STIMULUS AWARDS: A RESEARCHERS DREAM OR AN ADMINISTRATOR’S NIGHTMARE

1. STIMULUS AWARDS:A RESEARCHERS DREAMOR AN ADMINISTRATOR’S NIGHTMARE PRESENTORS: DAN W. HAMLIN, EXECUTIVE VICE PRESIDENT, ECLAT CONSULTING, LLC. ROBERT KLEIN, SENIOR MANAGER, BEARINGPOINT, INC.

2. WELCOME AND INTRODUCTION TO THE RESEARCH STIMULUS • WELCOME TO THE SESSION • AGENDA • OVERVIEW OF THE STIMULUS PLAN • SPECIFIC IMPACT ON THE RESEARCH ENTERPRISE • THE RULES AS THEY EXIST • IS THERE VARIANCE BY AGENCY? • EXAMPLES • WHAT DO YOU NEED TO DO NOW? • WHAT IS THE TIMEFRAME IN WHICH WE NEED TO WORK? • Q & A

3. OVERVIEW OF THE STIMULUS PLAN AND THE RESEARCH ENTERPRISE • 1512 • OMB’s FIRST DOCUMENT • SUBSEQUENT AGENCY RELEASES • ASSOCIATION RELEASES • OMB’s MOST RECENT RELEASE OF DATA ELEMENTS

4. SPECIFIC IMPACT ON RESEARCH UNIVERSITIES • THE GOOD AND THE BAD • ADDITIONAL FUNDING OF NEW RESEARCH • NEW STEPS FORWARD TOWARD DISCOVERY AND THE IMPROVEMENT OF HEALTH AND LIFE • NEW JOBS AND THE EXTENSION OF JOBS • THE VOLUME MAY KILL US • MAJOR MANAGEMENT CHALLENGES • REPORTING, REPORTING AND MORE REPORTING • HOW DO WE GET THE NEW DATA AND CONSOLIDATE REPORTING? • AUDITS GALORE

5. THE RULES • 1512 • OMB • AGENCY • QUARTERLY VS MONTHLY REPORTING • REPORTING ON TOP SALARIES • REPORTING ON ALL SALARIES OVER $50,000

6. WHAT DO WE NEED TO DO NOW? • KEEP UP TO DATE • FORMULATE A SMALL GROUP TO MANAGE THE PROCESS • INCLUDE RESEARCH PRE AND POST AWARD STAFF, FACULTY, DEPT ADMIN., CFO, AND V.P. RESEARCH • THEY NEED TO NOT ONLY DETERMINE DIRECTION, MAKE BASIC DECISIONS ON APPROACHING THE ISSUES BEFORE THE UNIVERSITY, BUT ULTIMATELY TAKE THESE DECISIONS FORWARD TO THE REST OF THE UNIVERSITY • IDENTIFY THE MISSING DATA AND DETERMINE HOW IT WILL BE COLLECTED AND REPORTED BACK TO THE GOVERNMENT • NUMBER OF NEW POSITIONS • NUMBER OF RETAINED POSITIONS • TOP SALARIES

7. WHAT DO WE NEED TO DO NOW? • SALARIES OVER $50,000 PAID ALL OR IN PART WITH STIMULUS FUNDS • CODING STRUCTURE FOR REPORTING SEPARATELY AND TOGETHER • REPORTING THE NON-FINANCIAL GOALS AND THEIR ATTAINMENT, QUARTERLY (THE 50% RULE) • DO YOU HAVE CONTRUCTION FUNDING VIA STIMULUS? • CONSOLIDATING REPORTING BY AWARD/PROJECT, STIMULUS FUNDING ETC. AND PREPARING THE QUARTERLY REPORTS • INVOLVING IT AND OUTSIDE SOURCES

8. HOW DO WE HANDLE THE COST? • LOOK FOR NEW RULE MAKING AT THE OMB LEVEL • ALLOW DIRECT RECOVERY AT THE AWARD LEVEL FOR SUPPORT STAFF TO SUPPORT RESEARCHERS AND DEPARTMENTS • ALLOW RECOVERY AS AN INDIRECT ADMINISTRATIVE COST • SPECIAL ONE TIME RATE INCREASE TO COVER THE COST • ADJUST THE DEPT. ADMIN.CAP THROUGH FY2012 • OTHER

9. HOW DO WE HANDLE THE COST? • YOU NEED TO GET YOUR UNIVERSITY BEHIND THE FUNDING. GET YOUR PRESIDENT, OTHER EXECUTIVES AND BOARD MEMBERS ACTIVE. • DO IT NOW!

10. THE TIMEFRAME • NOW • THE RULEMAKING AND DESIGN NEEDS TO BE COMPLETE IN MAY • REPORTING IS 10 DAYS AFTER THE END OF THE QUARTER (JULY 10, 2009) THIS MAY BE EXTENDED SLIGHTLY IN THE FIRST QUARTER • YOU NEED TO DEVELOP, DESIGN THE SYSTEM, GET BUY IN AT MULTIPLE LEVELS, COMPLETE AND TEST THE SYSTEM, TRAIN STAFF AND FACULTY, ROLLOUT AND IMPLEMENT BY JULY

11. Q and A • YOUR QUESTIONS • OUR BEST ANSWERS AS OF TODAY.