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May 23, 2013

New Mexico Secretary of State’s Office Business Services Software Replacement Project Request for Project Certification – Initiation & Planning Phase. May 23, 2013. Project Overview. Business Services Software Replacement Project

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May 23, 2013

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  1. New Mexico Secretary of State’s OfficeBusiness Services Software Replacement ProjectRequest for Project Certification – Initiation & Planning Phase May 23, 2013

  2. Project Overview • Business Services Software Replacement Project • Assessment completed, requirements documented, and RFP created in FY 13 • RFP will be issued June 2013 • Replacement software will provide integrated solution allowing for streamlined “one stop shop” for businesses to include corporate filings coming from the previous PRC Corporations Division • Focus of project includes making document and record management consistent and providing more services to the public online • Business Filings included in scope of work include: • Notary Publics, Trademarks, Agricultural Liens, Uniform Commerical Code Filings, Partnership Filings, Apostille Authentications, Service of Process, and Corporate Filings

  3. Legacy System Replacement

  4. Project Governance Executive Sponsors • Dianna J. Duran - Secretary of State • Mary Quintana – Deputy Secretary of State Project Sponsor • Ken Ortiz – Chief of Staff Agency IT Lead • Kari Fresquez – IT Director

  5. Certification History • Project Appropriation – July 1, 2013 • Amount - $1,215,000 • Funding Source – Laws 2013, chapter 227, Section 7 (10) • Project Initiation & Planning – May 23, 2013 (Current Request) • Amount - $215,000

  6. PCC Request Details • Combined initiation and planning request totaling $215,000 • Project management contract – CSW Enterprises • IV&V contract – POD, Inc • Procurement management contract – Terry Davenport • Anticipated Implementation Request -September 2013

  7. Project Major Contract Deliverables

  8. Project Timeline

  9. Prior Year Project Accomplishments • SOS & PRC Corporations “As-Is” and “To Be” Documents complete • Swim lane diagrams of business processes • Staffing and transaction levels • Current system history, architecture, functionality, issues, and support requirements • Developed integrated business and workflow processes • Draft RFP complete – working through final requirements with subject matter experts at SOS, PRC, and IT

  10. Prior Year Project Accomplishments • CaAnes Security Assessment complete • Most vulnerabilities are do to age of legacy systems, ie SOSKB • Some vulnerabilities are in hosted systems, ie CFIS, WWW – will work with vendor to rectify these issues • Security experts assisted with architecture model and PCI compliance for public facing systems moving forward

  11. Questions? Thank you

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