Online Tuition Fee Amendment Requests

1. Online Tuition Fee AmendmentRequests

2. Actioning a Tuition Fee Amendment To action a tuition fee amendment request you need to use the ‘Online Withdrawal Administration’ system, however you do NOT need to withdraw the student. To enter the ‘Online Withdrawal’ system, please follow the guidance below: GO TO www.registry.port.ac.uk/withdrawals_admin

3. Ensure the screen says ‘For Departments’ here. If it doesn’t, this link will say ‘Faculty login’. Click on the link. Insert the password: statusupdate Click on the ‘Login’ button.

4. 1 – Choose the Department 2 - Choose the course the student is studying 3 - Choose the student’s first name 4 - Choose the student’s surname 5 - Choose the student’s ID number

5. The student’s record will appear below the search criteria. Click on the pencil icon to edit the record.

6. The first tab will show the student’s details.

7. The second tab will show the student’s course details.

8. The third tab is for students who have withdrawn, so should be blank.

9. The fourth tab is for students who have withdrawn, so should be blank. If you are making a fee amendment as part of a withdrawal, please see the relevant withdrawal training.

10. The fifth tab is for you to enter any amendments to the students fees.

11. To change the fee because of a mode change, please select ‘Mode change’ from the drop down list, then provide the amended fee amount, the date, your email address, the original mode, the new mode and the date of change. Tick the box if it is for just 1 semester. You still need to enter a ‘non-standard fee’ student note in Student Records.

12. To change the fee because of a repeat fee, please select ‘Repeat fee’ from the drop down list, then please provide the amended fee amount, the date, your email address and the amount of credits being repeated. Tick the box if it is for just 1 semester. You still need to enter a ‘non-standard fee’ student note in Student Records.

13. To change the fee because of another reason, please select ‘Other reason’ from the drop down list, then please provide the amended fee amount, the date, your email address and the reason why the fee is being changed. Tick the box if it is for just 1 semester. You still need to enter a ‘non-standard fee’ student note in Student Records.

14. To view the tuition fee amendment form and to save a copy for your files, click on the ‘View PDF’ button.

15. Example of Withdrawal WFv3 and Tuition Fee Amendment FFv3 Form

16. After completing the ‘Tuition Fee Changes’ tab Once you have completed the relevant details of the ‘Tuition Fee Changes’ tab, an email will automatically be sent to Academic Registry to inform us of the amendment. * Academic Registry will then amend the tuition fee on Student Records as appropriate. * There is currently a problem with the system and we are not receiving this email. Until this has been fixed, please can you email cosforms@port.ac.uk to inform us you have completed this form or print the form and post to us. Thank you for your assistance and understanding with this matter.