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All India Meet 3

All India Meet 3. Introduction – Jump To.

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All India Meet 3

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  1. All India Meet 3

  2. Introduction – Jump To • The ~Pankhudi AIM is a moment of confluence, where volunteers from across India gather and bring together fun and enthusiasm, and share the best times, efforts, progresses and ideas for a better tomorrow. It is an instance, to rechristen ~Pankhudi’s developments in the various realms of activities and sketch out future plans, thus helping the less fortunate children to bring out the best in them. With the AIM 3 held at Bangalore, ~Pankudi celebrates and recollects, yet another years efforts and success, as we foray into the future. • Day 1 • Ice Breaking • Chapter Presentations • Official Handover • Day 2 • Training by Ms. Richa Agrawal • Our Values, Our Philosophy Volunteer Strategy • Day 3 • Training by Mrs. Antoinette Lopez & Mr. Srijith Nair • ~Pankhudi Structure Session • PR, Web and Design Cells • Finance Cell Presentation • Streamlining Goals • Day 4 • Trip to Nandhi Hills! • Closing Comments and Vote of Thanks • Our hearty thanks to PANKHUDIFOUNDATION.ORG

  3. DAY 1 • Ice Breaking Session • Day 1 of AIM started with the introduction of the members of various chapters to each other. • Members were divided into groups according to their region of birth viz. North, South, East or West. • Members of each group had to perform some humorous act in a given time. • It was a good opportunity for the members of different chapters to gel with members of other zones too. • The West zone presented first. They sang the song ‘Aika Dajiba’, while Amol danced. • The North zone enacted an incident that happened in AIM 2 with the names of the persons changed, to inject humour. • The South zone enacted a skit. Conceptualized by Sainagakishore, it brought Akbar and Birbal to present day and made them solve problems that exist today. • The East zone presented a play in which Lalu Prasad Yadav attends a class in a Business Management institute. He is bombarded with questions from the media and students to which he gives preposterous answers. Jump To PANKHUDIFOUNDATION.ORG

  4. DAY 1 - Chapter Presentations • Chapter Presentations • Mumbai • Rashi Vidyasagar, the finance representative of Mumbai presented their work that took place over the past one year. • Achievements • A permanent classroom for kids. • Increase in the number of volunteers • Problems • Volunteer crunch at times. • Dependency on foreign volunteers. • Volunteer attrition. • Delhi • Naval Choudhary, the Chapter Representative and Reema Govil, the Finance Representative of Delhi, presented their work in unison. • Achievements • Streamlining activities over the period of time • Increase in the number of volunteers compared to last year. Jump To PANKHUDIFOUNDATION.ORG

  5. DAY 1 - Chapter Presentations • Problems • No permanent classroom. • Lack of support from the village authorities. • Location of the slum, being on the outskirts, is a big setback. • Bangalore • Yatin Sethi presented the activities of the Bangalore chapter. • Achievements • Sustained activities. • Started new activities. • No monetary issues. • Problems • Activities limited to the weekends. Jump To PANKHUDIFOUNDATION.ORG

  6. DAY 1 - Chapter Presentations • Hyderabad • Tanvi Rao and Jyoti Singh, from the Hyderabad chapter presented their work. • Achievements • Expertise in health camps. • Success in donation collection drives. • Sustainability of all activities. • Increase in the number of volunteers. • No financial issues. • Problems • Lack of effective communication. • Irregular schedule of volunteers. • Pune • Amol Nilekar, the outgoing Chapter Representative presented the work of the Pune chapter. • Achievements • Started new activities for HIV positive kids. • Developed new and stronger bonds with other NGOs. • Problems • Volunteer crunch at times. Jump To PANKHUDIFOUNDATION.ORG

  7. DAY 1 - Official Handover • Official Handover • The New reps viz. Chapter, Finance, PR and Content for each chapter were officially crowned. • Pune Chapter • Hyderabad Chapter Jump To PANKHUDIFOUNDATION.ORG

  8. DAY 1 - Official Handover • Delhi Chapter Mumbai and Bangalore teams are yet to hold elections and elect the New Representatives. Jump To PANKHUDIFOUNDATION.ORG

  9. Day 2 • Training session by Ms. Richa Agrawal • ‘~Pankhudi…Looking ahead’ was the theme of discussion. • The discussion started with SWOT analysis. • Every chapter was asked to list down their Strengths, Weaknesses, Opportunities and Threats for a SWOT analysis. • She spoke about the problems ~Pankhudi is facing and might face in the future, and ways to overcome those. • Advised ~Pankhudi to Stream-line its primary goals. • Final outcome of her discussion, “Better do one thing with perfection rather than doing hundred things without efficiency.” • She conducted a team-building exercise, as a part of which 5 teams were formed. • Groups of size 5/6 were formed. • Every group was given the following material • A piece of chart paper • Twelve drinking straws • Adhesive tape • Adhesive • A pair of scissors • A pen • 6 cola cups • Every group was asked to build a bridge, covering a distance of four floor feet with the above material. Jump To PANKHUDIFOUNDATION.ORG

  10. Day 2 - Training session by Ms. Richa Agrawal • Rules of the exercise: • The bridge should be completed within 30 minutes. • The bridge should look “aesthetically pleasing”. • These bridges prepared by all the teams were analyzed. • The bridge that caught the eye of the judges was prepared by the following team: • Surya Adavi • Aditi Kulkarni • Preetam Emani • Jyoti Singh • Sainagakishore Srikantham • Senthu • Richa later elaborated about the importance of working in a team. • She spoke about how many I’s make a WE. • Moral – “People can achieve more in a Team.” • Richa was presented with the ~Pankhudi Memento and a souvenir mug. Jump To PANKHUDIFOUNDATION.ORG

  11. Day 2 - Our Values, Our Philosophy Volunteer Strategy • Our Values, Our Philosophy Volunteer Strategy • All the members of the Parivaar together had a brainstorming session on the following topics • Induction of new volunteers • Activities to be undertaken • Fund raising methodologies • Curbing volunteering attrition • Streamlining the Jump To PANKHUDIFOUNDATION.ORG

  12. Day 3 • Training by Mrs. Antoinette Lopez and Mr. Srijith Nair • Mrs. Antoinette Lopez (Anna) and Mr. Srijith have been working in the social sector for more than a decade, and we were glad they accepted to conduct a session for our volunteers. • The duo had given a presentation about Volunteer management and Fund raising issues. • The session went on as a very informal and high spirited interaction, with the volunteers bombarding them with different queries. • Many asked doubts related to the legal hassles in our activities. • Mr. Nair presented a skeleton plan which helps in going about for any new activity that we take up. • Both of the speakers were so generous that they extended their help for issues regarding any Administrative hassles. • Both Srijith and Anna were presented the ~Pankhudi mementos , the Mugs and ~Pankhudi T-shirts. Jump To PANKHUDIFOUNDATION.ORG

  13. Day 3 - ~Pankhudi Structure Session • ~Pankhudi Structure Session • The session started with the ~Pankhudi theme song being played. • Namita briefed the parivaar regarding the activities of AIM2. • A briefing regarding the cells and the current ~Pankhudi structure was presented. • Structure decided during AIM2 • Strategy Cell • President • Co-Convener • Treasurer • Chapter Reps • Finance Reps • Finance Cell • Finance Head • Finance Reps • Treasurer • Publicity Cell • PR Cell • Design Cell • Web Cell Jump To PANKHUDIFOUNDATION.ORG

  14. Day 3 - ~Pankhudi Structure Session • Srinath explained the responsibilities of the Chapter Representatives and Finance Representatives. • Namita read out the All Cell Meet MOM and briefed everyone about the action plans chalked out during the meet. • Plans about forming New Cells were discussed. It was suggested that a Content cell can help co-ordinate and link the Teaching material and other content within all the chapters. • New ideas regarding the formation of Core Group were tabled. The functions of the Core group were also discussed. • It was commonly agreed upon that Legal advice be sought in the formation of the trustee board. • It was decided that a Core group with 7 members would be formed, each member with a term of 3 years. • The existing core group will decide on the new members. Jump To PANKHUDIFOUNDATION.ORG

  15. Day 3 - PR, Web and Design Cells • PR, Web and Design Cells • PR Cell Presentation • Surya Adavi presented the various activities of the PR cell. • They were grouped as: • Volunteer Management • Newsletter Publication • Donor Coordination • Internship Programs • Inter NGO relations • External Visibility for ~Pankhudi • The floor was made open for discussion and the suggestions and ideas were noted down for further scrutiny. • Web Cell Presentation • Preetam Emani presented the Web cell activities • They were grouped as: • Website Management • New Volunteer Induction Process • Database Management Jump To PANKHUDIFOUNDATION.ORG

  16. Day 3 - PR, Web and Design Cells • Some members had suggested that the dormant members be removed from the Groups, otherwise it would make the Database handling complex. • More number of volunteers had come forward to work on the website, and had assured to get their tech-savvy friends to join this cause. • Virtual volunteering concept was discussed, wherein people who are not able to contribute time for the Ground activities might lend their time to work online. • Design Cell Presentation • Madhukar presented the Design cell ideas • The points were grouped as: • Website Design and Maintenance • Design of Publicity material • Innovative design concepts for Souvenirs and Mementos • Emphasis on the renovation of the website design, and its outlook were highlighted. • Suggestions for using plug-ins for the website were considered a good option, than working on complex code. • Design of ~Pankhudi publicity material such as the Brochures, Posters and other print material would be handled by the Design team. Jump To PANKHUDIFOUNDATION.ORG

  17. Day 3 - Finance Cell Presentation • Finance Cell Presentation • Aditi Kulkarni briefed about the financial status of ~Pankhudi. • The topics were grouped as: • Finance handling for Regular activities • Fund Raising • Effective Implementation of the Funds • Short-term, Mid-term and Long-term goals for finance cell. • It was reiterated that70% of the Donation amount would be with the Chapter, while 30% of it would be transferred to the Central account. • The Resolution Passed in the ACM1 was re-iterated, that Chapters can borrow money from other Chapter without any interest, and would need to pay back the amount in a stipulated time period. Jump To PANKHUDIFOUNDATION.ORG

  18. Day 3 - Streamlining Goals • Streamlining Goals • The Parivaar sat down to debate hard about the primary goal ~Pankhudi should work towards achieving. • Many doubts / queries were raised regarding continuing the current activities happening in different chapters. • Finally after much deliberation and thought, the team decided upon the following goal. • “Imparting primary education to slum children using innovative means.” • It was decided that all the teams are going to lay focus on Primary Education for kids in Slums. • The teams carrying other activities other than primary education will slowly phase out and work towards the Primary aim of ‘Imparting primary education.’ • This primary education will be in tandem with the prescribed syllabus. Jump To PANKHUDIFOUNDATION.ORG

  19. Day 4 • Trip to Nandhi Hills! • The whole of ~Pankhudi Parivaar went for an excursion to Nandi Hills, situated 60 km away from Bangalore. • We started at 3.00 AM in a bus, making the maximum noise the Bangalore city would have ever witnessed at 03 00 hrs in the morning, and reached the place by 5.15 AM. • We witnessed an amazing sunrise from atop the hills and were amazed by the beauty and power of the Sun. • All the volunteers were so excited and amazed with the splendor of the nature around them, that the Camera lens didn’t find a single second to flex themselves. • After the 3 days brain storming sessions, this trip was the closing note of the All India Meet 3. Jump To PANKHUDIFOUNDATION.ORG

  20. Day 4 - Closing Comments and Vote of thanks • Closing Comments and Vote of thanks • The Bangalore had team presented everyone with a memento (a coffee mug). • Yatin Sethi, from the host team expressed his gratitude to all the participants of the AIM3, with a tinge of his regular masti. • Mohana Murali, the Outgoing Chapter Representative of the Host team, thanked everyone for coming down to Bangalore and making AIM a big success. • Shahzad Wakeel, Our Beloved President, expressed his gratitude to everyone and addressed with a few words of encouragement to continue the good work. Jump To PANKHUDIFOUNDATION.ORG

  21. Our hearty thanks to • Hyderabad Chapter • Surya Adavi • Aparna Kappagantu • Jyoti Singh • Ramesh K • Sunil Kumar • Preetam Emani • Madhura Walvekar • Tanvi J • Nishant Agarwal • Karthik D • Mumbai Chapter • Dilkash Wakeel • Bhupali Gursale • Rashi Vidyasagar   • Pune Chapter • Amol Nilekar • Sainagakishore Srikantham • Krunal Desai • Srikanth Iyer • Veni Singh • Central • Shahzad Wakeel • Aditi Kulkarni   • Srinath • Bangalore Chapter • Vivek Rajashekar • Manu Gupta • Mohan Murali • Pallavi K • Magesh S • Madhukar • Sowmya H • Sethuraman • Ramkumar Koppu • Chennai • Divya Sethu • Delhi Chapter • Nitin Sharma • Reema Govil • Naval Chaudhary • Namita Jump To PANKHUDIFOUNDATION.ORG

  22. Thanx PANKHUDIFOUNDATION.ORG

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