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Table of Contents

Table of Contents. Introduction: Slides 2-5 ACS Committees: Slide 6 General Information: Slides 7-8 Committee on Divisional Activities (DAC): Slides 9-22 Member Communities/Divisional Support: Slides 25-42 Membership Recruitment/Retention: Slides 44-50

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Table of Contents

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  1. Table of Contents • Introduction: Slides 2-5 • ACS Committees: Slide 6 • General Information: Slides 7-8 • Committee on Divisional Activities (DAC): Slides 9-22 • Member Communities/Divisional Support: Slides 25-42 • Membership Recruitment/Retention: Slides 44-50 • Presentations on Demand (PoD): Slides 51-56 • Social Media: Slides 57-73 • International Division Membership: Slides 76-94 American Chemical Society

  2. American Chemical Society Welcome to the ACS Leadership Institute Division Track Mike Morello, Chair, Committee on Divisional Activities

  3. Thanks for Attending Competencies Unconscious Incompetence Conscious Incompetence Conscious Competence Unconscious Competence Networks to Development: Posse and Big Idea American Chemical Society

  4. American Chemical Society Serving Emerging Scientific Communities: Role of ACS Divisions William F. Carroll, Chair, ACS Board of Directors

  5. American Chemical Society DAC and Technical Divisions Mike Morello Chair, Committee on Divisional Activities American Chemical Society

  6. ACS Committees • Joint Board-Council Committees (12) • Society Committees (2) • Board Committees (13) • Council Committees (6) • Divisional Activities* • Economic and Professional Affairs • Local Section Activities • Meetings and Expositions* • Membership Activities • Constitution and Bylaws • What do they do? Much of the tactical governance work of the Society. American Chemical Society

  7. Divisions and ACS • 32 technical divisions • Autonomous 501(c)(3) organizations, each with its own set of bylaws • Division membership optional– approximately 42% of ACS members choose to belong to one or more divisions (2011 data) American Chemical Society

  8. Why do Divisions exist? • Provide division members and others with access to the information and the people they need to succeed professionally. • I want access to my discipline’s technical/professional information • I want to connect and communicate with like-minded chemists. • Provide recognition through awards, grants/scholarships, fellowships, and other means. American Chemical Society

  9. Divisions and DAC • Divisional Activities Committee (DAC) • Chair: Mike Morello, 2014 • Comprised of up to 25 Division and Local Section Councilors (lots of division representation, but we don’t have reps from every division) • Meets at each national meeting American Chemical Society

  10. DAC Charter Bylaw III, 3d(1)(c) • Study and make recommendations concerning Society policy affecting interests of divisions • Assist divisions in coordinating their efforts with Society and Local Section activities • Promote interdivisional cooperation and communication • Cooperate with the Committee on Meetings and Expositions…. • Perform duties incident to the creation of new divisions…… • Acting for the Council….in approving the affiliation of divisions with other technical organizations American Chemical Society

  11. How DAC is Structured to Serve Divisions • Divisional Activities Committee (DAC) • Subcommittees • Annual Reports • Constitution and Bylaws • Divisional Enhancement • Meetings • (Division Status) • Multidisciplinary Program Planning Group (MPPG) American Chemical Society

  12. Annual Reports Subcommittee • Chair: Robert Tilton • Reviews all Division and Secretariat annual reports • All DAC members are part of AR and review reports American Chemical Society

  13. Annual Reports • Written by Division members to record what the Division has accomplished in the past year • Offer highlights of division activities • Give ideas for other divisions to use • Provide data for DAC to present to Council Policy Committee • Serve as historical documents American Chemical Society

  14. Completed Annual Reports • Consists of Administration and Financial Form, as well as event summaries • Submit to DAC Support by February 15 • To be eligible for ChemLuminary Award • Must be received before a division can receive its annual allotment American Chemical Society

  15. Divisional Enhancement Subcommittee • Co-chairs: Paul Rillema and Jeannette Van Emon • Assists divisions with meeting their objectives • Provides financial support • Recognizes excellent division initiatives [through the ChemLuminary Division Awards] • Encourages collaboration among divisions, between divisions and local sections, and/or society committees, and/or external groups American Chemical Society

  16. Divisional Enhancement Subcommittee • Provides financial support • Innovative Projects Fund • 10% of annual division allotment • Proposals and guidelines available on web, due February 1st or July 1st • Recognizes excellent divisional initiatives • Outstanding Division ChemLuminary Award • Must submit annual report, self-nominate by Feb. 15 • Encourages Collaboration • Division/Local Section ChemLuminary award co-sponsored by DAC & Committee on Local Section Activities American Chemical Society

  17. Constitution and Bylaws Subcommittee • Chair: Roger Egolf • Keeps DAC committee apprised of petitions • Recommends an official position for the full DAC committee to consider for distribution to the Committee on Constitution and Bylaws and the Council American Chemical Society

  18. Meetings Subcommittee • Co-chairs: Julianne Smist and Rodney Bennett • Develops policy for division programming at national meetings • Promotes multidisciplinary programming • Deals with meeting related topics • Serves as liaison between DAC and Meetings and Expositions Committee • ACS Presentations on Demand (formerly known as EDMC) American Chemical Society

  19. MPPG • Chair: Lisa Houston • Representatives from all divisions • Responsible for planning society thematic, multidisciplinary programming • Operating for now as DAC subcommittee • Will work with divisions on broader enhancements of national meeting programming American Chemical Society

  20. DAC Activities • Initiated thematic programming concept starting with the 2006 fall national meeting • Worked with M&E, ComSci to create the Multidisciplinary Program Planning Group to oversee continuing thematic programming • Reviewed division allocation formula for Council in Anaheim • Sponsors annual Leaders’ Track at ACS Leadership Institute for division chairs • Provides support to divisions American Chemical Society

  21. Divisional Officers Caucus (DOC) • Current chair: Rodney Bennett • Meets on Tuesday from 4-6p during each national meeting • Gathers past and present Division officers • Unofficial forum for informal discussion of mutual concerns American Chemical Society

  22. How to Interact with DAC? • Meets Sundays from 8-noon at each national meeting; guests welcome except for brief closed sessions, subcommittees meet various times Saturday prior to committee meeting • At annual ACS Leadership Institute • Website: www.acs.org/getinvolved • E-mail: mike.morello@pepsico.com American Chemical Society

  23. American Chemical Society Getting Key Items on Your Radar Screen John Katz, ACS Staff

  24. CEO, COO, Both??? American Chemical Society Does your division have a strategic plan? How does your strategic plan align with the ACS Strategy? Who are the members of your division posse?

  25. ACS Office of Member Communities • Helps division leaders complete their volunteer duties • Provides logistical support to divisions with respect to division dues, officer lists, cosponsorships • Maintains a website that supports division needs especially those of division officers and division volunteers • Administers division dues and allocation payments American Chemical Society

  26. Member Communities • Manages and facilitates division strategic planning sessions • Supports divisions’ efforts in the area of social media • Supports Committee on Divisional Activities (DAC) • Along with Web Strategies and Operations (WSO), administers the ACS Network American Chemical Society

  27. Annual Reports—FORMS FORMS (Forms Online Reporting Management System) is the web-based tool for division annual reporting. Two parts: administration and financial. We investigated shortening the financial form, but all the remaining questions are required per the IRS Events are optional 2013 Reports are due February 15th, 2014. www.acs.org/FORMS American Chemical Society American Chemical Society 27

  28. FORMS Features • Financial Form Excel Template • Financial form can be completed offline and uploaded into FORMS • Return Forms • Chairs can return a submitted Administration or Financial form to the Secretary or Treasurer • Copying Events • Events can be copied to speed up the event creation process • Best Practices Tab American Chemical Society

  29. E-Rosters and Labels • Permission must be granted to access e-rosters • Send a note to division@acs.org to access division roster through your ACS Portal Account • Those accessing the site must be an ACS Member • Roster Information • Primary address and membership category • Personal Information (gender, birth date, degree) • Using your roster • Check for new members, address changes, emeritus, etc. • Communicate with members • Determine demographics for local section & division collaborations American Chemical Society

  30. E-Balloting and Division Dues • E-balloting • Division bylaws must be changed to allow elections conducted via email • Contact Barbara Polansky(b_polansky@acs.org), ACS staff, for information • Division dues • Executive committees set dues for following year at spring meeting American Chemical Society

  31. Sources of Funding • Division Allocations • Semi-Annual Division Dues • Semi-Annual Innovative Project Grants • Thematic Program • Division Initiatives American Chemical Society

  32. Division Allocation Factors Allotment CategoryFraction of AllocationsBase Allotment 12.5%Per Member Allotment 12.5%Innovative Projects Allotment 10%Total Programming Allotment* 65% * Distribution of Programming Allotment Category% of Programming Allotment# attendees at oral sessions† 50%# members at meeting 25%# posters presented 25% † All sponsoring Divisions receive full credit for cooperatively cosponsored sessions American Chemical Society

  33. Division Allocation • Average Allocations in 2013 • Class I: $14K • Class II: $40K • Class III: $75K Division Types • Type I: AGRO, BMGT, CARB, CATL, CELL, CHAL, CHAS, CINF, FLUO, GEOC, HIST, NUCL, PROF, RUBB, SCHB, TOXI • Type II: AGFD, BIOT, COLL, COMP, ENFL • Type III: ANYL, BIOL, CHED, ENVR, I&EC, INOR, MEDI, ORGN, PHYS, PMSE, POLY American Chemical Society

  34. Division Dues • Division Dues • Division dues collected by ACS (Member & Subscriber Services)(except RUBB) • Revenues distributed semi-annually to Divisions • Average Distributions January – June, 2013 • Class I: $4K less than 2000 members • Class II: $11K 2000-3499 members • Class III: $31K 3500 members and larger Division Types • Type I: AGRO, BMGT, CARB, CATL, CELL, CHAL, CHAS, CINF, FLUO, GEOC, HIST, NUCL, PROF, RUBB, SCHB, TOXI • Type II: AGFD, BIOT, COLL, COMP, ENFL • Type III: ANYL, BIOL, CHED, ENVR, I&EC, INOR, MEDI, ORGN, PHYS, PMSE, POLY American Chemical Society

  35. Division Dues • Division Dues • Division dues collected by ACS (Member & Subscriber Services)(except RUBB) • Revenues distributed semi-annually to Divisions • Average Distributions July – December, 2012 (2013 figures are not available) • Class I: $7K • Class II: $15K • Class III: $47K Division Types • Type I: AGRO, BMGT, CARB, CATL, CELL, CHAL, CHAS, CINF, FLUO, GEOC, HIST, NUCL, PROF, RUBB, SCHB, TOXI • Type II: AGFD, BIOT, COLL, COMP, ENFL • Type III: ANYL, BIOL, CHED, ENVR, I&EC, INOR, MEDI, ORGN, PHYS, PMSE, POLY American Chemical Society

  36. Innovative Project Grants • Innovative Project Grants • Innovative Project Grants Pool: 10% total division allocation($140K in 2012) • Grant applications are reviewed at national meetings by the Divisional Enhancement Subcommittee of DAC • San Diego, CA Distribution: $61,000 • AGRO, CELL, CHAS, CHED, COMP, ENFL, PHYS, PMSE, POLY • Philadelphia, PA Distribution: $79,000 • AGFD, AGRO, BMGT, CHAS, HIST, IEC, MEDI, ORGN, PHYS,POLY, PROF, SCHB American Chemical Society

  37. Innovative Project Grants • Innovative Project Grants • Innovative Project Grants Pool: 10% total division allocation($140,050 funding available in 2013) • Grant applications are reviewed at national meetings by the Divisional Enhancement Subcommittee of DAC • New Orleans, LA Distribution: $47,500 • AGFD, ANYL, CHAL, ENFL, ENVR & AGRO, IE, ORGN • Indianapolis, IN Distribution: $87,960 • AGFD, AGRO, ANYL, BMGT, CHAS, CINF, HIST, MEDI, ORGN, PROF, SCHB, TOXI. American Chemical Society

  38. Thematic Program • Thematic Program Participation at each National Meeting • $30K provided by DAC • Administered by ACS • Invited speaker registrations and travel • No honoraria • Documented expenses reimbursed • Division registration site, which permits divisions to invite some speakers at a special daily rate. American Chemical Society

  39. Get Involved, Stay Involved (GISI) • This online resource is where you’ll find tips, tools and news to efficiently execute your volunteer duties. • Online resource for veteran volunteers and new volunteers with essential links of volunteer procedures and resources specifically geared towards Divisions. • Links are organized according to topic areas: Logistics, National Meetings, Engaging Members, Event & Meeting Planning, Leadership Skills, Division Information. • The most time sensitive items and communications are listed to the right in the “What’s Important Now!” area. • www.acs.org/getinvolved American Chemical Society

  40. Online Hosting Solution • Since 2009, ACS has offered an online hosting solution for divisions to create their websites, known as webs.com. • Benefits of the service: • Groups can create a public website using one of three ACS-branded templates • The website structure (Information Architecture) comes pre-populated with preliminary pages and suggestions for content • Content and pages are created/edited with a user-friendly web editor (no need to know HTML) • It is easy to hand over web administration duties from one person to another To date, about ½ of ACS divisions use webs.com contact webhosting@acs.org for more information American Chemical Society

  41. Email Management Service - Pilot • ACS has partnered with Magnet Mail and is exploring the potential benefits of a free, mass email service for local sections and technical divisions. • For more information please contact ems@acs.org. American Chemical Society

  42. Divisional Enhancement Panel Discussion • Rodney Bennett, CHAL • Julianne Smist, CHAS • Deb Fillinich, ACS Staff, Ass’t Director, Marketing American Chemical Society

  43. Recruiting and Retaining ACS Division Members Debbie Fillinich Assistant Director, Membership Marketing American Chemical Society

  44. “Why should I join?” The reasons given by most new ACS members are: • Access to current information in my field • Networking opportunities How does your division provide access to current information and networking opportunities? • Tell prospective members about these products, services, and events • Brief information overview and contact reference American Chemical Society

  45. “Why should I join?” Where can you find prospective members? • Former members (terminated on your division roster) • First year free • Unpaid • Demographic analysis of your current roster, (who are you serving well?): • Employers • Regions • Fields of interest • Students • Social events Contact us for sample emails, telephone scripts, letters… American Chemical Society

  46. “Why should I stay?” People often stay for a different reason than why they joined. • Sense of community • Value • Access to Information • Positive membership experiences • Leadership and/or volunteer opportunities • Benefits and services (personal and varied) American Chemical Society

  47. What can you do? American Chemical Society

  48. Learn from success Divisions: • Annual Reports • Innovative Program Grant Reports Local Sections: • Annual Reports • Innovative Program Grant Reports • Senior Chemist Groups Other ACS Committees (Women Chemists, Younger Chemists) ChemLuminary Award Winners American Chemical Society

  49. Free Division MembershipFor New ACS Members American Chemical Society

  50. Presentations on Demand American Chemical Society

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