Disaster Resistant California Community Colleges Building a Strong Foundation

1. Disaster Resistant California Community CollegesBuilding a Strong Foundation HAZARD/VULNERABILITY/ RISK ASSESSMENT

2. Agenda • Introductions • DRCCC • Fundamental Principles • Hazard Identification • Risk Assessment • Impact Analysis

3. “My job is to help schools and colleges build partnerships for mitigation, preparedness, response and recovery.” Craig E. Zachlod, C.E.M., Ed.D. Emergency Management Coordinator for the California Community College System Director School Community Emergency Management Region 1

4. Kay C. Goss, CEM® Senior Advisor for DRCCCChancellor’s Office, California Community Colleges

5. Kay Goss, CEM® • Kay Goss is a Senior Advisor for Emergency Preparedness for CCCCO and the Director of Emergency Management and Crisis Communications at SRA International • 2001 – 2007, Senior Advisor for Emergency Management at Electronic Data Systems Corporation • 1994 – 2001, Associate FEMA Director in charge of National Preparedness, Training, and Exercises • 1982 – 1993, Senior Assistant for International Relations to a Governor • 1980 – 1982, Chief Deputy State Auditor • Before that she was a college professor and a congressional staffer in DC • Member of the International Association of Emergency Managers CEM Commission and chair of their Training and Education Committee • President of the Foundation of Higher Education Accreditation for Emergency Management Degree Programs

6. Renee Domingo

7. Your turn!! On Behalf of Your Organization • Who are you? What do you do? Where? • What has been one lesson learned from working on the Risk Assessment Project ? • One thing I hope we accomplish at this workshop • What do you need to improve preparedness at your campus?

8. Disaster Resistant California Community Colleges A Hazards Vulnerability, Risk Assessment and Preparedness Training Project

9. Background • CCC has received a Grant from DHS • Established Grant Objectives • New Opportunities for Preparedness • CCC survey of colleges and districts (100% return). • Conduct hazard vulnerability assessments of 109 college sites and 72 districts.

10. We know that BAD things can happento school and college communities

11. Campus Emergencies • Virginia Tech • Northridge Earthquake • Columbine • Loma Prieta, Beslan, Russia, New Orleans, etc., etc.

12. CCC Grant Goals and Objectives • Vulnerability assessments of districts and college sites • Identify and apply for grants/develop strategic partnerships • Assist college personnel

13. Objectives (continued) • Implement SEMS/NIMS compliance • Improve communications with colleges and districts through creation of a system-side website • Create System-wide taskforce • Create regional/zone task forces or mutual aid groups • Create System-wide procedures and practices that can be implemented with effect

15. Support provided to help us prepare and comply • $500,000 in 2007 • Additional expected in 2008 • Public and private partners • $ for the HVA and training • Sustain CCC System Emergency Management Coordinator or Director

16. Questions for Discussion • How to organize regionally and statewide ? • How do we determine task force members? • What do we need to conduct hazard vulnerability assessments of 109 sites ? • NFPA 1600 identifies three areas of hazards/ vulnerabilities–natural, man –made, technological-How do we balance our multi-hazards approach? • How do we get colleges and districts to comply? • Your additional questions ?

17. Year One and Two Priorities • Continuing DRCCC activities. We propose the following: • Continuing Executive and Leadership Education • Risk Assessment and Critical Infrastructure Training • Direct Assistance and Training to Community Colleges and Special Districts • NIMS SEMS Compliance training and TTT • Emergency Operations Planning/ Compliance and Certification • NIMS Team Training and TTT • Crisis Communication Training and TTT • Continuity of Operations/Business Continuity • Strategic Partnerships/ Community Partnerships/Grant • Development and Sustainability • Continuation of a CCCCO/DRCCC Project Director position with administrative support

18. Are community colleges ready for emergencies? • Assess readiness • Determine needs • In a major emergency who is responsible? • School Personnel • Administrators, teachers, staff, students, community • Risk Management Groups • Emergency management in campus safety • Financial planning needs to includes risk management • First responders • Fire, police, public health, city, county and state agencies • Governor’s Office of Emergency Services “We have been too confident about our ability to fend off harm in the future.” - USGS Scientist

19. It’s Academic Disaster Preparedness for Schools

20. The Bottom Line Campus Personnel are Accountable Districts and Campuses are required to: • Establish and exercise disaster plans/procedures • Inform staff that all public employees are disaster service workers during local, state and national emergencies • Establish procedures to train administrators, teachers, staff, students • Establish ERCM/NIMS teams • Ensure safe ingress and egress procedures • Establish mutual aid and sheltering agreements • Develop procedures to ensure a safe and secure environment

21. Plan for the worst.but, hope for the best.

22. Concepts Principles and Standards Understanding the Baseline

23. Four Phases of Emergency Management • Mitigation/Prevention • Preparedness • Response • Recovery

24. National Preparedness Standard • 1991 Disaster Management Committee established • 1995 Recommended Practice • 2000 - Approved as an American National Standard • 2004 Recommended by ANSI-HSSP • Acknowledged by DHS • Recommended by 9-11 Commission • Included in the National Intelligence Reform and Terrorism Prevention Act • 2005 Formal adoption by DHS • Management Directive 10601

25. Program Administration Laws & authorities Hazard identification, risk assessment, impact analysis Hazard mitigation Resource Management Mutual Aid Planning Direction, control & coordination Communications & warning Operations & procedures Logistics & facilities Exercises, evaluations & corrective action Crisis communications & public information Finance & administration Elements of NFPA 1600

26. National Incident Management System • Command & Management • Preparedness • Resource Management • Communications & Information Mgmt • Ongoing Mgmt & Maintenance

27. Standardized Emergency Management System • Required by Government Code Section 8607(a) • Five organizational levels • 1. field response • 2. local government • 3. operational area • 4. regional • 5. state • Incorporates • Incident Command System (ICS) • Master Mutual Aid Agreement (MMAA) • existing mutual aid systems • operational area concept • multi-agency coordination.

28. Making Sense of It All NFPA 1600 Management System Provides general principles and broad minimum standards NIMS National System Provides specific guidance to implement NFPA 1600 principles SEMS State System Directs California’s implementation of NIMS

29. Your Role as a Disaster Service Worker Public Employees Roll Up Their Sleeves

30. Hazard Identification/Hazard Analysis It is said that if you know your enemies and know yourself, you will not be imperiled in a hundred battles. Sun Tzu

31. Hazards that plague us …

32. Risk Assessments: the Foundation Building Disaster Resistant California Community Colleges Kay C. Goss, CEM®

33. Always start with a quote • Harold MacMillan • Prime Minister of England • During the 1960’s • “To be alive at all involves some risk.”

34. Holistic approach • controlling of risk • to protect people, the environment and college assets • systematic application of management policies and tools • analyze/assess potential impacts of uncertain future events • allows managers to anticipate and evaluate • potential risk-based losses from such events • and make responsible decisions.

35. Global View • Emergency Management is more than Disaster Response • Disaster Resistance • Disaster Resilience • Disaster Recovery • Emergency Preparedness • Hazard Mitigation

36. Origin • Risk Management • Risk Mitigation • Insurance industry • Banking industry • Counterterrorism • Critical infrastructure protection

37. 5 Steps to risk assessment • Identify the hazards and potential frequency • Decide who might be harmed and how, as well as how much, the impact • Evaluate the risks and decide on precautions/preparedness • Record your findings and implement them • Review your assessment and update if necessary

38. Preparing to drill down • Hazard is anything that may cause harm, such as chemicals, electricity, earthquakes, fires • Risk is the chance, high or low, that harmed would result; the probability that a given hazard would cause harm • Threats are potential factors that can increase likelihood of disaster • Vulnerabilities are weaknesses, such as lack of capacity to respond, lack of preparedness, lack of mitigation

39. Introduction • Definitions • Threats • Hazards • Vulnerabilities • Risks • Measurements • Evaluations • Analyses • Accreditations • Assessments

40. Finding an appropriate tool • Beauty is in the eye of the beholder • FEMA has one • DHS • Harvard University • University of California • US Department of Education • DRCCC has the best of all of these, the best parts of each of the others

41. Data Collection • Impact • Low • High • Probability • Likely • Unlikely • Frequency • Regularly • Never • Infrequently

42. Checklist • Fill it in • Automated • Easy analysis • Way forward • Comparisons • Surprises • Enhanced planning • Selection of training • Exercise scenarios

43. Patterns for Regions • Mutual Aid • SEMS/NIMS • Response Planning • Partnership Building • Technology Transfer • Joint Planning • Joint Exercises • Joint Training

44. Grant applications • DHS funding • Documentation done • Justification • Show need • Ready for plan assessment/review • Hazard Mitigation • Disaster Resistance

45. You will live happily ever after • Meeting NFPA 1600 • Meeting EMAP • Starting with the basics • Heading in the right direction • Taking the time to be well founded/prepared • Develop your plans, training, and exercises on realism

46. NFPA 1600 and EMAP • Program established • Laws and authorities • Planning • Training • Exercises • Finance and administration • Command, control and direction • Mutual aid

47. Standards Continued • Resource Management • Alert, Notification, and Warning • Crisis Communications • My favorite: hazard identification and risk assessment • Incident prevention • Mitigation

48. NFPA 1600Risk Assessment Standard • 5.3* Risk Assessment. • 5.3.1* The entity shall identify hazards, monitor those hazards, • the likelihood of their occurrence, and the vulnerability • of people, property, the environment, and the entity itself to • those hazards.

49. NFPA 1600 5.3.2* Hazards to be evaluated shall include the following: (1) Natural hazards (geological, meteorological, and biological) (2) Human-caused events (accidental and intentional) (3) Technological-caused events

50. NFPA 1600 continued 5.3.3* The entity shall conduct an impact analysis to determine potential detrimental impacts of the hazards on the following: (1) Health and safety of persons in the affected area at the time of the incident (injury and death) (2) Health and safety of personnel responding to the incident (3)*Continuity of operations (4) Property, facilities, and infrastructure (5) Delivery of services (6) The environment (7)*Economic and financial condition (8) Regulatory and contractual obligations (9) Reputation of or confidence in the entity (10)*Regional, national, and international considerations