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The Match, ERAS/Residency Applications, and Transitions

The Match, ERAS/Residency Applications, and Transitions. Class of 2020 workshop May 29, 2019 Dr. Hilit F. Mechaber Associate Dean for Student Services. Today’s Goals. Making the Transition Timeline Review ERAS and Application Specifics. YOU CAN DO THIS!!!!.

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The Match, ERAS/Residency Applications, and Transitions

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  1. The Match, ERAS/Residency Applications, and Transitions Class of 2020 workshop May 29, 2019 Dr. Hilit F. Mechaber Associate Dean for Student Services

  2. Today’s Goals • Making the Transition • Timeline Review • ERAS and Application Specifics

  3. YOU CAN DO THIS!!!! • Take the process ONE STEP AT A TIME….

  4. 94.3% match into PGY1 http://www.nrmp.org/wp-content/uploads/2018/04/Main-Match-Result-and-Data-2018.pdf

  5. PRIOR TOPICS • The 5-Step Race • Types of Positions • The “Match” • Couples • Data Review • MSPE Guidelines • Resources

  6. Timelines and Deadlines

  7. Timeline • NOW • Specialty choice • Determine what type of Match is involved • Start creating lists of programs • Externships • Request Letters of Recommendation • Connect with Specialty Faculty Mentors

  8. Timeline • NOW • Utilize Resources • Careers in Medicine www.aamc.org/cim • Strolling through the Match • Roadmap to Residency • FREIDA, ERAS, NRMP, USMLE • Office of Professional Development and Career Guidance

  9. Timeline • May - June • Work on application materials • Curriculum vitae • Personal statement • Prepare for Standardized Video Interview EMED Applicants

  10. Timeline • May - August • Meet with Advising Deans • Con’t to request letters of recommendation • Schedule/modify externships • Review Junior Clerkship evaluations! • Register with NRMP, ERAS and/or other matching programs/EARLY match deadlines • Deadline for SVI completion: July 15 • Register for USMLE Step 2 CS, CK

  11. Timeline • September - December • Complete applications (SEPT 15) and all support materials • Confirm receipt of letters of recommendation (ideally Oct 1) • MSPE released to all programs: October 1 • Schedule and start interviewing • Complete early match rank order lists

  12. Timeline • January - February • Submit rank order list to NRMP (Main Match) • Finish interviews • Early and Military Match results released • March • Match results released • SOAP • Match Day Celebration!

  13. IMPORTANT • Participants in the Early Match should also register for the Main Match. • Some early match specialties require a PGY-1 preliminary year • Main Match can serve as an effective backup strategy

  14. Application Process

  15. Presenting Yourself • Your Photograph • Personal Statement • Interview • Externships • SOCIAL MEDIA PROFILE

  16. Photographs • Convey your professionalism/professional appearance • If you have concerns: discuss with Advising Dean • Biomed/Library- $25 ERAS photo/$25 Grad Photo • TAKE BOTH AT SAME TIME!!! • Please don’t NO SHOW for your appointments

  17. TRY AGAIN!

  18. Photograph Instructions • ONLINE…. • http://mededu.miami.edu/contact-us/professional-development-and-career-guidance/prepare-for-residency

  19. How others present YOU • Letters of Recommendation • Medical Student Performance Evaluation (MSPE) aka “Dean’s Letter”

  20. Letters of Recommendation • BEST: Docs you have worked with CLINICALLY • Level of involvement in clinical care more important than length of time • University faculty preferred • No personal letters from family friends • Ask now! • ASK while on Externships

  21. https://www.aamc.org/download/473238/data/myerasresidencyuserguide.pdfhttps://www.aamc.org/download/473238/data/myerasresidencyuserguide.pdf

  22. Letters of Recommendation (LoR) Portal https://www.aamc.org/download/286098/data/lorp_ug.pdf

  23. LoR Direct Uploads • You will create LoR Entries; 4 letters per program • Same writer can write for different specialties – you will designate • Specialty designation of letter is NOT visible to programs • Can designate PD or Chair if applicable • You will CONFIRM for UPLOAD • Once CONFIRMED, you will generate Letter Request Form • Once you confirm a writer you cannot change it, but you do NOT have to assign that letter • NOTE: students on LOA can still request letters through ERAS 2021 – will get a new LIMITED USE token for the following year

  24. MSPE • PERFORMANCE evaluation, NOT a letter of recommendation • Includes: • Summary of PreClinical and Clinical Grades, academic strengths and any difficulties • Professionalism • Noteworthy Characteristics about YOU

  25. Noteworthy Characteristics

  26. MSPE Summary • Discuss specifics with your Advising Dean • Want to highlight your strengths • Need to be aware of your weaknesses: use MOCK INTERVIEW to prepare to discuss any difficulty • Overall descriptor based on performance not personal opinions • You will read your MSPE

  27. Personal Statement • Why you chose your specialty? • Why YOU? • Explain your commitment to that specialty • Goals for your future

  28. P Statement DO’s • Start EARLY! • Determine which skills/traits you posses that selection committees are seeking • Identify your marketable attributes • Identify attributes to emphasize in your personal statement • Outline your statement paragraph by paragraph (5 or 6), one page • Write a topic sentence for each paragraph • Write the first draft: • Use forceful, active, varied, and understandable sentences

  29. P Statement DO’s • Get feedback! • Attempt to keep this to ONE page, proper grammar • ERROR-FREE: Proof and proof again for grammar, spelling, and typos. • Stand out from the crowd!! • Include information not found anywhere else on your application • Elaborate on personal issues: life-changing experiences, goals, expectations • Communicate your uniqueness to the reader

  30. P Statement DON’Ts • Don’t write about why you want to be a DOCTOR • Don’t tell the specialist why s/he should become that type of doctor – remember this is about YOU, not the SPECIALTIY • Don’t describe why you did NOT choose OTHER professions • Avoid overused clichés

  31. P Statement DON’Ts • Don’t exaggerate words and phrases (always, for as long as I can remember) • Don’t make your statement a prose version of your CV • Don’t sound too idealistic, lest it be mistaken for you seeming too naïve • Don’t sound too rigid in listing extremely specific career plans • Don’t criticize other professions or physicians

  32. P Statement DON’Ts • We do NOT RECOMMEND paying for a service to WRITE this for you! • DO NOT waste your money • Work on this early • Advising Deans and others can and should review it

  33. May be time limited in the summer months • CALL 305-284-2956 to schedule DO NOT SCHEDULE ONLINE • Prior student use = good feedback • https://english.as.miami.edu/writing-center/index.html

  34. Interview • Do your homework • Learn about programs • READ everything you can • Prepare for questions • MOCK INTERVIEWS; HIGHLY recommended, sign up in Dr. H Mechaber’s office • Future workshop • NOTE: SOME OTHER SPECIALTIES MAY REQUIRE ONLINE VIDEO INTERVIEWS • EMED – SVI; ORTHO; SOME OB/GYN Programs, perhaps others

  35. INTERVIEW OFFERS (and chaos) • Accept the challenge • Plan to the best of your ability • Schedules will change • Work with your clerkship directors and COMMUNICATE • Review frequently with your deans and advisors • ADVOCATE for yourself

  36. https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/applying-residencies-eras/https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/applying-residencies-eras/ /

  37. Components of ERAS • MyERAS is the website where applicants complete their MyERAS Application, select programs to apply to, and assign documents to be received by programs. • DWS is the software used by the Designated Dean's Office. From this software, medical school staff create the ERAS electronic token that applicants use to access MyERAS. They also use this system to scan and attach supporting documents to the application, such as medical school transcripts and the MSPE.These documents are then transmitted to the ERAS PostOffice.

  38. Components of ERAS • PDWS is the ERAS software used by program staff to receive, sort, review, evaluate, and rank applications. • LoRP a tool that enables LoR Authors and administrative users to upload letters directly to ERAS. • ERAS PostOffice is the central bank of computers that transfer the application materials from applicants and their designated dean's office to residency programs.

  39. How ERAS Works • Applicants receive an electronic token from their Designated Dean's Office (Marta Bergez) and use it to register with MyERAS – June 6 goes live • Applicants complete their MyERAS application, select programs, assign supporting documents, and transmit their application to programs. • Schools receive notification of the completed application, and start transmitting supporting documents: transcripts, MSPE. • Examining boards receive and process requests for score reports. • Programs contact the ERAS PostOffice on a regular basis to download application materials.

  40. Application Process Guideline • Research/Contact programs of interest to find out their requirements and deadlines • Once you receive token, you can Register on MyERAS or your current access will EXPAND • Create your Profile and MyERAS Application • You will upload docs, school will upload, letters will be uploaded by writers • Register for your Match SEPARATELY

  41. Fees • Number of programs per specialty • Base Fee 1-10 Programs $99 • Applications 11-20 $14 each • Applications 21-30 $18 each • Applications >30 $26 each • USMLE Transcript one time fee $80, flat rate

  42. Nonpayment • If payment is not received in a timely manner, ERAS may withdraw your application from each program to which you applied. • If your account remains unpaid prior to SOAP, you will be locked out of the ERAS system and denied access to the system to apply to programs during the SOAP period.

  43. USE THIS!

  44. Components of a MyERAS Application • MyERAS application (1) – YOU • Personal statement (1) – YOU • Photograph (1) – YOU • Letters of Recommendation (4) – LETTER WRITERS UPLOAD, YOU Ask and CONFIRM them • Exam transcript (1)USMLE – You request from NBME • Medical School Transcript (1) – SCHOOL to ALL • Medical Student Performance Evaluation (MSPE) (1) –SCHOOL to ALL

  45. The MyERAS Application • Experiences • Use your best judgment and ASK • Don’t need a REASON for LEAVING if it’s self explanatory • Order does not matter: ERAS sorts Chronologically • CV option will be available for viewing but same as experiences

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