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Helen Williams Assistant Librarian, Bibliographic Services

The past is a foreign country: Transforming a bibliographic services team from copy cataloguers to metadata creators. Helen Williams Assistant Librarian, Bibliographic Services. Background. LSE Library Services The Bibliographic Services team Staffing Structure Skills.

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Helen Williams Assistant Librarian, Bibliographic Services

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  1. The past is a foreign country: Transforming a bibliographic services team from copy cataloguers to metadata creators Helen WilliamsAssistant Librarian, Bibliographic Services

  2. Background • LSE • Library Services • The Bibliographic Services team • Staffing • Structure • Skills

  3. IR is an online, open access collection of publications by researchers from a particular institution. • What is LSE RO? • Development • Staffing structure What is LSE RO?

  4. All change for LSE RO workflows Diagram by Neil Stewart

  5. Recommendations • Digital workflows to mirror print workflows • LSE RO work to be done by all Bib Services Library Assistants, instead of dedicated post • Fill current vacancy with revised job description

  6. Detailed planning 1 Existing hours contributed to LSE RO (15) + Existing hours cataloguing gifts & donations (6) = 21 hours to spread across Bib Services

  7. Detailed planning 2 • Shared service between Academic Services & Collections Services • Who does what?

  8. Detailed planning 3 • Telling the team! • Revising generic Bib Services job description • Recruiting someone to the newly revised post

  9. Training • Train the trainers • Introducing IR concept • Practical training

  10. Documentation 1

  11. Documentation 2

  12. Data entry • Web based interface • Dublin core vs AACR2/MARC21 • Punctuation • Name authorities • LCC • JEL codes

  13. Reviewing • Initial checking of every record • Feedback and editing records • Spot checking • Putting records into live repository

  14. Just in case you thought it was all going too well …

  15. Reflections 1 • Change management • Successes • Hindsight is a wonderful thing • Training expertise

  16. Reflections 2 • Multi-skilled or specialists? • Service level agreements and workflows • The REF

  17. Beyond our walls

  18. On-going developments • LSE TO • LSE LRO • Official publications repository • Exam papers repository?

  19. Any questions? Thanks for listening Helen Williams H.K.Williams@lse.ac.uk @HelsKRW

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