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APHIF Class II Monthly CoP Calls

Learn the essentials of project management, including defining projects, managing tasks, and engaging stakeholders. Discover key areas of project management, tips for success, and how to overcome common pitfalls. Explore project planning, risk analysis, requirements analysis, work planning, monitoring, reporting, and diplomacy in project management. Enhance your skills and knowledge in managing projects effectively. Join us for discussions, Q&A sessions, and practical insights on project management best practices.

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APHIF Class II Monthly CoP Calls

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  1. APHIF Class IIMonthly CoP Calls

  2. Agenda 2:00-2:05 • Roll Call 2:05-2:15 • Administrative updates and thoughts behind CoP calls. 2:15-2:25 • How are things going? Discussion and Q&A. 2:25-2:35 • Project topics document discussion 2:35-2:50 • Project Management 2:50-3:00 • Q&A • Closing

  3. APHIF Informatics Topic Areas

  4. APHIF Informatics Topic Areas Cont…

  5. APHIF Informatics Topic Areas Cont…

  6. APHIF Informatics Topic Areas Cont…

  7. APHIF Informatics Topic Areas

  8. Practical Project Management Paula Soper August 19, 2013

  9. Outline • What is a project? • What is project management? • What does a project manager do? • Seven activities • Tips and pitfalls

  10. A project is . . . . . .a complex undertaking by a group of people working together for the purpose of achieving a common, discreteobjective

  11. Project management is . . .

  12. Project management is . . . • the activities required to organize and direct • projecttasks, schedules & resources • in a way that simultaneously optimizes • the requirements met by a project, • the cost of the project, • and the speed of completion.

  13. Manhattan Project • First project to use “modern” project management • Three-year, $2 billion (in 1946 dollars) • Separate project manager and technical manager

  14. Systems Approach to Project Management • Systems philosophy: View things as systems, interacting components working within an environment to fulfill some purpose • Systems analysis: problem-solving approach • Systems management: Address business, technological, and organizational issues before making changes to systems

  15. Project Management Lifecycle

  16. 10 Project Management Knowledge Areas • Integration Management • Scope Management • Time Management • Cost Management • Quality Management • Human Resource Management • Communications Management • Risk Management • Procurement Management • Stakeholders Management  Source: Project Management Body of Knowledge (2013), Project Management Institute

  17. Project Management Activities • Project Plan • Risk Analysis and Management • Requirements Analysis • Work Plan • Monitoring and Reporting • Project Documentation • Foreign and Domestic Diplomacy

  18. Project plan • Project objectives • Assumptions, dependencies and constraints • Project organization and decision-making process • Methodology and tools • Project budget and staffing • Monitoring and control mechanisms A project plan is not and MS Project Gantt chart!

  19. Risk Analysis and Management • Identify risk factors • Assess likelihood • Assess impact to schedule and/or costs • Compute exposure index • Plan for avoidance or corrective action • Update!

  20. Requirements Analysis • Types of Requirements • Functional requirements • Technical requirements • Business requirements • Methods • Business process analysis and redesign • Prototypes • Use cases • Challenges • Scope creep • Documentation

  21. Work Plan: Tasks, Resources, Schedules • Many tools to use – MS Project most common • Level of granularity of Work Breakdown Structure (WBS) • Work plan should be iterative • Powerful tracking and management tool, but… • Who’s in charge, you or the tool?

  22. Monitoring and Reporting • What to monitor? • Task status • Issue status • Resource allocation • Budgets • How to monitor • Metrics from work plan • Status meetings • Written updates from teams

  23. Project Documentation • Standard format • Requirements • Issues • Task Lists • Status Reports • Process design specifications • Programming specifications • End user documentation • Standard naming conventions • Signatures, dates, filenames

  24. Diplomacy • Projects are about people • To build and maintain credibility with sponsor, client and team: • Be flexible • Be creative • Be realistic • Be honest • Communicate at the right level

  25. Resources • Your host health department’s Project Management Office (if they have one!) • Free/paid tools and articles: http://www.projectmanagement.com/ • Project Management Body of Knowledge (PMBOK)

  26. What’s Ahead? • Project Management Training (90 min) • Monthly project management tips and topics • Post questions, tips and tools to PHConnect

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