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Conference Line Info. Please dial-in to the following conference call line to hear the presentation: Call-in Number: (888) 844-9904 Passcode: 2708943 #

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  1. Conference Line Info • Please dial-in to the following conference call line to hear the presentation: • Call-in Number: (888) 844-9904 • Passcode: 2708943# • Please mute your telephone and do not place this conference call on hold (we usually hear lovely music if you do). If you need to take a call, please hang up, then dial in again when you are ready. • This presentation and any reference documents are available for download if you click on the top right section of your Adobe Connect screen.

  2. Closure Procedures for Grants and Cooperative Agreements This recorded webinar will be posted on the following website: https://www.fs.usda.gov/detail/r6/communityforests/?cid=fseprd570414

  3. This Presentation is Based on: Forest Service Handbook 1509.11, Chapter 20, Sections 25-26 (Forest Service Directives) 2 CFR 200.343 and Subpart F (https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl) The case study

  4. Is The Project/Program Ready to Close? As the end of the project/program draws near, the grantee should thoroughly review the project/program to ensure that the requirements, objectives, and expected outcomes for the grant will be met

  5. Is The Project/Program Ready to Close? Consider the following: 1. Project Description: • Has the project changed substantially since the grant award? • Are the timelines relatively intact? • Are the objectives and expected outcomes going to be achieved?

  6. Is The Project/Program Ready to Close? 2. Budget: • Will the final budget balance with the existing budget? • Do the final budget projections identify potential savings, shifts in budget object classes, and/or shortfalls? • Will all match and partner contributions materialize?

  7. Is The Project/Program Ready to Close? 3. Modifications: • Have all modifications been identified and executed?

  8. Closure Process Four items are required to close a grant: • Final Performance Report • Forest Service Program Contact’s (FSPC) recommendation to close • Final SF-270 • Final SF-425

  9. Closure Process 1. Final Performance Report: The grantee submits the final performance report, covering the life of the grant, to the U.S. Forest Service Program Contact (FSPC) and spf-reports@fs.fed.us; see FFAST Session #3

  10. Closure Process 2. FSPC’s Recommendation to close: • The FSPC will review the report and • send the grantee their comments, if any, or • approve it, and send it to spf-reports@fs.fed.us • If needed, the grantee will submit a revised report to the FSPC.

  11. Closure Process 3. Final Payment Request (SF-270): • The grantee submits the final SF-270 to the Albuquerque Service Center (ASC) at asc_ga@fs.fed.us • The FSPC reviews the SF-270 and sends the grantee their comments, if any • If needed, the grantee will submit a revised SF-270 to ASC

  12. Closure Process 4. Final Federal Financial Report (SF-425): • After final payment has been made and the grantee reconciles their records, they will submit the final SF-425 to spf-reports@fs.fed.us • Cathy Selby and the U.S. Forest Service Administrative Contact review the SF-425 and send the grantee their comments, if any • If required, the grantee will submit a revised SF-425 to spf-reports@fs.fed.us

  13. Completing the SF-425, Federal Financial Report • Please see the attached instructions for completing the SF-425 • In this session, we will be completing an annual and a final SF-425 with information from the attached case study, and the payments from FFAST Session #2 • The SF-425 can be found on the following website: https://www.fs.usda.gov/detail/r6/communityforests/?cid=stelprdb5337026

  14. SF-270 #1, Sections 1-10as of 10/31/2017

  15. SF-425 #1, Sections 1-9as of 12/31/2017

  16. SF-270 #1, Section 11as of 10/31/2017

  17. SF-425 #1, Section 10as of 12/31/2017

  18. SF-270 #2, Sections 1-10as of 10/31/2018

  19. SF-425 #2, Sections 1-9as of 10/31/2018

  20. SF-270 #2, Section 11as of 10/31/2018

  21. SF-425 #2, Section 10as of 10/31/2018

  22. Audit Requirements Grantees that expend more than $750,000 in Federal funding a year shall have an independent auditor perform a single or program-specific audit for that year.

  23. Audit Requirements • The Program-Specific Audit is performed when the grantee has expended Federal funds in excess of $750,000 and had only one Federal assistance program during the grantee's previous fiscal year.

  24. Audit Requirements • The Single Audit may be performed if the grantee has expended Federal funds in excess of $750,000and had more than one Federal assistance program during the grantee's previous fiscal year (the grantee may elect to perform Program-Specific audits for ALL required programs instead of using The Single Audit).

  25. If we can provide further information, please contact: spf-reports@fs.fed.us (907) 743-9462 (AK) (360) 956-2298 (OR or WA) Thank you for attending today!

  26. Any questions about “Closure Procedures”?

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