DAC & DA Training

1. DAC & DA Training District Assessment Coordinators & District Assessment Staff Training for SY19-20 Office of Superintendent of Public Instruction Chris Reykdal, State Superintendent

2. WCAP Portal • https://wa.portal.airast.org/ • Choose the Test Coordinator user card. • Choose the Test Coordinator Resources card. • Choose the Modules folder. • Scroll down to the New DA & DC Training section.

3. Educational Data System (EDS) • https://eds.ospi.k12.wa.us/ • Login • Select “My Applications” • Select “Washington Assessment Management System (WAMS)” • Choose “File Downloads” from the top row. • Choose “2020 Administration” from list on left. • #5 Administration Training Resources (Not ADA Compliant) • DC and DA Training Webinar Series

4. Vision: Values: All students prepared for post-secondary pathways, careers, and civic engagement. Mission: Transform K–12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities. Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

5. Division of Assessment & Student Information From Superintendent Reykdal’s priorities (2017):“Assessments are an important tool for measuring a student’s progress and the progress of the system as a whole. We need meaningful assessments, but we should not use them as a tool to hold students back or punish educators. Rather, we should be using statewide assessments to evaluate the education system and create pathways for students to grow in subject areas where they are struggling.”

6. Goals/Objectives • Introduce OSPI staff connected to the assessment programs • Provide a grounding in the assessments within the system • Provide a walk-through of the movement of data through the testing cycle testing cycle • Provide answers to the most immediate, “how do I do [this]?” for the start of the new school year.

7. Format • Topic #1 • Participants add questions to Q&A box ~ 5 minutes • Staff answers questions ~ 5 minutes • Repeat for each topic

8. WCAP Staff Washington Comprehensive Assessment Program

9. WCAP Staff: The faces behind the voices • Management team • Development • Operations • Select Assessments • Student Information • Achievement Data • Special teams

10. Management Mike Middleton Deb Came Katie Weaver Randall Troi Williams Lance Sisco Anton Jackson Christopher Hanczrik

11. Terese Otto Development Serena O’Neill Dawn Cope Anton Jackson Shelley O’Dell Kara Todd Linda Rebitzer Korey Peterson Jacob Parikh Jessica Cole

12. Operations Christopher Hanczrik Susan Seegers Jenna Keller Tony Wilson Kimberly DeRousie

13. Select Assessments Mike Middleton Leslie Huff Alysia Hartsell Toni Wheeler Clarisse Leong Lesley Klenk

14. Student Information Katie Weaver Randall Shelby Johnson Not Pictured: Ashley Colburn Donna Holmquist Shelby Johnson Ruth Sanders Kyla Vetter Adam Villani Justin Ward Kyla Vetter Keleen Crawford Julie Hoff LuoshaDiao Ruth Sanders

15. Achievement Data Lance Sisco Not Pictured: Jeff Whitehill Morgan Sampson

16. Special Team:Early Learning Karma Hugo Amber Havens Ellen Mathews

17. Special Team:Educational Technology Dennis Small

18. The “A” in WCAP Six assessments in the Washington Comprehensive Assessment Program (WCAP)

19. Assessment names • Washington Kindergarten Inventory of Developing Skills (WaKIDS) • English Language Proficiency Assessment for the 21st Century (ELPA21) • WIDA Alternate ACCESS for ELLs (WIDA Alternate ACCESS) • Smarter Balanced Assessment System (Smarter Balanced) • Washington Comprehensive Assessment of Science (WCAS) • Washington Access to Instruction & Measurement (WA-AIM) • National Assessment of Educational Progress (NAEP)

20. Key for next slides: Test name Test LogoTeam Photo • What is Assessed: standards or goal • Grade Level: grade level of tested students • Population: all students or a specific group • When and Type: season, SUMMATIVE and/or something else • Primary Mode: online, paper, other • Vendor: Accommodated test forms: paper-pencil tests for students with the need documented in their IEP or 504 plan.

21. Washington Kindergarten Inventory of Developing Skills • What is inventoried: 6 areas of developing skills • Grade Level: Kindergarten • Population: All students • When: Fall • Mode: Observational • Vendor: GOLD by Teaching Strategies

22. English Language Proficiency Assessment for the 21st Century • What is assessed: English language proficiency • Grade Levels: K–12 • Population: English language learners • SCREENER: Upon enrollment to determine ELD program eligibility • SUMMATIVE: Each winter to monitor progress and determine ELD program exit eligibility • Primary Mode: Online • Vendor: AIR

23. WIDA Alternate ACCESS for ELs • What is assessed: English language proficiency • Grade Levels: K-12 • Population: English language learners with significant cognitive disabilities • SCREENER: ELPA21 is the only Screener • SUMMATIVE: Each winter to monitor progress • Mode: Paper-pencil • Vendor: DRC

24. Smarter Balanced Assessment System • What is assessed: Washington State K-12 Learning Standards in ELA & Math • Grade Levels: 3–8 and 10 • Population: All students • INTERIM: Anytime; to inform instruction. • SUMMATIVE: Each spring; online to monitor progress towards college and career readiness by the end of high school. • Primary Mode: Online • Vendor: AIR

25. Washington Comprehensive Assessment of Science WCAS • What is assessed: Washington State 2013 K-12 Science Learning Standards • Grade Levels: 5, 8, and 11 • Population: All students • SUMMATIVE: Each spring; to monitor success with grade-band learning expectations in Science. • Primary Mode: Online • Vendor: AIR

26. Washington Access to Instruction & Measurement WA-AIM • What is assessed: Washington State K-12 Learning Standards in ELA, Math, & Science • Grade Levels: 3–8 and high school • Population: Students with the most significant cognitive disabilities. • SUMMATIVE: Spring administration with a fall retake opportunity for graduation • Mode: Performance tasks • Vendor: DRC

27. National Assessment of Educational Progress • What is Assessed: Civics, math, reading, science, technology engineering literacy, U.S. history, and writing • Grade Level: grades 4, 8, and 12; or age-based for 9-, 13-, and 17-year olds • Population: A representative sample (state or national) • When: Winter • Primary Mode: Tablet, paper • Vendor: Westat

28. Visit the new OSPI website • www.k12.wa.us • Hover on Student Success in the green bar across the top. • Choose Testing from the list that appears. • Choose State Assessments from the list on the left. • Assessment of Kindergarten Readiness (WaKIDS) • Washington Comprehensive Assessment of Science • Smarter Balanced • Assessment for Students with Cognitive Disabilities (WA-AIM) • English Language Proficiency

29. Data Flow for the Testing Cycle

30. Data: Before testing • Comprehensive Education Data and Research System (CEDARS) • Student records sent from district to state: • Districts send data to CEDARS on a locally-determined cycle beginning as early as August 15 • Districts must submit data at least monthly

31. Data: Before testing • Student records sent from state to vendor • Student records sent to AIRs Test Information Distribution Engine (TIDE) from CEDARS nightly • WAMS directs traffic and handles outlier cases • Assign students to WA-AIM and WIDA Alt-Access • Creating alternate test sites • Sending individual student records to TIDE between CEDARS submissions • WaKIDS is different – districts load students directly

32. Testing Happens • Operations • Development • Select Assessments • Technology • WaKIDS

33. Data: Initial reporting • Students’ scores returned in vendor-managed tools • WaKIDS in Teaching Strategies GOLD • Smarter Balanced, WCAS, and ELPA21 in ORS (AIR) • WA-AIM in eDirect/INSIGHT (DRC) • WIDA Alt-ACCESS in WIDA AMS (DRC)

34. Data: Initial reporting • Vendor managed tools do not have the same aggregation rules as our state and federal accountability metrics business rules • Great for retrieving scores and sharing with students and families • Great for sharing with teachers • Not great for predicting what OSPI will report as official school and district results

35. Data: Accountability reporting • OSPI merges general and alternate assessments with CEDARS enrollment data – “Final Score File” • “Make a list of all enrolled kids and their testing expectations, and start matching data from the assessment to those expectations” • OSPI loads final score file to EDS systems • Washington Query, CAA/CIA, WAMS File Downloads • Target: At least two weeks prior to State Report Card launch each year

36. Data: Accountability reporting • OSPI publishes Washington State Report Card • State law requires spring assessment data be published no later than September 10 each year • Routine, periodic updates with other facts and data

37. 2019 End of Year Reporting • August 22nd – Data became available in EDS, all grades and subjects • CAA/CIA • WA Query • WAMS File Downloads • Report Card Preview in Tableau Secure in EDS also August 22nd • Accountability Data (Lance’s team) working on ‘How to Access’ resources

38. Supporting Documents WCAP Portal, Test Coordinators Resources folder • Assessment Coordinator “Quick Start Guide” • Student Records Management for Assessment and Accountability User Guide

39. Break for questions: Data flow • Use the Q&A box

40. How do I…help teachers look at data from the spring?

41. AIR System User Setup-Returning • Returning Users (with same email address as previous year) • Go to WCAP login screen (New URL: wa.) • Recommend using TIDE for this: wa.tide.airast.org • Click “First Time Login This School Year?” • Follow instructions • If your district changed the email address for everyone

42. AIR System User Setup-New users • DC Roles created by State level users • All other accounts can be created locally • New user will get authentication email • “Must” respond within 15 minutes… • …However, the email contains a link to click to get a new email if you don’t get around to it in the first 15 minutes.

43. Getting Kids into TIDE • CEDARS Go-Live: August 15th • No “Bulk Upload To Tide” • WAMS “Send Student To TIDE” currently available • NEW: “delete student from TIDE” function • Requires student to have SSID, full CEDARS record not required

44. Log in to TIDE • New URL: wa.tide.airast.org • The Test Administrations have been collapsed into one administration for this year: WCAP School Year 2019-2020. • A specific administration only needs to be selected for additional orders.

45. Create Rosters • Directions in TIDE User Guide • Section Managing Rosters (pages 62-66) • Manually create rosters • Bulk upload of rosters (page 66)

46. Online Reporting System • Visit the WCAP Portal page: https://wa.portal.airast.org/ • Click on “Test Coordinators (School & District)” or “Test Administrators (Teachers & TAs)” card • Click on Online Reporting System card • Select Score Reports

47. Online Reporting System: Homepage • Choose which test results: Test drop down • Choose the school year the test was administered in: Administration drop down • Choose a group of students: • Scores for students who were mine at the end of the selected administration • Scores for my current students • Scores for students who were mine when they tested during the selected administration

48. Security • Test Administrators may have inadvertently seen test content and student responses in the normal course of testing. • The questions on the tests, and how students responded to them is not something to discuss. • The security paperwork TAs signed in the spring is still in effect when looking at student scores the following fall.

49. Learning Standards • Teachers should concentrate on the learning standards • Reinforce the assessment is one measure of student learning of the standards • Questions about how scores are derived? • Understanding Smarter Balanced Assessment Scores • Understanding WCAS Score Reports

50. Break for questions: Spring test scores2 • Use the Q&A box