1 / 43

Volunteer and Work-Study Management

Volunteer and Work-Study Management. TechMission 670 Washington Street Boston, MA 02124 Theresa Musante, Andrew Sears, and Khary Bridgewater 07/08/05. Introduction. What to think about before bringing on volunteers How to supervise volunteers How to set up work-study help.

gaurav
Download Presentation

Volunteer and Work-Study Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Volunteer and Work-Study Management TechMission 670 Washington Street Boston, MA 02124 Theresa Musante, Andrew Sears, and Khary Bridgewater 07/08/05

  2. Introduction • What to think about before bringing on volunteers • How to supervise volunteers • How to set up work-study help

  3. Volunteer and Work-StudyManagement Process • Planning and Position Descriptions • Recruiting • Work-study • Screening • Orientation and Training • Supervision and Evaluation • Recognition 1 2 3 4 5 6 7

  4. Help needed! • Urban Impact Center runs an afterschool program and a teen center. • We want to offer computer classes to the youth, but we don’t have enough staff or expertise. • Maybe we could find some volunteers to do the job.

  5. Step 1Planning and Position Descriptions 1

  6. Steps in Planning • Setting Goals • What are your goals for the program and program participants? • What are your goals for the volunteers? • Costs of volunteers • Time, supervision, materials 1

  7. Designing Positions • Position Descriptions • Describe duties • Describe qualifications • Define expectations • Other things to include • Your organization’s mission • Time commitment / schedule 1

  8. Step 2Volunteer Recruitment 1 2

  9. Plan • Who will you target with your recruiting? • Targeted recruiting vs warm body recruitment • Create a recruitment message. • What kind of people do you want to volunteer? • Why are people volunteering? 1 2

  10. In most cases, the best contact is the church secretary Options for Recruitment Through Churches Church Recruitment Other church recruitment Word of Mouth Church e-mail lists Pitch from the pastor Church bulletin PowerPoint Church ad Bulletin board

  11. Other places to recruit Other Recruitment Online Flyer around town Organizational newsletter Flyers to college group E-mail to College group College group meeting Posting on bulletin board 1 2

  12. Online Volunteer Recruitment • Sites allow you to post volunteer opportunities online • Recruitment posted to everyone on the Web • Top sites • Idealist.org • Servenet.org • Volunteermatch.org • Onlinevolunteering.org • Craigslist.org • Bostoncares.org 1 2

  13. 1 2 3 Step 3Work-Study Students

  14. 1 2 3 Work-Study Program Summary • US Department of Education requires that 7% of all work-study funds go to jobs serving in community and faith-based organizations • Schools pay up to 75% of the cost of these positions with sites paying as little as 25%

  15. 1 2 3 Steps to Get Work-Study Students • Recruit candidates • Contact work-study office of their school • Interview candidates • Fill out forms to get certified as a work-study site • Turn in timesheets to work-study office • Pay work-study office your match ON TIME! (Failure to pay match funds on time will result in immediate removal from work-study program)

  16. Schools and Pay Rates (Boston Example)

  17. 1 2 3 4 Step 4Volunteer Screening

  18. 1 2 3 4 Legal and Safety Issues • Legal Requirements for Licensed After School Programs • Safety Issues • CORI background check (MA) • Online Volunteer Screening at www.volunteerselect.com

  19. 1 2 3 4 Other Potential Elements of Volunteer Screening • Application Form • Interview • Reference checks

  20. 1 2 3 4 5 Orientation and Training

  21. 1 2 3 4 5 Elements of Volunteer Training • Orientation to program and organization • Review job description and expectations • Skill Specific Training • Train the trainer for computer classes • Cross Cultural Training 1 2 3 4

  22. 1 2 3 4 5 6 Step 6Supervision and Evaluation

  23. 1 2 3 4 5 6 Volunteer Supervision • Identify and communicate the volunteer’s direct supervisor and chain of command • Have regular time to check in with volunteers to see how experience is going • Be aware of laws and issues of supervising volunteers working with children

  24. 1 2 3 4 5 6 Volunteer Feedback Evaluation • Provide form to get feedback from volunteers and work-study students each semester on: • What went well? • What could be improved? • Additional support they might need from staff? • Do they want to continue next semester/year? • Total number of hours worked?

  25. Recognition 1 2 3 4 5 6 7

  26. Regular Thanks • Thank volunteers each time that they volunteer • Providing additional training is one method of thanks • Provide computer classes for free • Allow volunteers to borrow relevant books • Have staff give training sessions • What motivates the volunteer? 1 1 2 2 3 3 4 4 5 5 6 6 7

  27. Ideas for Recognition • Combine volunteer recognition with existing events • Volunteer Recognition Certificates • Can get from www.paperdirect.com • Student projects • Cards, letters, etc. showing thanks 1 1 2 2 3 3 4 4 5 5 6 6 7

  28. President’s Volunteer Service Award • The President’s Council on Service and Civic Participation • www.presidentialserviceawards.gov • Volunteers earn awards based on the number of hours they serve in a 12 month period 1 1 2 2 3 3 4 4 5 5 6 6 7

  29. Summary • The teen/after-school program now has computer classes • Remember to plan first • Don’t forget to thank volunteers Congratulations! 1 2 3 4 5 6 7

More Related