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City of Oxnard Homeless Services

City of Oxnard Homeless Services. 2014 Emergency Solutions Grant. 2014 Emergency Solutions Grant. Project Overview Eligible Projects Application Process Application Review Record Keeping Reporting Requirements Important Dates to Remember Q & A. 2014 ESG Project Overview.

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City of Oxnard Homeless Services

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  1. City of OxnardHomeless Services 2014 Emergency Solutions Grant

  2. 2014 Emergency Solutions Grant • Project Overview • Eligible Projects • Application Process • Application Review • Record Keeping • Reporting Requirements • Important Dates to Remember • Q & A

  3. 2014 ESG Project Overview • 2014 HUD funding announcement date • Activities governed by 24 CFR 576 • Client eligibility • Record keeping • Project eligibility • City contracting • Project timelines • Invoicing & reimbursement procedures

  4. 2014 ESG Eligible Projects • Homeless Prevention • Rapid Re-housing • Emergency Shelter • Homeless Management Information System • City of Oxnard process • ESG Administration

  5. 2014 ESG Proposal and Application Process • January 9, 2014: Pre-application sessions. Mandatory workshops for potential applicants. • January 24, 2014 at 12 PM: Due date of the proposal packet. • February 21, 2014 at 12 PM: Due date of the application packet. If the project is approved by the council to receive ESG funding, the entire application packet will be part of the agreement. • March 18, 2014: Public Hearing mandatory attendance for all applicants who have submitted an application packet. • May 6, 2014: Final Public Hearing to adopt the FY 2014-15 Annual Action Plan.

  6. 2014 ESG Proposal Packet • Project Overview and Information • POI as a funding application form • POI as an IDIS activity data form • POI as a documentation of the environmental review • Proposal Narrative • Itemized Budget

  7. 2014 ESG Application Process • Mandatory pre-application • Eligible projects to Mayor and City Council • Approved projects to complete application • Applications reviewed by Committee • Commission on Homelessness recommendations • City Council final approval • Contracts issued

  8. 2014 ESG Review Process • Review Committee make up • Scoring process • Capacity • Prior grant/project status • New applicants/projects • Commission on Homelessness recommendations • Speak on project support or grievance • City Council • Speak on project support or grievance

  9. 2014 ESG Record Keeping • Submission of Invoices • Required vs. Recommended documentation • Use of regional HMIS • Quarterly/Annual reporting • Staff time sheets • Program records kept for 5 years • Project monitoring

  10. 2014 ESG Reporting Requirements • Mandatory use of HMIS • Mandatory quarterly reports • Due Oct. 15, Jan. 15, April 15. • Must be accompanied by signed HMIS report • Mandatory Annual Report • Due July 30 • Must be accompanied by signed HMIS report

  11. FY 2014-2015 ANNUAL ACTION PLAN SCHEDULE Important Dates: • December 10, 2013: FY 2014-15 Needs Assessment public hearing • March 18, 2014: Second Public Hearing related to priorities and uses of funds. Mandatory attendance for agencies who have submitted funding applications • May 6, 2014: 3rd public hearing related to proposed projects to be funded for FY 2014-15 Annual Action Plan • May 15, 2014: Submission of FY 2014-15 Annual Action Plan to HUD

  12. QUESTIONS & ANSWERS

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