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Project Management @ UF

Project Management @ UF. Practical management of projects Randy Graff, PhD. Goals. Basic understanding of a Project Experience planning tools. Terms Example Brainstorm tasks Share documents and tasks Enter WBS and Resources. Objectives. Formal Project Management. Introduction

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Project Management @ UF

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  1. Project Management @ UF Practical management of projects Randy Graff, PhD

  2. Goals • Basic understanding of a Project • Experience planning tools • Terms • Example • Brainstorm tasks • Share documents and tasks • Enter WBS and Resources Objectives

  3. Formal Project Management • Introduction • Framework • Charter • Workload • Estimating • Scheduling • Timeline • Risk Management • Resources • Implementation • Tracking • Reporting • Life Cycle • Closure • Tools • MS Project • MS Outlook • Email • Tasks • Calendar

  4. Practical Project Management

  5. Planning and Management Collaborative Work Space Tools Brainstorm Tools MS Project

  6. Scope Document Very well defined “What”

  7. Scope Document

  8. Group Work Breakdown Schedule 1 • Tasks • Duration • Grouping • Order Task 2 Task Task Task Task Task 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 3 Group 4 5

  9. Gantt Chart • Visual of tasks and resources Duration Tasks Group

  10. Resources • People • Things • Schedules • Cost Implementation • Signed approvals • Project • Time commitments • Funding • Equipment • Getting started • You • Others

  11. Tracking Reporting

  12. Getting Started Collaborative Work Space Tools Brainstorm Tools • http://bubbl.us/ • www.inspiration.com • http://www.mindjet.com/ MS Project

  13. Collaborative Workspace • http://pbworks.com • http://www.activecollab.com • http://docs.google.com • http://lss.at.ufl.edu • http://sakaiproject.org

  14. PB Works Google docs Active Colab

  15. Agenda

  16. Brief Overview Project Manage a project Schedule • Group of linked tasks • Particular sequence • Predefined resources Views and reports

  17. Toolbars Properties Window Tasks Linking Milestones Lag and lead time Resources Printing Saving Backing up Project Components

  18. Final Product: Gantt Chart

  19. Task Side

  20. Gantt Side

  21. Tasks Entered

  22. Alternate Task Input/Edit

  23. Enter Recurring Tasks

  24. Recurring Tasks Entered

  25. Viewing and Printing Reports

  26. Backup

  27. Backup

  28. MS Project Review • Task • Recurring Task • Report • Backup • Terms • Example • Brainstorm tasks • Enter WBS and Resources • Share documents and tasks Review

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