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Creating Clubs of Excellence. The roles of Sponsor & Mentor. 218H. Objectives . Enhance your leadership skills. Develop a new project-management proficiency. Expand your own communication skills… Become a role model . 1. Session specific points. A sponsor’s duties A Mentor’s duties
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Creating Clubs of Excellence The roles of Sponsor & Mentor 218H
Objectives • Enhance your leadership skills. • Develop a new project-management proficiency. • Expand your own communication skills… • Become a role model 1
Session specific points • A sponsor’s duties • A Mentor’s duties • Feed their enthusiasm • Complete the charter • Plan the Charter night… 2
The Values of Mentoring • Share their expertise. • Develop their capacity to translate values and strategies into productive actions. • Prove themselves as valuable leaders. • Invest in the future of Toastmasters. • Obtain fresh perspectives. • Build teamwork skills. • Expose themselves to new situations in which to apply their skills. • Earn credit toward the Advanced Leader Silver (ALS) award. 3
The Team Approach A sponsor is a member who: • Helps charter a new club. • Follows leads. • Generates interest and enthusiasm for the new club. • Recruits members. • Gets all of the appropriate paperwork submitted to World Headquarters. 5
A Sponsor’s Duties • The ‘prime’ contact to organize a new club. • Set up regular club meetings. • Complete the paperwork and plan the charter presentation. • All work should lead to a Charter 3
Official Duties • Ensure the club is strong and fully functional. • Make sure officers understand their duties and have the tools they need to perform them. 13
The “team” to cultivate a new Club • Two sponsors • Two mentors • The district governor • The lieutenant governor marketing • Other Toastmasters (a sponsor Club) Teamwork 6
Cultivate a level of Excellence IntroduceYourself 8
Attention to details…. • Designate a future club officer to hold the payments. • Hold the payments until they are sent to TI. • (option) … Deposit the payment into another club’s account. Money Matters 11
Demonstrate Excellence • Toastmaster • Timer • Ah-Counter • Grammarian • General Evaluator • Speaker • Evaluator • Topicmaster • Guest Speaker Marketing Team assist with Demo Meeting 12
What does Excellence mean? • Keep the meeting short and within time limits. • Include 3 aspects, if time is limited. • Select a demonstration meeting team. • Select Toastmasters to assume various roles. • Invite high-level representatives. • Have each guest sign a guest book. Demo Meeting 13
Excellence continued…. • Introduce the sponsors and mentors. • Conduct a brief question-and-answer session. • Ask Toastmasters members to share success stories. • Complete the Application to Organize form. • Submit the Application to Organize to World Headquarters with the charter fee. After Demo Meeting 15
Feed Their Enthusiasm Steps to Chartering • Announce the next meeting. • Select temporary officers. • Follow up with reminder notices. • Collect money from those who have decided to join. • Obtain enough money to pay the charter fee. • Conclude with recognition. 18
Quality Club Meetings • Sponsor / Mentor (or Marketing person) assigned attends EVERY meeting. • The backbone of successful meetings is preparation. • Familiarize the new club team with ideal programming materials. • Create a member-focused service perspective. • Encourage new club groups to witness “Moments of Truth” from The Successful Club Series. 16
Create a future momentum Member Retention begins at day 1 • Retention and finding new members is important to a club’s longevity and performance. Start at day 1 • Involving each member at the beginning provides continuity for the new club and assures a strong future leadership base. • The entire club dynamic created in the beginning keeps members satisfied and involved in the program. 21
Closing 21
