Columbia-Greene Community College

1. Columbia-Greene Community College The following presentation is a chronology of the College strategic planning process, plan and committee progress The chronology begins in 2002 -

2. Columbia-Greene Community College Conceptual Framework for Strategic Planning Design Worksheet 2002-2003

3. DECISION-MAKING SYSTEMS • How will timely decisions be made by those with the right knowledge and experience? 2 Strategic Planning Guide Key initiatives, goals and objectives INITIATIVE 1: GOAL: OBJECTIVES: (specific tasks) 1) -Action Plan – 2) -Action Plan – 1 MISSION & GOALS • Assumptions • Objectives and measurements • Parameters need to be developed EVALUATION / DIVERSIFICATION S T R A T E G Y • Forming the vital link between mission & goals and creating the strategic plan 3 6 • Inputs to Planning • Middle States • External Environment • Internal Environment • Institutional Priorities • Individual Initiatives STRUCTURE / COMMUNICATION PROCESS The right people working together with the right resources • Guiding Principles • Encourage, recognize & support the commitment & innovation of faculty & staff • Create decision-making & planning process in which everyone feels listened to and involved • Make decision with data • Use effective meeting management strategies Board of Trustees President and Staff Planning Council A.P.T.* A.P.T. A.P.T. * Action Planning Team If “approved with revision” If approved, proceed Approval Process • Action Plan submitted to Planning Council and to President 4 IMPLEMENTATION • Timeframe • Resource allocation • Personnel 5 Tabled Denied Core Processes (define steps to do work) 1.      Phase 0: Preparation 2.      Phase 1: Planning 3.      Phase 2: Assessment 4.      Phase 3: Implementation 5.      Phase 4: Evaluation/Diversification Alignment

4. Five Key Institutional Initiativeswere revealed… • Enrollment Management (current case study) • Academic Programs • Professional Development • Technology • Facilities

5. Columbia-Greene Community College Strategic Planning: Exploring a Case Study Enrollment Management Spring 2003

6. CGCC Strategic Plan DATA Goals & Action Plans Goals & Action Plans Enrollment Management Retention Outreach

7. Goals & Action Plans Outreach Non-Traditional Student Committee

8. Goals & Action Plans Goals & Action Plans Goals & Action Plans Goals & Action Plans Marketing * A.P.T. Non-Traditional Student Committee Orientation A.P.T. Academic A.P.T. Services A.P.T. * Action Planning Team

9. Marketing * A.P.T. Non-Traditional Student Committee Orientation A.P.T. STRUCTURE /COMMUNICATION PROCESS The right people working together with the right resources Academic A.P.T. A.P.T.* Board of Trustees President and Staff Planning Council A.P.T. Goals & Action Plans Goals & Action Plans Goals & Action Plans Goals & Action Plans Services A.P.T. A.P.T. * Action Planning Team

10. Fall 2003Strategic Planning on the Web http://www.sunycgcc.edu/strategicplan 2002-2003

11. Academic Programs

14. Academic Programs

17. Strategic Planning Update 4/17/06Presented byGeralynn Demarest • Quick review • What’s new • What’s ahead

18. Strategic Planning at Columbia-Greene Community College Chronology • 2002 – 2003: • conceptual framework depicting the planning process • Identification of five strategic planning areas (Enrollment Management, Technology, Academic Programs, Professional Development, Facilities) • Case Study: Enrollment Management - studying the planning process

19. Strategic Planning Chronology • 2003 – 2004: • A website was built to house the contents of the plan. • The planning committee began to work with others outside the committee and wrote the contents of the plan. The timeline of the plan is 2003 – 2007. • There are two sides of the website. The website for viewing is: http://www.sunycgcc.edu/strategicplan.

20. Strategic Planning Chronology • 2004 – 2005: • Linking the planning process with the annual budget process • Many department heads showed how budget requests linked to the College strategic plan • Including indicators in annual budget planning document. Example: asking for upgrading computers in a department would link to Technology 1.1.1 of the CSP. (Technology renewal strategy to ensure that faculty and students are using up-to-date hardware and software).

22. New level introduced 05-06

24. Strategic Planning Chronology • 2005-2006: • Expanding the “linkages” to include institutional effectiveness and relationship to core indicators • How are we using intended outcomes/objectives and assessment criteria to make improvements? • Understanding Middle States Expectations

25. Understanding Middle States Expectations… • Standard 7 – assessment of Institutional effectiveness – getting prepared to answer • Defining clearly articulated institutional and unit-level goals • Implementing strategies to achieve those goals • Assessing achievement of those goals • Using the results of those assessments to improve programs and services and inform planning and resource allocation decisions

26. Notable challenges and opportunities • Adding new dimensions to focus on department strategic plans • Getting more people connected to the College strategic plan • Considerations in the strategic plan revision (2003-2007) • Measuring planning results and impact that ties to the Institution Effectiveness Report (making the link) • Understanding the impact of Institutional cycles – Institutional Effectiveness cycle, planning and budget cycles

27. A look at departmental long-range planning 05-06 • Library & Media Services – a first attempt at the development of a long-range plan and the process. (7-page draft completed by March 2006.) • Process through which the Library’s strategic goals were developed: Fall 2005: • Environmental Assessment - “Value” surveys were created in August 2005 to collect more information about what our patrons want and need regarding the library’s resources and services. (256 surveys gathered) • Results were entered into a database and charts were created to digest the results.

28. Departmental planning - Library Spring 2006: • All Library and Media staff spent a full morning developing strategic goals. A list of 6 strategic goals were developed. • Details of the goals were defined with objectives and action plans to achieve them. • The structure and elements of the College strategic plan were kept in mind. Links were made to show how the library’s goals tie to the college strategic plan.

29. Example of a department long-range plan: showing linkages to the College Goals and strategic plan • See handout (next slide shows a snapshot of the handout)

31. Capturing the College efforts and activities in the strategic plan revision • The strategic plan should stay connected to the activities and initiatives that evolve • “Academic Programs” change to “Academic Programs and Services” to capture the dept-level planning that will begin to develop • Adding “Institutional Effectiveness” as a new theme to ensure linkages are in place and we use results to strengthen planning and decision making

32. Contributions to the College Goals and of the College strategic plan • We continue to improve the College strategic plan and process • Efforts are being made to align the strategic plan and the budget • Strengthened communication between the strategic planning committee and the middle states steering committee… it should be noted that the plan and the College goals are comparable and can be mapped into each other. An example of a unit-level plan (library) presented today shows that this mapping is also comparable at the unit-level (addressing MS standard 7).

33. 2006 - 2007 • Two new themes were added to the strategic plan which will be part of the next phase of the plan (2008 – 2012). • 1. Outcomes Assessment • 2. Resource Development • Unit-level planning and assessment will see guidelines from a new committee, Institutional Effectiveness

34. 2006 – 2007 continued Academic Programs and Services strategic planning area developed two new goals (4 and 5) to support the ASC, Library, & Community Services long-range planning efforts May 2007, Resource Development ad-hoc group met and developed a vision statement and reviewed goals and objectives for this future strategic planning area Vision statements were reviewed and edited Produced a 2008 – 2012 strategic planning booklet, delivered to campus, August 2007

35. 2007 - 2008 Strategic planning booklet under review Review of Professional Development strategic planning area Review of planning progress to prepare for next phase of the plan (2008 – 2012)

36. 2008-2009 Created monitoring reports for all areas of the plan. The purpose is to communicate progress made towards the plan or lack of, including rationale. A schedule exists as to when monitoring reports are due in a given year. Progress made towards getting all department heads to tie budgets to strategic plan

37. 2009-2010 The 2003-2007 strategic plan is archived on the website Approval process is established as to the editing of the strategic plan on the website Full year’s worth of monitoring reports for each of the strategic visions were completed and given to the President. The reports are created following a specific schedule. November 2009: Strategic planning update delivered to the Board of Trustees.