors – now corrected.

14. Recording of Contract type Important that the contract type is recorded correctly Some aims recorded as ACT2 where the provider has no contract to deliver non-levy provision Data will pass validation and will be included in reports but the provider will not get paid This is being monitored and effected providers informed Validation will be changed for 2017 to 2018 to prevent this happening If the contract is with Levy paying employer all aims including English and maths should be recorded as ACT2

15. Recording of Eligibility for enhanced funding EEF should be recorded on English and Maths as well as the programme aim If EEF is recorded on the programme aim only English and Math get assigned the wrong funding line type.

16. Future Monitoring That Apprenticeships are genuinely employed Combination of NI numbers and PAYE Reference monitored against HMRC data Important that NI number is correct That employers have a Levy declaration Some instances where non-levy paying employers have registered with the apprenticeship service

17. General ILR update Version 2 of the ILR specification published Thursday 15 June Changes to field and code descriptions to reflect the merger of the EFA and SFA Using the term 16-19 (non apprenticeship) for Former EFA provision and Adult for former SFA provision. No changes to the way these codes operate.

18. General ILR update Version 2 of the ILR specification published Thursday 15 June Changes to field and code descriptions to reflect the merger of the EFA and SFA Using the term 16-19 (non apprenticeship) for Former EFA provision and Adult for former SFA provision. No changes to the way these codes operate. Version 1 of the 2017 to 2018 Validation rules published Friday 16 June New validation rules around completion and Endpoint Assessment Organisation ID Provider Support Manual due mid-July.

19. Funding Information Suite FIS will be updated on 9th July to include indicative earnings reports for Funding Model 36 for 2016 to 2017 and 2017 to 2018. FIS BETA for 2017 to 2018 released 13th June and included indicative FM36 earnings calculation.

20. Refreshment break

21. Navigating the Digital Apprenticeship System and ESFA double-lock Nick Linford

22. Rule violation report on Hub New data match report on Hub New DAS. One for employer and different and one for the employer

23. Error and warning report on Hub and FIS This important report now include a learner count for apprentice starts from May 2017

24. There are three DAS report via Hub

25. 3. R10 Apprenticeship Data Match Report “Please ensure you always check Data Match Reports after each submission for any Apprenticeship starts after 1 May 2017 as the status bar may not indicate when errors are picked up by this report.” “The Data Match report highlights any inconsistencies between the ILR data and the Apprenticeship Service. These errors will result in no payments for these learners unless corrected. Please allow any changes on the Apprenticeship Service one hour to feed through. You will be required to resubmit your ILR on the Hub afterwards, as always we recommend that you submit your data as early as possible.”

26. DAS for the employer : Home www.manage-apprenticeships.service.gov.uk

27. DAS for the employer : Your team

28. DAS for the employer : Finance No transactions yet, but expect it to look like this Levy going out Levy in and 10% top-up Click here for more detail

29. DAS for the employer : Finance

30. DAS for the employer : Apprentices

31. DAS for the employer : Your organisations and agreements

32. DAS for the provider : home www.providers.apprenticeships.sfa.bis.gov.uk

33. DAS for the provider : your cohorts

34. DAS for the provider : manage your apprentices

35. Specific technical funding guidance for starts from May The ILR data values we will use to match with the DAS includes: “the 'Trailblazer financial record date' on the ILR. This should be on or after the start of the matching record on the employer’s account. Where a change of circumstances occurs, this must be recorded in the apprenticeship service and the latest 'Trailblazer financial record date' should be recorded on or after this date and within the same calendar month in the ILR.” https://www.gov.uk/government/publications/apprenticeship-technical-funding-guide

36. Specific ILR guidance for starts from May https://www.gov.uk/government/publications/ilr-guides-and-templates-for-2016-to-2017

37. Break for lunch

38. Apprenticeships: data for inspection Chris Jones HMI Specialist Adviser for Apprenticeships LSECT Data Conference – 3 July 2017

39. Outline • As apprenticeships migrate from ‘frameworks’ to ‘standards’ we have made changes to the Common Inspection Framework • Impact on providers and employers • What it means for data managers Presentation outline

40. Inspectors will consider how well (1): • Apprenticeships are planned and managed and fully meet the principles and requirements of an apprenticeship • Funding rules • Relationships with employers • Is it an apprenticeship? • English and mathematics requirements • Substantive skill development • Off-the-job training Common Inspection Framework

41. Inspectors will consider how well (2): • Staff engage with employers to plan the training, assessments, review points and milestones throughout, agree any additional qualifications to be included, if any, and monitor and support apprentices to progress quickly, gain new skills and achieve to their full potential • Are employers involved in the whole process? • Initial and on-going assessment records • Apprenticeship ‘journey’ • Grading; EPA • English and mathematics outcomes Common Inspection Framework

42. Inspectors will consider how well (3): • Staff communicate up-to-date vocational and technical subject knowledge that reflects the expected industry practice and meets employers’ needs and apprentices acquire that knowledge effectively • Staff qualifications and experience • What data do you hold about employers’ needs? • Labour-market information Common Inspection Framework

43. Inspectors will consider how well (4): • Apprentices develop the skills and behaviours, including English, mathematics and digital skills, that enable them to meet expectations, contribute to their workplace and fulfil their career aims • Attendance, punctuality, retention • Information, advice and guidance Common Inspection Framework

44. Inspectors will consider how well (5): • Apprentices complete their apprenticeship successfully, progress to their intended job role or other sustained employment, get promoted or, where appropriate, move to a higher level of apprenticeship or qualification • Completion rates • Destinations Common Inspection Framework

45. Inspectors will consider how well (6): • Apprentices contribute to their employer’s business • What difference do apprentices make? • Skills – productivity • Retention Common Inspection Framework

46. Safeguarding • Key requirement for apprentices aged under 18 or adult apprentices with defined learning difficulties or disabilities • Companies and providers should apply best HR practice as a matter of course • DBS • Prevent duty Common Inspection Framework

47. Ofsted on the web and on social media www.gov.uk/ofsted http://reports.ofsted.gov.uk www.linkedin.com/company/ofsted www.youtube.com/ofstednews www.slideshare.net/ofstednews www.twitter.com/ofstednews This footer is edited in >Insert > Header & Footer

48. Use of data to measure performance and undertake market analysis Nick Linford

49. Frameworks only Minimum Standards threshold for 2015/16 is 62% with a tolerance level of 40% We still don’t know what it will be for 2015/16, nor how they will even measure the performance of the new apprenticeship standards https://www.gov.uk/government/statistics/national-achievement-rates-tables-2015-to-2016

50. Achievement rate data revision (frameworks only) Page 16 https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/618924/SFR13-2017-June-revision.pdf The greatest impact of the new methodology can be seen for apprenticeships. There was a decrease of 4.2 percentage points between 2014/15 and 2015/16 after implementing the new 2015/16 methodology