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SUMMARY: FINAL MTEF BUDGET ALLOCATIONS: 2001/2002 TO 2003/2004 VOTE 19

DEPARTMENT OF CORRECTIONAL SERVICES. SUMMARY: FINAL MTEF BUDGET ALLOCATIONS: 2001/2002 TO 2003/2004 VOTE 19. SUMMARY: FINAL MTEF BUDGET ALLOCATIONS: 2001/2002 TO 2003/2004 FINANCIAL YEARS. INDEX:. PART A: MANDATE, CORE BUSINESS AND POLICY DEVELOPMENTS

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SUMMARY: FINAL MTEF BUDGET ALLOCATIONS: 2001/2002 TO 2003/2004 VOTE 19

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  1. DEPARTMENT OF CORRECTIONAL SERVICES SUMMARY: FINAL MTEF BUDGET ALLOCATIONS: 2001/2002 TO 2003/2004 VOTE 19

  2. SUMMARY: FINAL MTEF BUDGET ALLOCATIONS: 2001/2002 TO 2003/2004 FINANCIAL YEARS INDEX: PART A: MANDATE, CORE BUSINESS AND POLICY DEVELOPMENTS 1. AIM OF DCS - STATUTORY MANDATE 2. CORE BUSINESS OF DCS 3. STRATEGIC FOCUS AREAS - 11 Priorities of DCS 4. POLICY DEVELOPMENTS - Influence on MTEF allocations 5. PROGRAMMES IN SUPPORT OF AIM 6. OUTPUTS AND SERVICE DELIVERY INDICATORS

  3. SUMMARY: FINAL MTEF BUDGET ALLOCATIONS: 2001/2002 TO 2003/2004 FINANCIAL YEARS INDEX (Continue): PART B: PREVIOUS MTEF ALLOCATIONS - 2000/2001 BUDGET 1. TOTAL ALLOCATION - Per Programme and Standard Item PART C: MTEF BUDGET SUBMISSION - 2001/2002 to 2003/2004 1. TOTAL NEED: COST DRIVERS 2. TOTAL BUDGETARY NEED 3. SHORTFALL

  4. SUMMARY: FINAL MTEF BUDGET ALLOCATIONS: 2001/2002 TO 2003/2004 FINANCIAL YEARS INDEX (Continue): • PART D: FINAL MTEF ALLOCATIONS • 1. TOTAL ALLOCATION - Per Programme and Standard Item • 2. COST DRIVERS PROVIDED FOR • PROBLEM AREAS: MTEF ALLOCATIONS • PART E: FINANCING OF APOPS • CASH FLOW – Full contract period • PER CAPITA COSTS - Full contract period

  5. A: Mandate, Core Business and Policy Developments

  6. STATUTORY MANDATE - AIM OF DCS A:DCS draws its mandate from its enabling legislation, the Correctional Services Act (Act 111 of 1998) To provide for a correctional system; the establishment, functions and control of the Department of Correctional Services; the custody of all prisoners under conditions of humane dignity; the rights and obligations of unsentenced prisoners; a system of community corrections; release from prison and placement under correctional supervision, on day parole and parole; A National Council for Correctional Services; a Judicial Inspectorate; Independent Prison Visitors; an internal service evaluation; officials of the Department; joint venture prisons; penalties for offences; the repeal and amendment of certain laws; and matters connected therewith.

  7. This Statutory Mandate (DCS Act) is in full support of the requirements as is stipulated in the Constitution of RSA (1996), being the following: STATUTORY MANDATE - AIM OF DCS • B:CONSTITUTION of SOUTH AFRICA- Section 35(2): Arrested, detained and accused persons • Everyone who is detained, including every sentenced prisoner, has the right - : • to be informed promptly of the reason for being detained; • to choose, and to consult with, a legal practitioner, and to be informed of his right promptly; • to have a legal practitioner assigned to the detained person by the state and at state expense, if substantial injustice would otherwise result, and to be informed of this right promptly;

  8. STATUTORY MANDATE - AIM OF DCS CONSTITUTION of SOUTH AFRICA- Section 35(2): Arrested, detained and accused persons(Continued) • to challenge the lawfulness of the detention in person before a court and, if the detention is unlawful, to be released; • to conditions of detention that are consistent with human dignity, including at least exercise and the provision, at state expense, of adequate accommodation, nutrition, reading material and medical treatment; and • to communicate with, and be visited by, that person’s - • spouse or partner • next of kin • chosen religious counsellor; and • chosen medical practitioner.

  9. DCS are delivering the following Core Objectives as is determined by the Statutory Mandates : CORE BUSINESS OF DCS • To keep offenders in safe custody. • To supervise and control probationers and parolees. • To maintain control, discipline and a safe environment in prison. • To provide humane conditions for offenders. • To provide rehabilitation programmes which help offenders to address their offending behaviour and allow them to live and lead responsible lives. • To assist offenders with re-integration into the community. • To deliver correctional services using the resources provided by Parliament with maximum efficiency.

  10. Based on the Core Objectives, the following priorities were identified as part of the Implementation Plan for DCS: 11 PRIORITIES - Strategic Focus Areas • Overcrowding • Escapes • HIV/AIDS • Safety and welfare of members • Rehabilitation (Development programmes) • Internal and External Communication (Negative media reports) • Management Development • Restructuring • Asset Management • Electronic Monitoring • Youth issues

  11. POLICY DEVELOPMENTS - Influence on MTEF allocations • Promoting of Public Private Partnerships - 2 new APOPS prisons: Necessitated reprioritization on personnel establishment to ensure full funding • Enhancement of Community Corrections: • Implementation of Electronic Monitoring • Training and retraining of personnel - impact of the SETA skills levy • Establishment of New Directorates: Internal Audit and Financial Planning - Improvement of internal control • - Implementation of PFMA

  12. POLICY DEVELOPMENTS - Influence on MTEF allocations (Continued) • Focus on re-integration into the Community as a key area for rehabilitation - New Pre-release centre (Devon) • Implementation - concept of unit management • Implementation - National Council • Efforts - speedup movement of offenders through Justice System • Re-establish an effective model for Rehabilitation of offenders • Full Establishment of Office of Independent Judge • Independent Prison Visitors

  13. PROGRAMMES IN SUPPORT OF AIM 1.Administration - overall management of DCS - render auxiliary and associated services 2. Incarceration - prisoners in safe custody 3. Care of offenders - provide health and physical care services 4. Development of offenders - treatment and rehabilitation - maximize self sufficiency: production 5. Community corrections - supervision and control: Probationers 6. Re-integration into the - re-integration of prisoners in community community 7. Asset procurement, - correctional facilities: joint ventures maintenance and operating - capital work projects (previous DPW Vote) partnerships

  14. Outputs and Service delivery indicators Shift in focus from “budget management” to that of specifying outputs and service delivery indicators to be measured:

  15. B: PREVIOUS MTEF ALLOCATIONS - 2000/2001 Budget

  16. MTEF ALLOCATIONS: 2000/2001 - 2002/2003 2000/2001 2001/2002 2002/2003 R’000 R’000 R’000 1. Personnel Expenditure 4 149 677 4 177 968 4 408 453 2. Other Expenditure 1 065 302 1 413 168 1 516 397 3. Capital works (DPW) 581 111 435 054 602 457 Capital Expenditure 487 849 313 414 422 869 Professional Fees 57 640 84 713 120 519 Maintenance 7 729 8 012 12 792 Municipal Services, Rates & Taxes 27 893 28 915 46 277 4. Carry through cost of funds suspended in 1999/2000 (8 552) (9 466) (13 221) Accommodation to Public Works (8 552)(9 466)(13 221) TOTAL MTEF ALLOCATION 5 787 538 6 016 724 6 514 086 TOTAL MTEF ALLOCATION 5 787 538 6 016 724 6 514 086 Less: Capital Works (581 111) (435 054) (602 457) TOTAL - DCS VOE: 5 206 427 5 581 670 5 911 629

  17. Previous MTEF Allocation - Vote 6 PROGRAMMES 2000/2001 Year 1 R’000 2001/2002 Year 2 R’000 2002/2003 Year 3 R’000 Administration 1 404 017 1 458 550 1 500 139 Incarceration 2 758 428 2 672 919 2 819 729 Care of offenders 581 802 600 513 643 504 Development of Offenders 465 848 480 548 508 818 Community Corrections 354 708 355 172 347 335 Re-integration into Community 62 076 65 865 70 020 Public Private Partnerships 4 213 388 910 494 527 Internal Charges (424 683) (440 807) (472 443) Total 5 206 427 5 581 670 5 911 629

  18. Previous MTEF Allocation - Vote 6 STANDARD ITEMS 2000/2001 Year 1 R’000 2001/2002 Year 2 R’000 2002/2003 Year 3 R’000 Personnel expenditure 4 149 677 4 177 968 4 408 453 Administrative expenditure 185 061 202 340 214 837 Inventories 452 655 465 170 480 577 Equipment 164 913 103 240 71 204 Land and buildings 30 33 36 Professional and special services 195 917 574 102 675 868 Transfer payments 8 383 8 762 9 479 Miscellaneous expenditure 49 791 50 055 51 175 Total 5 206 427 5 581 670 5 911 629

  19. C: MTEF Budget Submission - 2001/2002 to 2003/2004 financial years

  20. MTEF Allocation - With Year 0+3 2000/2001 Year 0 R’000 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 Correctional Services: Vote 6 5 206 427 5 581 670 5 911 629 6 177 652 DPW (Capital projects): Vote 26 581 111 435 054 602 457 629 568 Total 5 787 538 6 016 724 6 514 086 6 807 220 % increase 3.95% 8.27% 8.5% Please note: Vote 6 -Allocation for 2003/2004: Year 0+2 plus 4,5%

  21. KEY FOCUS AREAS - Impact on need • Growth in offenders with increasing operating costs • Gap between projected and financed upper limits • Large number “awaiting-trial” prisoners • Overpopulation in prisons • Building of prisons to “eliminate” overpopulation:101% • “Backlog” on personnel establishment - high ratio’s • Increased offenders • Rectification of effect of APOPS • Budgetary shortfall: Departmental equipment and other day-to-day running costs • Result of budgetary cutbacks in previous MTEF cycles

  22. TOTAL NEED: COST DRIVERS

  23. PROJECTED OFFENDER POPULATION Year 0 2000/2001 Year 0+1 2001/2002 Year 0+2 2002/2003 Year 0+3 2003/2004 Prisoners 178 800 197 700 216 600 235 500 • DCS 178 800 197 700 210 612 229 512 • APOPS - - 5 988 5 988 Probationers , Parolees and EM 64 100 69 700 75 400 81 200 Total Offenders 242 900 267 400 292 000 316 700 • Financed (Previous MTEF) • Prisoners 150 000 156 000 162 000 • Community Corrections 73 000 97 000116 000 • 223 000 253 000 278 000 Shortfall on prisoners 28 80041 700 54 600

  24. NEED vs PREVIOUS FINANCED ESTABLISHMENT Year 0+1 2001/2002 Year 0+2 2002/2003 Year 0+3 2003/2004 Total establishment need 43 768 46 349 47 742 less: Financed establishment 35 936 34 512 34 512 • Year 0: Financed Establishment 39 534 35 936 34 512 • Additional posts allocated in MTEF 806 - - • less: “Freezing” for APOPS -4 404 -1 424 - Total additional Personnel Need 7 832 11 837 13 230 Additional personnel need per year 7 832 4 005 1 393

  25. PRISON ACCOMODATION : NEED WITHIN MTEF Voted Year 0 2000/2001 Year 0+1 2001/2002 Year 0+2 2002/2003 Year 0+4 2004/2005 Accommodation 100 384 105 648 112 029 126 029 Plus: Additional financed/need 5 264 6 381 5 000 18 000 Upgrading/ Extensions 1 832 393 - - New prisons financed: incl. APOPS 3 432 5 988 3 000 2 000 Additional need - 5 new + increase - - 2 000 16 000 Total prison accommodation 105 648 112 029 117 029 135 029 Projected DAOP 178 800 197 700 216 600 256 600 % Overcrowding 169% 176% 185% 190%

  26. TOTAL BUDGETARY NEED

  27. DCS Budgetary Need within MTEF 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 Correctional Services: Vote 6 6 502 511 7 359 597 8 045 662 DPW (Capital projects): Vote 26 955 034 1 819 671 1 886 309 Total 7 457 545 9 179 268 9 931 971 % increase 27.51% 23.1% 8.2%

  28. DCS Budgetary Need within MTEF 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 PROGRAMMES – Without Capital Works (DPW) Administration 1 944 403 1 986 852 2 262 868 Incarceration 3 338 154 3 733 532 4 043 533 Care of offenders 707 083 782 767 860 635 Development of offenders 565 889 593 611 620 544 Community corrections 359 079 391 688 419 701 Re-integration into community 61 327 64 736 67 887 Public private partnerships 73 781 421 597 459 981 Internal Charges (547 205) (615 186) (689 487) Total 6 502 511 7 359 597 8 045 662

  29. DCS Budgetary Need within MTEF STANDARD ITEMS – Without Capital Works (DPW) 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 Personnel expenditure 4 786 962 5 276 130 5 666 370 Administrative expenditure 245 621 266 739 285 177 Inventories 611 025 689 280769 059 Equipment 441 722 328 334 449 758 Land and buildings 36 41 6 355 Professional and special services 350 324 724 685 788 196 Transfer payments 9 620 11 028 12 435 Miscellaneous expenditure 57 201 63 360 68 312 Total 6 502 511 7 359 597 8 045 662

  30. SHORTFALL in MTEF Budget Planning

  31. Financed: Reprioritization within baseline 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 Correctional Services: Vote 6 5 581 670 5 911 629 6 177 652 DPW (Capital projects): Vote 26 435 054 602 457 629 567 Total 6 016 724 6 514 086 6 807 219 % increase 3.95% 8.27% 8.5% Shortfall on need (Vote 6) 920 841 1 447 968 1 868 009 Shortfall on need (Vote 26) 519 9801 217 2141 256 742 Total need 1 440 821 2 665 182 3 124 751

  32. TOTAL ADDITIONAL NEED Year 0+1 2001/2002 R’000 Year 0+2 2002/2003 R’000 Year 0+3 2003/2004 R’000 1. Increased offenders 94 180 138 060 186 938 2. Day-to-day operational expenditure 79 386 81 562 79 870 3. Departmental equipment (Exc.. IT) 141 560 96 550 155 330 4. Information Technology 185 277 114 000 177 000 5. Additional personnel 420 438 681 059 857 802 6. Shortfall - Base amount of Personnel Expenditure (carry-trough ICS) 0 336 737 411 069 Total: Vote 6 920 841 1 447 968 1 868 009 Prison accommodation (DPW: Vote 26) 519 980 1 217 214 1 256 743 Grand Total 1 440 821 2 665 182 3 124 752

  33. MTEF Allocations : 2001/2002 - 2003/2004

  34. SHORTFALL : NEED vs. MTEF ALLOCATION PROGRAMMES – Without Capital Works (DPW) 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 Administration 485 853 486 713 695 223 Incarceration 665 235 913 803 1 096 916 Care of offenders 106 570 139 263 188 173 Development of offenders 85 341 84 793 88 829 Community corrections 3 907 44 353 56 736 Re-integration into community (4 538) (5 284) (5 284) Public private partnerships (315 129) (72 930) (56 800) Less: Internal Charges 106 398 142 743 195 784 Total shortfall/(surplus) 920 841 1 447 968 1 868 009

  35. SHORTFALL : NEED vs. MTEF ALLOCATION STANDARD ITEMS – Without Capital Works (DPW) 2000/2001 Year 1 R’000 2001/2002 Year 2 R’000 2002/2003 Year 3 R’000 Personnel expenditure 608 994 867 677 1 059 537 Administrative expenditure 43 281 51 902 60 672 Inventories 145 855 208 703 266 856 Equipment 338 482 257 130 375 350 Land and buildings 3 5 6 317 Professional and special services (223 778) 48 817 81 914 Transfer payments 858 1 549 2 529 Miscellaneous expenditure 7 146 12 185 14 834 Total shortfall/(surplus) 920 841 1 447 968 1 868 009

  36. D: Final MTEF Budget Allocations

  37. MTEF ALLOCATIONS: 2000/2001 - 2002/2003 2001/2002 2002/2003 2003/2004 R’000 R’000 R’000 1. MTEF BASELINE 6 016 724 6 514 086 6 807 222 2. CHANGES TO BASELINE 80 000 217 500 343 323 * Operational costs 80 000 80 000 80 000 * New capital works - 137 500 263 323 3. INFLATION AND RELATED 79 240 116 679 135 493 ADJUSTMENTS 4. CARRY THROUGH COSTS OF FUNDS (3 718) (1 381) (8 607) SHIFTED IN 2000/01 * Lease agreements to Public Works (2 718) (1 381) (8 607) * Agricultural skills training (1 000) - - TOTAL MTEF ALLOCATION 6 172 246 6 846 884 7 277 431 INCLUDED IN TOTAL MTEF ALLOCATION ABOVE Capital Works 435 054 739 957 892 890

  38. Final MTEF allocations - Vote 19 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 PROGRAMMES 1. Administration 2 176 401 2 199 057 2 302 544 2. Incarceration 2 572 347 2 577 754 2 604 704 3. Care of offenders 551 215 590 641 632 931 4. Development of offenders 453 829 471 216 498 002 5. Community corrections 260 826 288 987 334 220 6. Re-integration into community 53 802 56 597 59 833 7. Asset procurement, maintenance and operating partnerships 578 365 1 164 669 1 388 877 Internal Charges (474 539) (502 037) (544 680) Total 6 172 246 6 846 884 7 277 431

  39. Final MTEF allocations - Vote 19 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 STANDARD ITEMS Personnel expenditure 4 419 853 4 562 030 4 734 339 Administrative expenditure 207 392 209 263 197 348 Inventories 546 545 550 414 593 905 Equipment 213 038 152 408 158 285 Land and buildings 435 090 739 998 892 933 Professional and special services 334 959 616 154 682 696 Transfer payments 15 369 16 617 17 729 Miscellaneous expenditure - - - Total 6 172 246 6 846 884 7 277 431

  40. Programme 4: Development of offenders 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 STANDARD ITEMS Personnel expenditure 289 206 307 509 325 364 Administrative expenditure 10 904 11 687 12 624 Inventories 99 237 106 893111 822 Equipment 36 000 25 411 27 061 Professional and special services 18 482 19 716 21 131 Total 453 829 471 216 498 002 % of total budget 7.35% 6.88% 6.84%

  41. Programme 7: Asset Procurement, Maintenance and Operating Partnerships 2001/2002 Year 1 R’000 2002/2003 Year 2 R’000 2003/2004 Year 3 R’000 Public Private Partnerships (PPP) 143 311 424 712 495 987 Capital works projects 435 054 739 957 892 890 Total 578 365 1 164 669 1 388 877 % increase (1.19%) 101.37% 19.25%

  42. COST DRIVERS PROVIDED FOR: IN Final Allocations

  43. COST DRIVERS: Final MTEF allocations Voted Year 0 2000/2001 Year 0+1 2001/2002 Year 0+2 2002/2003 Year 0+3 2003/2004 Prisoners 150 000 172 000 180 300 187 500 • DCS 150 000 166 012 174 312 181 512 • APOPS - 5 988 5 988 5 988 Probationers and Parolees 64 100 69 700 75 400 81 200 Total Offenders 214 100 241 700 255 700 268 700 Personnel Establishment : 39 53435 329 35 329 36 105 Average Financed Establishment 37 140

  44. Financed offender population • A. Daily Average Prisoner Population • 2000/2001 2001/20022002/20032003/2004 • Financed in previous MTEF 150 000 156 000 162 000 - • Projected DAOP 178 800 197 700 216 600 235 500 • Financed 172 000 180 300 187 500 • Shortfall not financed: 25 700 36 300 48 000 • Please note: Current prisoner population as at end of Oct 2000 = 161 083 • B. Daily Average Probationer and Parolee Population • 2000/20012001/20022002/20032003/2004 • Financed in previous MTEF 79 000 97 000 116 000 - • Projected DAPP 64 100 69 700 75 400 81 200 • Financed 69 700 75 400 81 200 • Please note: Current prisoner population as at end of Oct 2000 = 64 978

  45. FINANCED PERSONNEL ESTABLISHMENT Year 0 2000/2001 Year 0+1 2001/2002 Year 0+2 2002/2003 Year 0+3 2003/2004 Financed - previous MTEF 39 534 35 936 34 512 34 512 Plus: Adjust “freezed” posts - 4 404 5 828 5 828 Sub-total 39 534 40 340 40 340 40 340 Less: “Freezing”- APOPS 4 404 4 404 4 678 5 008 Less: “Freezing”- Maintain level of 35 000 - 604 330 - Total - MTEF Submission 35 130 35 332 35 332 35 332 Less: Abolish posts:Finance HO restructuring 3 3 3 3 Plus: New prisons - - - 776 Total financed posts 35 127 35 329 35 329 36 105

  46. PRISON ACCOMODATION : FINANCED Voted Year 0 2000/2001 Year 0+1 2001/2002 Year 0+2 2002/2003 Year 0+3 2003/2004 Accommodation 100 384 105 648 112 029 112 029 Plus: Additional financed 5 264 6 381 - 6 000 Upgrading/ Extensions 1 832 393 - - New prisons financed: incl APOPS 3 432 5 988 - 6 000 Total prison accommodation 105 648 112 029 112 029 118 029 Projected DAPP 178 800 197 700 216 600 235 500 % Overcrowding 169% 176% 193% 200%

  47. PROBLEM AREAS: MTEF ALLOCATIONS

  48. Problem areas: MTEF Allocations 1. Critical shortfall on personnel expenditure - Basic salary Due to insufficient allocation of carry-through costs for salary improvements - Problem are addressed to NT for investigation. - 2002/03 : R 140, 000 million - 2003/04 : R 330, 000 million 2. Critical shortfalls on operational budget * Necessitates serious scaling down / re-prioritization on: - Departmental equipment - IT equipment - Day-to-day operational expenditure - Projected daily average prisoner population 3.High personnel / offender ratio’s - Impact of APOPS * Necessitates serious restructuring, business process reengineering and effective management of human resources.

  49. E: FINANCING OF APOPS • INDEX • Annual Cash Flow: Apops Prisons • Per Capita Costs: Apops Prisons

  50. ANNUAL CASH FLOW: APOPS PRISONS

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