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CEP

CEP. C ommunity E ligibility P rovision. Discussions. Record Keeping Fee Waivers Sharing With Other Programs Title One. 5 Minute Review Meal Counting Meal Claiming Verification Q&A. Considering the C ommunity E ligibility P rovision.

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CEP

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  1. CEP Community EligibilityProvision

  2. Discussions • Record Keeping • Fee Waivers • Sharing With • Other Programs • Title One • 5 Minute Review • Meal Counting • Meal Claiming • Verification • Q&A

  3. ConsideringtheCommunity Eligibility Provision LEAs and Schools May Opt In or Out Each Year, by June 30th • CEP 4 year Reimbursement Provision for Eligible High Poverty LEAs and Schools. • First Year Data May Continue or be Updated. Free Claiming %: • District • School • Group of Schools

  4. CEPRequirements No cost Breakfast - No cost Lunch Identified Student Percent – 40% or greater Four Consecutive Years in Approved Schools Cover Additional Cost with Non-Federal Funds Maintain Tally of Breakfast & Lunch No Meal Applications in CEP Schools

  5. Claiming Based On Identified Students • SNAP • TANF • Extended Eligibles (Students “attached” to DCs) • Matched to Official Lists • Homeless --- Runaways • Migrant --- Income Eligible Headstart • Foster w/o App. --- Pre-K Evenstart • Approved by Local Officials

  6. How does the CEP work? • Current School Year Data as of April 1 • Number of IdentifiedStudent Eligiblesused to Calculate the Identified Student Percentage

  7. Identified Student Percentage = Number of Identified Student Eligibles for School A Number of Total Enrollment for School A Must be ≥ 40 %

  8. Participation Worksheets

  9. Claiming Percentages • The Identified Student Percentagex 1.6 = PercentageReimbursed at Free Rate • The Remaining Meals Reimbursed at Paid Rate

  10. Example End of the month 10,000 Reimbursable Lunches = 8,000 at Free Rate 2,000 at Paid Rate • 50% X 1.6 = 80% Free Reimbursement Rate • 20% Paid Reimbursement Rate School has 100 Students with Access to NSLP/SBP Enrolled April 1. • 50 are determined to be Identified Students • School A has an Identified Student Percentage of 50%

  11. Eligibles, Edits, 112/118 • Highest Eligibles = Highest Enrollment x Free Claiming Percentage • Edit Check • Daily Edit Check = Daily Enrollment X Attendance Factor (95.5 or local) • Daily Total Claimed = or < daily attendance. • DE112, DE118 • Record Meal Counts Daily • Complete the 112 and 118 Monthly • Apply Claiming % for Free &Paid to Total Meals Served for Month

  12. How to Count Meals Count Number of Meals Served Daily; Not Necessary by Category You may use a Tally Sheet or Your Approved Meal Counting System Clickers may Be Used or Use Your Approved Meal Counting System Meals Must be Counted at Point of Service Count Reimbursable Meals Only

  13. For CEP Schools: Consolidate Daily Meal Counts to Monthly Totals by School for Breakfast & Lunch. • District with Both CEP and non-CEP Schools: • Claim CEP Schools Using Claiming % • Claim Other School Meals by Student Eligibility Status • How to Submit Claims

  14. Maintain Documentation • meal count/tally sheets • monthly meal count worksheets

  15. Claim Example

  16. Still Considering CEP? • High Poverty Area Schools Benefit from CEP • Recommend an Identified Student Eligible of ≥ 55% • Many Factors to Consider

  17. Budgetary Concerns • Current Year Revenues • Full Paid Student Revenues • Breakfast and Lunch • Reduced Paid Student Revenues • Breakfast and Lunch • Federal Reimbursement • Breakfast and Lunch • Participation by Schools • Breakfast and Lunch • A la carte Sales

  18. Budgetary Concerns with CEP • Future Revenues • Lack of Student Revenues • Federal Reimbursement • Breakfast and Lunch • Participation by Schools • Breakfast and Lunch • A la carte Sales

  19. USDA CEP Estimator:

  20. Comparisons FY 13 & FY 14August – December System Wide • Breakfast

  21. Comparisons FY 13 & FY 14August – December System Wide • Lunch

  22. Comparison Provision 2 Schools – Individual and School Groupings • August – September (25 Schools) Breakfast FY 13 FY 14 Difference 359,140.49 479,284.94 = 120,144.45 Lunch 1,040,651.56 1,449,809.23 = 409,157.70 Daily increase of $18,903.65

  23. Comparison of System with One Grouping • August – September - 12 CEP Schools - All schools except the High School Breakfast FY 13 FY 14 Difference 226,706.73 271,637.49 = $44,930.76 Lunch 565,288.83 723,410.79 = $158,121.96 Daily Difference of $4,587. 00

  24. Advantages of CEP No Paper Applications- No Web Applications Saves Money on Printing, Labor Cost,Returned Check Fees No Charged Meals, No Charge Letters, No Alternative Meals Faster Service – Simplifies Meal Counting & Claiming No Overt Identification Increased Breakfast, Lunch Participation Improves Nutrition to At Risk Students. Potential for Attendance Rate and Test Score Improvement

  25. Consider • CEP Eliminates the Free Reduced Meal Application for School Nutrition • Available is a Household Income Form for Other Purposes, which may be used, but NOT be processed by SNP

  26. Consider? • Title One’s distributions of funding for Local Schools • CEP Identified Students data is from April of the Year Prior to Implementation • Title One needs October data of the Year Prior to Implementation of CEP

  27. Disadvantages of CEP Potential Financial Issues < 100% Reimbursement at the Free Rate Not Collecting Meal Applications – to Determine Individual Student Economic Status School Must Identify Other Procedures to Determine Economic Status of Individual Students

  28. CEP Concurrence Process • Complete and Submit to Area Consultant by May 1 • Letter of Interest • Participation Worksheet(s) • USDA Estimator – 1 month or more • Complete and Submit to Area Consultant by June 1 • Attachment G • Letter of Explanation if reduction in revenue • Cash Resource Management Report • Board Minutes of Approval

  29. Direct Certification Under CEP Conducting Direct Certification after the first year? Possibly IF… Not Necessary When …

  30. Conducting DC After First Year? CEPSchools May Check Direct Certification: Could Increase %of Meals Claimed FREE Next Year

  31. Possibly • Recommended for Schools Below 62.5% Identified Students • 62.5% ISE = 100% at FREE Rate

  32. Not Necessary When….. Schools at 62.5% of ISE: Claiming percentage for Free is 100%

  33. Preparing for Next Year If you are at 100% Free: No benefit to checking Direct Certification each year because you can never claim more than 100% of the meals free You may choose to Check DC students if your School System requires it If you are below 100% Free: May conduct direct certification on an annual basis, to increase claiming percentages Need to submit the new Identified Student #’s to GA DOE in April Keep documentation of New Identified Student numbers & Enrollment from that school year

  34. 2nd , 3rd , 4th Year Increasing your claiming percentages? remember that in the 2nd, 3rd, & 4th years, without new identified student #’s each year ~ claiming percentage will ALWAYS go back to 1st year claiming %. For example: Initial (1st year) claiming %: 91.34% Free 2nd year (submitted increase) claiming %: 95.79% Free 3rd year (did not submit increase) claiming %: 91.34% Free

  35. Identified Students What paperwork to Keep? Direct Certification Match Results Lists Documents to Support Claiming Percentages List of Identified Students: and Documents to Support the List Documents to Determine Extended DC Students Signed Lists: Homeless Migrant Runaway Foster Headstart List of Total Enrolled Students with Access to NSLP & SBP as of April 1.

  36. Forms to support the number of meals served Required Paperwork Other Records: • Production Records • Health Scores • Local Wellness Policy • HACCP

  37. CEP Panel Participants: Marian K. Bone, SNP Director Muscogee County Rebecca Davis, SNP Director Wilkes County Audrey Hamilton, SNP Director Clayton County

  38. Provision 2 • CEP Does Not Replace Provision 2 • Systems May Have Provision 2 and CEP • Compare Base Year Claiming % to CEP

  39. Special Provision 2 and CEP Special Provision 2 • Began in 1990’s • Base Year Meal Applications are Collected • Meal Applications not processed after base year • Meals served at no cost to students • No Household Income Information Collected CEP • Began in 2013 • No Base Year • No Applications, Based on Student Eligibles • Meals served at no cost to students • No Household Income Information Collected

  40. Special Provision 2 and CEP Special Provision 2 • All students declared Economically Disadvantaged • Meal Eligibility based on School Not Student • Federal Reimbursement collected for Free, Reduced, and Paid • Base Year Data Used 4 years. May Roll Over to New Cycle CEP • Students declared Economically Disadvantaged • Meal Eligibility is based on School Not Student • Federal Reimbursement is collected for Free,and Paid • First Year Data May Be Used for 4years. Cannot Roll Over to New Cycle

  41. Special Provision 2 and CEP Special Provision 2 • Claiming Percentages Cannot be Changed Without a New Base Year • Free and Reduced Students Numbers Submitted for FTE Report is derived from a Formula Using Base Year Data CEP • Possibility of Changing Claiming Percentages within 4 year cycle, • If Advantageous to System. • Free Students Numbers Submitted for FTE Report is derived from a Formula Using Current or First Year Data

  42. Fee Waivers for High School Students • Parents: • The American College Testing (ACT) and The College Board (SAT, PSAT) offer fee waivers to reduce the cost of the ACT, SAT, and PSAT exams for students from families who qualify under the criteria listed below. Qualifying students should speak with their counselor about fee waivers for these examinations. • The College Board also offers a reduced fee exam for students taking the Advanced Placement (AP) exams each May. The criteria for the reduced exam fee are the same as the criteria for fee waivers (listed below). Qualifying students who plan to take AP exams should speak with their counselor and the AP Testing Coordinator for their school to ensure they are listed on the schools’ records as qualifying for the exam at a reduced fee. • To be eligible, you must meet at least one of the requirements below: • Annual family income falls within the Income Eligibility Guidelines set by the USDA Food and Nutrition Service. • Enrollment in a federal, state, or local program that aids students from low-income families (e.g. Federal TRIO programs such as Upward Bound). • Family receives public assistance. • Lives in federally subsidized public housing, a foster home or is homeless. • A ward of the state or an orphan. • Check all that apply • ______ My household receives TANF or SNAP or other public assistance. • _______My household’s monthly total income is $__________. Indicate the number of people who live in your • household___________ • _______ My family lives in federally subsidized public housing. • _______ My family is homeless. • _______ My child is a Foster child. • _______My child is a ward of the State of Georgia. • _______ Another child in my household receives free or reduced meals. • Parent /Guardian Signature: _________________________Date______________

  43. Data Needed for Title One • October Free Eligibles for CEP Schools • October Data is Year Prior to Implementing CEP • A CEP Program Implemented FY15 Uses October 2013 Data (FY14) • Data can be Gathered October of the Preceding Year of Implementation or Through a Conversion Method Using FTE Information

  44. Title I needs Fall Data Wanted: Fall DC data by school Actual Numbers or Estimated Numbers

  45. Sample of Data Conversion for Title I

  46. Guidancefor Title One Title I - Only this signed form that includes ISE (identifiedstudent eligibles) numbers for each CEP site This information may be generated electronically or calculated from the October FTE information on the form provided by the SA Signature and title ____________________ Date_______________

  47. DataCollection Data Collection: • SNP Cannot Distribute Applications in CEP Schools • Free/ Reduced Applications May Not be Used to Collect Data on CEPDistricts or Schools

  48. After School Snack • CEP schools qualify for At Risk Snack • Attachment V is still required • Rules still apply

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