HR Software Network

1. HR Software Network SHIS Electronic Records Overview: HRIS System and Mgr HR Dashboard System, MYRA & iCIMS related to the functional tasks for Hiring Managers & Administrative Assistants Onboarding

2. SHIS HRISePay “MYRA” E-Records ePay HR “iCIMS” ATS ePay“Evolution” Payroll ePayTime and Attendance eAcademy HRIS ATS & iCIMS Alert Now IT: Email & HUD HRIS Web Manager DashBoard Orientation Registration

3. ePay HR System Map Dashboard SHIS “My HR Admin” ePay Web Based Software Job Track Admin Reports App. Track RMV Track E-Academy onboarding Alert Now Time & Attendance Payroll

4. SHIS “My HR Admin” ePay Web Based Software ePay HR System Map iCIMS Admin Reports E-Academy Time & Attendance Alert Now onboarding Dashboard Payroll RMV App Track

5. SHIS “My HR Admin” ePay Web Based Software ePay SHIS System Map E-Academy IT: Email / HUD Alert Now Managers Dashboard Job Rec New Employee Reports/Update Managers Dashboard Payroll New Hire onboarding New Hire Applicant Tracking iCIMS Tracks Candidates Refers Candidates to Hiring Mgrs Admin Report Highlights Vacancy Issues Drives Advertising Time & Attendance App Track Admin Reports iCIMS Opens Position Posts to Web Initiates Advertising Job Track Web Based Applications & SQL Server dba RMV

6. Manager Dashboard ePay Overview | Internships, Urban Youth and Volunteer | Job Applications | Benefits Overview | Current Job Openings | Employment Recognition | Internships | Volunteer Opportunities | Work Diversity | Top Jobs Human Resources Seven Hills Foundation offers competitive salaries, excellent benefits, training and support beyond what is available at any other human service agency, and an exciting environment in which to work. Current openings include a variety of professional health and human services positions including Direct Support Professionals and Front line Supervisors. Seven Hills Foundation also offers employment opportunities in educational, information technology, vocational, health care, and therapeutic work environments. Full, part-time, and day and evening positions are now available at our 150 residential, educational, day habilitation and adult day health program sites. Seven Hills Foundation’s programs and services extend throughout Massachusetts including locations on Cape Cod and Martha’s Vineyard, as well as in the State of Rhode Island. For more detailed information about employment opportunities, benefits and trainings offered to Seven Hills Foundation and Affiliate employees, visit our Human Resources Webpage. Click to enter Mgr Dashboard Did you forget your Login/Password? Click Here www.SevenHills.orgwww.SevenHillsJobs.orgwww.SevenHillsIs.orgwww.SevenHillsStaff.org(select Human Resources)

7. ePay Position Vacancies Hiring (New Employee) Six Stage Process iCIMS Position Requisition Applicant Tracking iCIMS Supervisor Interviews Job Offer New Employee Information Orientation (MYRA)

8. Stage 1 Position Requisition ePay Manager Dashboard iCIMS -Completing Position Requisition All Requisition can be viewed in real time from the Managers Web site

9. Stage 2 Application Tracking ePay Candidates -On-Line Applications -On-Line Resume -On-Line Internal Apps. -Hard Copy Applications -Hard Copy Resume -Hard Copy Internal Apps. ATS iCIMS All Applications (Resumes) are forwarded to SHF HR Dept.

10. Stage 3 Interviews ePay Supervisors Receive Applications from iCIMS Hiring Managers Conduct Interviews ATS iCIMS Complete Status Updates Report The Status Update report is accessed through our Managers Dashboard Status on all applicants should be submitted within 5 business days

11. Stage 4 Job offer ePay Supervisors Offer Letter Sent to Candidate (Include Orientation Date & Pay Rate) Potential Face to Face meeting w/New Employee Job Offer made and accepted Admin. tasks: - CORI submitted - Copy of Drive Lic. HR File -RMV (M.V.R. release) HR File -On-Line RMV submitted -Sign Job Description HR File -Application HR File Supervisor forwards Hire Packet to Administrative Asst. Admin. Closes the Position Establishing a New Pending Employee Hire in MYRA. Hire packet submitted to department Administrative Assistant includes: 1-Offer Letter (copy) 2-Employee Application 3-CORI Form (Completed) 4-M.V.R. (RMV) Completed Form 5-Copy Driver Lic. 6-Pre-Employment Ref Check Forms 7-Signed Job Description 8-Drug Test 9-Physical

12. Stage 5 New Employee ePay Auto E-Mail onboardingto New Employee New Employee Receives onboarding Email with login to Web Portal New Employee Form Admin. Closes the Position On HR Dash Board Admin. Completes “New Employee” form On-Line with Employee in the office. If No Email When the Admin. closes the position this will Auto send an email to the New Employee eONBORDING Process ----- At this point a -New Employee Pending Record is established in MYRA -Orientation is scheduled -iCIMS Job Posting is Closed The onboarding email Includes Information about: -Scheduled Orientation & Location -Start Date, Program location, Supervisor -Affiliate, Program & Job Title The Web Portal allows the Employee to review and update information Web Portal information self edits Include: -Emergency Contact Information -EEO Information -SSN # -Other General Personal Information

13. onboarding Login Email Dear {!firstName}, Our onboarding process includes collecting pertinent information from you so we can begin to properly disseminate to the appropriate Seven Hills departments such as Payroll, IT, Human Resources, Corporate College and your Affiliate/Dept. program. Below is a link with a login to our "New Employee" site. Please login within the next 24 hrs using the login name and password provided below. Once logged on please update all fields. Log in to update your informationLogin Name: {!loginName} Password: {!password}Your Seven Hills Affiliate: {!affiliate} Program: {!R1492311.name#text}Program Address: {!R1492311.street_address}Job Title: {!title}Start Date: {!hire_date}Orientation Date: {!orientation_date}Supervisor: {!R1492311.R157160} Please understand it is imperative that you complete this onboarding process so we can establish you in our payroll system and complete your registration for orientation. Note: Any offer of employment is contingent upon satisfactory completion of all required background checks. Should you have any questions please contact the Seven Hills HR Department. Massachusetts: 508-983-1321 / CMarkantonatos@SevenHills.org (ChrisanthyMarkantonatos). Rhode Island: 401-229-9744/ vegan@SevenHills.org (Val Egan). Welcome to Seven Hills!

14. onboarding New Employee Self Update / Entry / Review New Employee Web Form

15. Stage 5 New Employee ePay After the ”New Employee” onboarding form is submitted Employee Approved moved from Pendingto NewEmployeeinMYRA New Employee Information is populated into MYRA Auto E-Mail Notification sent by ePay to Supervisor & 2nd Tier Supervisor Admin Approves Admin Approves Admin. Reviews: -Reference Checks -CORI Approved -RMV Approved -Children’s Background Check (if required) -Drug Test & Physical INFORMATION is forwarded to: 1-ePayTime 2-Evolution 3-E-Academy 4-Alert Now ORIENTATION Pending Hires will now show as Completed onboarding In MYRA IT receives New Employee Information Seven Hills E-Mail is established

16. ePay Notification Mapping VP of HR Marilyn Rejected Email Notification Supervisors (2 levels) Pending Hires (Admin.) Approved for Training/Orientation Only My HR Admin Approved to work Approved for Payroll * Ref. Checks Complete * CORI approved * RMV approved Time & Attendance and Payroll * I9 (completed at initial admin session or orientation) * W-4 (completed at initial admin session or orientation)

17. Stage 6 Orientation ePay ORIENTATION Final approval before working in Dept/Program • Admin. Review of: • I9 • W4 • Benefits (forms) • Direct Deposit • Orientation (Time Sheets) Admin. Reviews information in MYRA assuring all paperwork and required information is in order: Includes:CORI, RMV, Ref., I9, W4, Orientation Completed etc…..

18. ePay Process Flow Chart Position Requisition - Applicant Tracking – Interviews – Job offer – New Employee - Orientation Admin Position Requisition Applicant Tracking iCIMS Supervisor Interview Admin & New Employee session -Copy Driver Lic -CORI -RMV (info) -References -Drug Test & Physical JOB Offer Admin & Employee Complete initial New Employee Information ORIENTATION Dept/Program work commences Supervisor & 2nd Tier Approval Auto Notifications sent by MYRA Or Email to New Employee to Complete onboarding Information • Admin. • Benefits forms • Orientation • (Time Sheets) • -follow-up of all necessary paper work, CORI return, RMV , Ref check, etc • -I9 & W4 1-Evolution 2-ePayTime 3-eAcademy 4-Alert Now 5-IT (SH Email)