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NLRMP Tech Fair 2009

This presentation discusses the challenges faced in the digitization of land records and presents a case study of the Oklahoma County Register of Deeds. Topics covered include scanning and digitization processes, data analysis and modeling, web hosting challenges, and the success of the project.

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NLRMP Tech Fair 2009

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  1. NLRMP Tech Fair 2009 Date: 16 Dec 09 Name: Natraj Kumar

  2. Scanning Digitization Process Analysis Data Analysis & Modeling Reengineering Web Hosting

  3. Challenges in Land Records Digitization

  4. Case Study Client Oklahoma County Register of Deeds, USA Objective Preserve the existing paper registers & microfilms To convert the textual data into digital format To enable access to public over internet To maintain security and privacy concerns About 8 million documents

  5. Scope Scan & Capture data from Deeds – Names, Date, Value, Location, Doc Number Reception Index Registers – Names, Reception #, Date, Time Legal Index Registers – Parcel Number, Surrounding Land, Owner, Doc number Period Covered 1890 onwards Automatic Linkage of the above 3 types of data

  6. Challenges Moving Goal Posts Poor Microfilm Quality Resulted in Onsite paper Scanning Inaccurate Determination of register size Reengineer process Missing Documents/ Registers Scan & Create Microfilm Shrinking timelines Multiple Shifts

  7. Challenges – Auto Linking Inconsistent Doc Numbering Inconsistent Doc Type Changing Binding/ Numbering Conventions Handwriting in Color Inks Spelling errors Legibility issues Result – only 32% autolinked

  8. Solution Reengineered the process Inputs from the records keeper Split Scan & Stitch Accommodate multiple levels of search & match Included Manual choose & link process Flag doubtful cases Changed scanning specifications Result Less than 2% of exceptions

  9. More Challenges Webhosting Pay per view Changing regulations Social Security & Date of Birth Masking Day forward (Current) documents 16 Hour Turnaround of data

  10. Success

  11. Testimonial

  12. Other Projects • Ingham County, USA • Saginaw County, USA • Wayne County, USA • Attorney General’s Department, NSW, Australia • Oklahoma County Vital Records

  13. HTC’s Digitization Practice • Over 130 Million Pages Digitized • Over 5 million historic newspaper pages • Handled Historic Books, Manuscripts, Newspapers • Largest Microfilm Scanning installation • Over 15 years in e-Publishing & Digitization

  14. About HTC • In business since 1990 • Headquartered in Troy, Michigan, USA • ISO 9001:2008, ISO 27000 & CMM 5 certified • Offices in Chennai, Hyderabad • APAC – Australia, Hong Kong, Singapore, Malaysia, Vietnam, China • Europe – UK, Germany, Belgium, Norway • Over 4000 people worldwide

  15. University of Madras Partial List of HTC’s Valued Customers

  16. Partial List of HTC’s Valued Customers State of Michigan

  17. Thank You SDF II, Phase II MEPZ, Tambaram Chennai - 600 045, India Email: contact@htcindia.com Phone : +91 44 2262 3522 Fax : +91 44 2262 7713 Please Visit us at Stall 21

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