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E-Leave Status Update & Afloat Implementation Brief

PSDTO/BUPERS 26. E-Leave Status Update & Afloat Implementation Brief. July 26, 2011 Mr. John Courtney BUPERS 26. Program Metrics e-Leave as of 7-06-11. E-Leave Implementation Status Update. T-1 live 3664 Not Live 336. T-2 live 687 Not Live 283. T-3 live 106 Not Live 31. T-4 live 114

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E-Leave Status Update & Afloat Implementation Brief

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  1. PSDTO/BUPERS 26 E-Leave Status Update&Afloat Implementation Brief July 26, 2011 Mr. John Courtney BUPERS 26

  2. Program Metrics e-Leave as of 7-06-11

  3. E-Leave Implementation Status Update T-1 live 3664 Not Live 336 T-2 live 687 Not Live 283 T-3 live 106 Not Live 31 T-4 live 114 Not Live 35 T-6 live 685 Not Live 80 Shore Total Live 4455 Not Live 447 Afloat Total Live 801 Not Live 318

  4. E-Leave Transaction Status Automatic SB Transactions Passed 491,326 Failed 1,886 Managed SB Transactions Passed 11,179 Failed 610 Total SB Transactions Passed 502,505 Failed 2496

  5. E-Leave Success, PSDT Way Ahead • E-Leave Opportunity • 502,505 SHORE transactions • ~74% of all leave • 99.7% timely • 99.5% accurate • No longer #1 late transaction • ~30% untapped potential • Push AFLOAT Rollout • Service Delivery Way Ahead • E-leave is a self-service application • TYCOM support of e-leave • Less TOPS, Canned reports available • 44+ of 156 ships software ready • Site I schedule for San Diego 1-5 August 2011. (4 Ship participating in e-Leave Afloat Assessment: MCCLUSKY, JOHN PAUL JONES, CARL VINSON & MILIUS) +33,931 +8.5%

  6. E-LEAVE/FIELD COMMON MISTAKES • Reject Error Codes for Period: 3/12/2010 – 7/06/2011 • SBJ - Transaction cannot process. Overlaps with prior STATS-DETRMT Total 1286 Rejects • Reasons mostly found : • Leave submitted twice via e-Leave and regular leave. • Leave period is overlapping – e-Leave not cancelled before detaching old Command, auto checked out by system. • SB03 submitted for the same period as SB01. • SB05 submitted after separation date • Two different commands submitting the same leave period – via DMO and e-Leave. • Process paper (hard copy) leave chits manually sent to PSD and entered in the e-Leave for same period. • Attempting to process/reprocess for failed leave originally process via paper from PSD/CSD. PSD must process corrected or cancellation of old paper requests that was originally process by PSD. • .

  7. E-LEAVE/FIELD COMMON MISTAKES • Reject Error Codes for Period: 3/12/2010 – 7/06/2011 • SDH – Leave Authorization Number (T) / Leave Authorization Number (M) Match Total of 776 Rejects • Reasons mostly found: • Leave period submitted twice under same LCN. E-Leave LCN used to process separation via paper and via e-Leave • SBH – Leave Authorization Number (T) Leave Authorization Number (M) do not match. Total 476 Rejects • Reason mostly found: • Processing a Correction or Cancellation on a Failed Transaction • ZDBMHF – Date Start Leave before DOS LV and LV Stop Date After DOS • Reason mostly found: • Sailor requesting leave that crosses DOS/EAOS by input of 1 leave chit

  8. E-LEAVE/FIELD COMMON MISTAKES • SBJ - Transaction cannot process. Overlaps with Prior Statement of Determination • Reason mostly found: • Process paper (hard copy) leave chits manually sent to PSD and entered in the e-Leave for same period. • Attempting to process/reprocess for failed leave originally process via paper from PSD/CSD. PSD must process corrected or cancellation of old paper requests that was originally process by PSD. • BLJ - SB01 (Start) failed – Member in Tax Exempt Zone. LV type Invalid. • Reason mostly found: • Separation Leave are failing because MMPA reflects the 23 FID is still opened. • NSIPS requested DFAS to research and recycle the SB FID as an interim vice failing the transaction until the 23 FID is closed. (NDAA FY12 may change entitlement laws to stop entitlement on date of departure vice end of the month)

  9. Afloat Implementation Timeline Afloat Software Deployment Begins 02/11 with v1.2.19 15 of 156 Ship Installed Afloat Software Deployment Continues with v1.2.19 ??? of 156 Ship Installed Afloat Software Deployment Continues with v1.2.19 29 of 156 Ship Installed Afloat Software Deployment Continues with v1.2.19 40 of 156 Ship Installed Afloat Software Deployment Continues with v1.2.19 ??? of 156 Ship Installed Afloat Software Deployment Continues with v1.2.19 48 of 156 Ship Installed Afloat Software Deployment Continues with v1.2.19 ??? of 156 Ship Installed Afloat Software Deployment Continues with v1.2.19 ??? of 156 Ship Installed NSIPS Estimated v1.3.X Summary of Change (SOC ) Stakeholder After Action Report Test NSIPS Major v1.3.X next Afloat Software Upgrade Test Complete Daily Test Command Telephone and Matrix Feedback Shipboard Environment Testing N16/NSIPS/BUPERS 26 Usability Fleet Feedback Assessment Training Survey Feedback to PMW-240T Usability Fleet Feedback Assessment Assess Afloat Deployment and Survey Feedback FLEET FORCES, CNAF, CNSF, COMPACFLT, N16, PSD AFLOAT, NPPSC, NSIPS & PMW-240T/NAVAIR Rhumb Lines and Chips Article Site ! Unit Test Training Schedules Site 1 San Diego Unit Test Message Regional Training Messages Joint Message Fleet Forces Email Joint Message NAVADMIN Communications All Stakeholders Joint Message NAVY Times Articles NAVY News Article Training/Setup Support Environment Testing Implementation Training Training Review & Update Training Materials N16/NSIPS/BUPERS 26 CO/SAM/CLA Tool Kits SOP Creation SOP/Tool Kits CNIC/NPPSC/PSD Afloat/NSIPS & BUPERS 26 Jan-Feb 11 Mar– Apr 11 May–Jun 11 Jul–Aug 11 Sep–Oct 11 Nov – Dec 11 Jan – Feb 12 Mar – Apr 12 May–Jun 12

  10. Implementation Status Update • Implementation will be a Phase approach • Communication series of messages • CYBERFORCOM – NSIPS Policy/Procedural Responsibilities Message Released • Joint USFF/CPF Message Afloat Unit Rollout Plan for e-Leave • Additional messages pending will include 2 Joint and 1 NAVADMIN

  11. Implementation Status Update • Afloat Environment Assessment Site 1 (San Diego) commands (USS MCCLUSKY, USS MILIUS, USS JOHN PAUL JONES AND USS CARL VINSON). Site 2 (Norfolk) being considered by USFF and CNSF for possible September site visit. • Training and onsite setup support provided by BUPERS 26 • CLA Tool Kit CD will be provided during site visit

  12. Afloat Designating the CLA and Obtaining System Access • Test Case Matrix provided to CLA during Site 1 visit. Weekly tracking meetings to monitor progress and feedback with Site 1 CLA(s). • Afloat NSIPS Server Commands – Should ensure all Sailors have an NSIPS ESR account established Afloat. • Complete Letters of Designation (LOD) for all assigned CLA. Provide copy to SAM, ADMIN and PSD/CSD Afloat. • Maintain original LOD in Administration office

  13. Afloat Designating the CLA and Obtaining System Access • When directed by Fleet Forces via Naval message complete designation of CLAs by completing NSIPS server electronic SAAR request. • System Access Manager (SAM) grant system access for designated CLA per SAAR and LOD on file. • SAM/ADMIN utilize Excel SAM Tracker spreadsheet available on NKO to manage CLA accounts and assignment of new LCN Alpha Prefix per UIC. (Don’t use current paper LCN prefix)

  14. Contact Information • Mr. John Courtney BUPERS 261 Branch Head, Functional e-Leave Program Manager at email: john.g.courtney@navy.mil or Call 901-874-2231 or DSN 882-2231 • Or contact the NSIPS Helpdesk at: nsipshelpdesk@navy.mil or call • 1-866-589-5991 or DSN 647-5442

  15. e-Leave Questions?...

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