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CORPORATE MEETING AGENDA February 24 2019

CORPORATE MEETING AGENDA February 24 2019. Opening Designation of a Corporate Secretary Presentation of the 2018 Annual Report Presentation of the 2018 Budget. 2018 Annual Report Summary. Ryan Aaron, President 62 Years: 1956 - 2018. Clerk’s 2018 Statistics Report. Introduction.

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CORPORATE MEETING AGENDA February 24 2019

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  1. CORPORATE MEETING AGENDA February 24 2019 • Opening • Designation of a Corporate Secretary • Presentation of the 2018 Annual Report • Presentation of the 2018 Budget 2018 Annual Report

  2. 2018 Annual Report Summary Ryan Aaron, President 62 Years: 1956 - 2018

  3. Clerk’s 2018 Statistics Report 2018 Annual Report

  4. Introduction • Received notification from Rev Jones that effective the 31st of January 2019 he wished to resign from his position as Senior Pastor. • The following slides that summarize how the Lord worked in this church in 2018 • Expanded hard copies of selected reports are being processed and will be posted to the website (www.paxpres.org) to detail our efforts in 2018 2018 Annual Report

  5. Mission Statement: To give support to other ministries through the stewardship of staff, volunteers, the wider congregation, and other administrative resources; and to call officers of the church through the Nominating Committee. Administrative MinistryElders: Frank Faust & Robert Miller • Office Managers: Cici Donnelly and Laura Landreth • Additional Staff (PT) Grace Debbink • Pastor Relations Committee reinvigorated • Information Technology • Started a on-call support person to assist in the day to day computer issues as a stopgap • Brought a new computer on-line for the Office and established the old computer in the parlor for general church use • Consolidated the church’s two databases into one. Cleanup continuing. • Office Space Expansion • Session Review of Drawings. Approval to go out for bids • Decision to proceed & financing strategy TBD following receipt of bids 2018 Annual Report

  6. Christian EducationElders: Jim Donnelly & Kim Hagan Mission Statement: To help God’s children of all ages experience and receive the love of Christ, grow in Christian faith, and discover their gifts and God’s calling upon their lives. • Youth Groups (Middle & High School) • HS attendees for a Montreat, NC retreat • MS attendees for Great Escape summer retreat in Johnstown • Vacation Bible School (VBS) Rolling River Rampage • 120 children participated (> 50% do not regularly attend Patuxent Presbyterian Church), and had 70 volunteers • Raised $ for international and local charities • Youth Sunday School • 111 or so students, 19 teachers • Sunday School for Adults (SS4A) • Winter, spring and fall classes • 60 average attendees per Sunday • Children’s Church • Ages 3 to 1st grade • Child Care/Nursery • 3-5 infants/toddlers per Sunday • Advent Performance and Christmas Pageant (in conjunction with Worship Ministry) • Kids performed the skit • Followed by dinner and a Christmas carol song-a-long • Kids participated in Christmas pageant during 11:00 service on 24 Dec • Honey MacCallum Christian Preschool (HMC) • 100 children enrolled • Pre-school curriculum with Christian influence • After school program initiated • Performed songs of praise during worship service and at a nursing home • Field trips to the Fire Department and local pumpkin farm 2018 Annual Report

  7. Mission Statement: To foster intimate fellowship with our Heavenly Father, as we worship Him and celebrate the good news of Jesus Christ, to nurture each other through Christian love, caring, and fellowship, and to be empowered by the Holy Spirit to minister in the world in Christ’s name. Congregational LifeElders: David Bailey & Melody VanMeter • Deacons • Mission Statement: To serve, minister to, and provide pastoral care for the congregation, as well as to offer fellowship opportunities for our church family. • The Congregational Care Ministry: Five Loaves; Heavenly Hosts; Transportation; E-Prayer; James Gang; Human Connection; Cards and Educational Resources • Fellowship:Taco & Movie Night in February; Annual Picnic in June; Blue Crabs game in May; Christmas Coffee Break • Small Groups • 23 Small Groups: 166 participants in one or more groups • What’s New? Summer Girl’s group, Financial Peace Offering, Additional Women’s group, Partnering with South Point Church, Partnering with Christian Education for Leadership Training, Partnering with Outreach for Mission Expo • Women’s Ministry • Mary Martha Circle of Presbyterian Women (raised $3511 donations e.g. CWS Blankets); support HOPE and SMILE; Christmas Cookie and Ornament Exchange • Men’s Ministry • Saturday Prayer Breakfast; Morning Men’s Bible studies; two dinner speaker events; Men’s coalition of All in Men; Annual Men’s Retreat • Family Ministry • NT Live, Walk Thru the New Testament; Ministry Fair Sept 10th; Wreaths Across America bus trip; JOY (Just Older Youth) Group monthly events; Yard Sale in May (raised $2749); Church Library; Volleyball (2 teams); Operation Christmas Child 2018 Annual Report

  8. Purpose: Extend the outreach of the Church through a program of evangelism and Church growth, keeping in mind the Great Commission of Matthew 28:09 “Go therefore and make disciples of all nations, baptizing them in the name of the Father, and of the Son and of the Holy Spirit…” Outreach MinistryElders: Jim Osterhouse and Mike Paul • International Missions • Kazakhstan through Campus Crusade for Christ International (CRU); Muslim Refugees through Pioneers; Haiti Nursing School through the Medical Benevolence of the Presbyterian Church Foundation; teaching of missionary kids (MK) in with Wycliffe Bible; Youth With A Mission (YWAM) Thailand ; Outreach Foundation in Gambella, Ethiopia; “Serge -World Harvest Mission” in Vienna, Austria; Young Life in Germany; African women and children via Presbyterian Church Agency; Samaritan’s Purse Hunger Relief; The Navigators; Bridge Church Plant Tokyo, Japan; Network of International Christian Schools, Lima Peru; • Local Mission Support • Care Net Pregnancy Center; Hospice in both Calvert and St. Mary’s Counties; Pastoral Counseling Center of St. Mary’s; Patuxent Habitat for Humanity; food pantries Service Makes Individual Lives Exciting (SMILE) in Calvert County and Helpers Overcoming Problems Effectively (HOPE) in St. Mary’s County; St. Mary’s Caring community soup kitchen; Community Ministry Calvert; Christmas in April St. Mary's County; Intervarsity Ministry; Cedar Lane Senior Living Community; Southern Maryland Community Resources (SMCR); Boundless Expectations, Inc. ; Creative Christian Cooks (CCCs); The Mission; • National Mission Support • Union Presbyterian Seminary in Virginia; Masanetta Springs; Redeemer Broadcasting; Campus Crusade for Christ, WVU; Hurricane Florence Relief Efforts; • Other Outreach Activities • Mary Martha’s Circle Outreach Donations • SMILE Food Pantry (Kathy Mazur) • HOPE Food Pantry (Patsy Davidson) • Habit for Humanity (Rita Reeves) • Care Net Pregnancy Center (Rachel Portillo/Kim Hagan) • WARM (Wrapping Arms ‘Round Many (Bruce Dale/Rachel Portillo, Cheri Crescini) • Christmas in April (Leon Anderson/Tim Springer) • West Virginia Work Camp (Geoffrey Engle/Mitch Watts) • Dragon Boat Race for SMCR (Patuxent Presbyterian Power Paddlers) • Joy Prom/Game Nights for SMCR (Paige Garris/Bruce Dale) • Ministry Expo (Rachel Portillo/Mike Paul) • Annual Coat Drive (Church of the Ascension) • “Fill the Chancel Steps” Food Drive for Thanksgiving/Easter(Outreach Ministry) • Haiti Mission Trip (Stephen Godfrey, Jeannette Wolter, Eileen Miller, Sam Wolter ) • Operation Christmas Child (Rachel Portillo) • Creative Christian Cooks Bake Sale for SMILE and HOPE (Becky Stevens/Patsy Davidson) • Christmas Outreach for Care Net Pregnancy Center (Outreach Ministry) • Visitor Follow-Up (Courtney Culbertson, Rachel Portillo) Patuxent Presbyterian Church tithes 10 percent of the annual budget for Outreach and Mission services.

  9. Worship MinistryElders: Cindy Johnson and Mark Strayer Mission Statement: To ensure that God is exalted through our corporate worship, to usher the people of God into an encounter with Christ, and to encourage and teach the worship of God as part of the Christian life. • Music Program • Groups • Adult Choir • 8:30am Praise Leaders • Handbell Choir • Joyful Noise Singers • Events • Talent Show & Visual Arts • Youth Choir Concert with David Schwoebel • Choral Festival with David Schwoebel • Children’s Christmas Musical – Straight Outta Bethlehem • Christmas Cantata – Mary Did You Know? • Children’s Nativity Pageant • Additional Supporting Roles • Ushers and Greeters • Audio & Visual Team Leaders • Time for Young Disciple Leaders • Sanctuary Neateners • Acolytes • Acolyte Coordinator • Chancel Guild Leaders • Flower Coordinator • Plant Caretakers • Holiday Decorators • Youth Sunday Coordinators • Communion Preparers • Communion Servers • Special Musical Groups and Soloists • Worship Services Sept - June • 8:30am = praise songs with piano & guitar • 11:00am = traditional hymns with pipe organ & adult choir June - Sept • 10:00am = one summer service – A Summer in the Psalms Communion is celebrated the first Sunday of every month and on special occasion 8:30 service = intinction 11:00 service = plate or intinction Special Services • Ash Wednesday Communion Service • Maundy Thursday Communion Service • Good Friday Tenebrae Service • Christmas Eve Candlelight Services • New Projector and Organ A special note of THANKS to all who give of their time and talents to support our worship experience! 2018 Annual Report

  10. Trustees Mission Statement: To be stewards of our facilities, providing a place for current and future ministry. • Building Maintenance • Performed monthly exterior and interior facility inspection. • Performed routine maintenance of lighting, electrical outlets and switches, toilets, water fountains, ventilation fans, door hardware, and playground equipment. • Contracts Management • Insurance; Fire Alarm/Extinguisher Monitoring and System Maintenance; Maintenance for Heating Ventilation and Air Conditioning, Elevator, Landscape, and Lawn Sprinkler; Trash Collection, Pest Control; Snow Removal • Church Work Days • Planned, led, and participated in work days • Garden Club • Coordinate lawn and sprinkler maintenance • Event Facility Coordination • Many Church-related and Individual and Community Events used the church and Joshua House 2018 Annual Report

  11. Mission Statement: To honor the gifts made by God through people, to adhere to the financial plan approved by the Session in response to God's call, to fund ministry in the present as well as in the future, to manage the financial activity of the church, and to communicate and aid other ministries' management of financial resources. Finance MinistryElders: Bill Schibler & Ryan Aaron • Fiduciary responsibility for the church • Financial Procedures & policies, review financial results and audits, and recommend financial options to the Session • Annual Stewardship campaign (“Living & Giving”, 2017) • Church Management Solutions (CMS) web-based financial mgt tool • Statement of Financial Position report • Statement of Activities report • Dedicated Accounts report • Ministry Chairs and Head of Trustees on Session manage their individual budgets • Treasurer manages payroll for both church and HMC preschool • Financial Secretaries record contributions and provide reports • Patuxent Presbyterian Church Fund (PPCF) "...create a continuing fund from which Session will have the ability to provide supplemental support for church activities in emergencies or special situations.“ • Church Audit Team – independent of the Finance Ministry, conducts annual audits of the Treasurer's accuracy and our financial processes 2018 Annual Report

  12. Financial - Pledges by Year 2018 Annual Report

  13. 2018 Statement of Activities - Income 2018 Annual Report

  14. 2018 Statement of Activities - Expense 2018 Annual Report

  15. Statement of Financial Position – AllChurch, HMC and Property

  16. 2018 Summary of the PPCF Current value of $257,078 reflects a 5% gain over the initial investment of $244,759 Current year losses were reflective of the overall market in 2018 2018 Annual Report

  17. Notes on Financial PositionChurch, HMC and Property • Currently holding a liability of ~$15k to Suntrust Bank associated with a mistaken payment from the SSA • Efforts to resolve this are on-going but it is expected to be recouped at some point in the future • PPCF was adjusted to reflect initial investment minus in accordance with generally accepted accounting principles (~$5k) • For the year, income was above budgeted expenses by ~$19k • Cash position of the Church is down by ~$57k with total net assets down by ~$70k (primarily against dedicated accounts) • Major Expenses (unbudgeted) against dedicated accounts in 2018 included: • ~$82K for the new organ • ~$20k for the new projector in the sanctuary • ~$21k for HVAC, roof, and office equipment expenses • In addition to the Budget Outreach giving of $68,559, Patuxent Presbyterian gave an additional $30,856 to various causes (Two Cents a Meal, etc) 2018 Annual Report

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