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CCR Volunteer Council

CCR Volunteer Council. A Quick Overview of Mission, Intent, and Key Provisions. Mission. Provide a voice for volunteers Provide a forum for volunteers to volunteer in a non-mediation capacity Support CCR Ultimately, make CCR’s volunteer pool more cohesive by increasing engagement.

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CCR Volunteer Council

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  1. CCR Volunteer Council A Quick Overview of Mission, Intent, and Key Provisions

  2. Mission • Provide a voice for volunteers • Provide a forum for volunteers to volunteer in a non-mediation capacity • Support CCR • Ultimately, make CCR’s volunteer pool more cohesive by increasing engagement

  3. Council Membership • 13 elected members, 14 total • Volunteer Director serves “ex officio” (as part of that position) and does not vote • Two should be “newly certified” – meaning that they have completed their certification since the last election. (But if none run, the slot can be filled by others) • Terms are two years, six will have one-year terms to start

  4. Committees • There are standing, ad hoc, and subcommittees • Standing committees are created by the Articles, and can be created by the Council • Ad hoc can be created by the Council to help with “specific objectives” • Subcommittees are established by standing committees to complete specific aspects of the standing committee’s work.

  5. Examples • Standing committee: Volunteer Community • Subcommittee: Appreciation party subcommittee • Ad hoc: Babysitting committee established by Council in response to request from volunteer to assess whether CCR can provide babysitting for volunteers’ children during mediations • Note: Ad hoc committees are the answer when there does not appear to be an appropriate standing committee to send something to, and when it looks like the issue is short-term.

  6. Standing Committees • On the following topics: • Quality and Standards • Training and Continuing Education • Volunteer Community • Intent to give them the primary responsibility for developing AND implementing plans to achieve objectives in these areas. • Objectives are set by the Council – in partnership with staff and guided by CCR strategies and goals

  7. Committee Membership • Each committee has a chair • In the first year, standing committee has to be chaired by member of Council • ANY volunteer can chair or be a member of ad hoc and/or sub-committees • Chairs are self-nominated or nominated by the Council chair and approved by majority vote of Council • ALL volunteers can serve as members of ANY committee (standing, ad hoc, sub)

  8. Elections • Intent: to provide a means for volunteers to elect people to the Council in a friendly and approachable way. • Intent: to provide a means for volunteers to meet and get to know one another. • Intent: to provide for staggered terms to assist in consistency.

  9. Elections • Occur in April/May • CCR staff directors name who will be part of elections committee. • Elections committee consists of 5 people who will not be eligible to run for Council • Six of the 13 Council members will serve a one-year term. Up to Council how to decide on who serves shorter term.

  10. Officers • Elected in June • All Council members eligible (self-nominate, nominated) • Positions: • Chair • Vice Chair • Secretary

  11. Council Chair • Liaise with Executive Director and Board • Ex Officio member of Board • Oversee communications and activities • Facilitate meetings and prepare agendas • Nominate Committee Chairs

  12. Council Vice-Chair • Liaise with Volunteer Director • Will develop and lead strategy to build a culture of volunteer commitment • In other words, the Vice-Chair spearheads initiatives to make the volunteers more cohesive. How that’s done is up to the individual. Some could implement that by acting as a social chair; others may develop a database project. Possibilities are endless. • Assume all Chair responsibilities when Chair unable

  13. Secretary • Distributes agenda • Records and distributes minutes • Other administrative duties may be assigned • Council parliamentarian

  14. Council Member Termination • Three absences + majority vote (OR) • 75% vote to terminate for cause • Vote to terminate must be included in agenda • Can be appealed to CCR Executive Director • Council Chair may select replacement

  15. Our Hope? • That the Council will give volunteers a voice • That the Council will give volunteers a place • That the Council will focus volunteers’ goals • Created by volunteers, for volunteers… and further developed by volunteers

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