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WELCOME T-101 Document Processing – AUTHORIZATIONS

WELCOME T-101 Document Processing – AUTHORIZATIONS. DTS T-101 CLASS OVERVIEW. Topic: DTS Document Processing-Authorizations Target Audience : Travelers – NDEAs – AOs (Anyone who makes or reviews/approves travel orders) Time: 60-70 minutes Pre-Requisites: None . TECHNICAL ISSUES?.

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WELCOME T-101 Document Processing – AUTHORIZATIONS

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  1. WELCOME T-101 Document Processing – AUTHORIZATIONS

  2. DTS T-101 CLASS OVERVIEW Topic: DTS Document Processing-Authorizations TargetAudience: Travelers – NDEAs – AOs (Anyone who makes or reviews/approves travel orders) Time: 60-70 minutes Pre-Requisites: None

  3. TECHNICAL ISSUES? • AUDIO GAPS • SLOW SCREEN CHANGES • DISCONNECTS • Exit class • Close all other software applications • Log back into class • Check with local IT staff • If problem persists, call the DISA Help Desk: • 1-800-447-2457

  4. ATTENDANCE CREDIT SELECT: GUEST • ENTER: • FULL NAME • SERVICE or AGENCY INITIALS ONLY • KEEP IT SIMPLE EXAMPLES: Lynn Green / USA John Blue / USAF Betty Silver / DISA Dave Brown / USN Barb Yellow / DFAS Greg Orange / USMC

  5. COMMUNICATING IN CLASS Enter questions here • Use chat box for all questions • Most answered during class • Some need post-class follow up

  6. TRAINING OBJECTIVES • Create an Authorization in DTS • Complete a trip itinerary • Make travel reservations • Enter estimated expenses • Select a Line of Accounting • Add or modify per diem entitlements • Validate your EFT information • Sign Authorization to route for approval

  7. DTS AUTHORIZATION PROCESS Authorization SIGNED Interface with CTO to book transportation and lodging reservations TDY begins Travel advance, reservations ticketed AO stamps authorization APPROVED

  8. DTS HOME PAGE

  9. CREATE NEW AUTHORIZATION/ORDER

  10. ITINERARY: SECTION A

  11. TRIP TYPE OPTIONS • TDY Reimbursements • Transportation and Lodging • Mileage and Non-Mileage • Meals and Incidental Expenses • Special Circumstances • Available as a Trip Type

  12. ITINERARY:TRIP PURPOSE & TRIP DESCRIPTION

  13. ITINERARY SECTION B:SELECT TRAVEL MODE & TIME

  14. ITINERARY SECTION C:ENTER TDY LOCATION

  15. CREATE ITINERARY:IDENTIFY OUTBOUND TRAVEL

  16. CREATE ITINERARY:IDENTIFY ADDITIONAL RESERVATIONS

  17. CREATE ITINERARY:IDENTIFY RETURN TRAVEL

  18. CTO ASSISTANCE • CTO Assistance • Typically incurs a higher CTO fee (“touch fee”) • Recommended only for complex/multi-stop itineraries • Follow local business rules before using

  19. AIR RESERVATIONS: SCREEN REVIEW

  20. AIR RESERVATIONS: KEY POINTS • Results auto-sort under 5 tabs; based on DoD policy • Results always open on left-most tab with results • Results can be resorted at any time • ALWAYS select tab 1 or 2 first; when flights available • ALWAYS select from left most tab when possible • Tab 1 and 2 flights NEVER require justification to an AO • Tab 3 and 4 flights ALWAYS require justification to an AO

  21. AIR RESERVATIONS: TAB 1 & TAB 2

  22. AIR RESERVATIONS: TAB 3 & TAB 4

  23. AIR RESERVATIONS:ALT AIRPORT INDICATOR

  24. AIR RESERVATIONS: SCREEN DETAILS

  25. AIR RESERVATIONS: SEATING CHARTS

  26. TRAVEL/TICKET IDENTIFICATION INFORMATION

  27. AIR RESERVATIONS: COMPLETED

  28. RENTAL CAR RESERVATIONS

  29. RENTAL CAR DEFAULT PARAMETERS • DTS follows DoD policy for TDY travel • Always sorted lowest to highest prices • Lowest priced vehicle is always first • Compact is always the default size • Based on these defaults: • AO approval never needed for selection of first car • AO approval always needed for any car except lowest priced

  30. RENTAL CAR: RETURNED RESULTS

  31. SELECT RENTAL CAR

  32. LODGING: ON-BASE QUARTERS • Military members • Required when TDY to a DoD installation • Non-availability number required before reserving off-base lodging • Military lodging reservations cannot be made in DTS • - Traveler reserves directly with facility • - Costs entered on Per Diem Entitlements page • DoD civilians • AO cannot require to stay in base quarters

  33. LODGING RESERVATIONS:OPTIONS AND INFO

  34. LODGING RESERVATIONS: SELECT HOTEL

  35. LODGING RESERVATIONS: ROOM SELECTION

  36. TRIP SUMMARY PAGE

  37. TRIP SUMMARY: AIR

  38. TRIP SUMMARY: RENTAL CAR

  39. TRIP SUMMARY: LODGING

  40. TRIP SUMMARY: FINAL TRIP ITINERARY

  41. SIGNATURE REQUIRED WARNING Traveler: SIGNED stamp AO: APPROVED stamp CTO: Confirms reservations

  42. NON-MILEAGE EXPENSES SCREEN

  43. NON-MILEAGE EXPENSES DROP-DOWN

  44. ADDING NON-MILEAGE EXPENSES

  45. MILEAGE

  46. PER DIEM ENTITLEMENTS: SUMMARY

  47. PER DIEM DETAILS: ADJUST DATE RANGE

  48. PER DIEM DETAILS: ADJUST LODGING

  49. PER DIEM DETAILS:CLAIM ACTUAL LODGING

  50. PER DIEM SUMMARY: ACTUAL LODGING

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