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Updates to New Grantees

Stay informed on the latest updates and welcome information for new grantees in the 21st Century Program. Learn about professional development opportunities, implementation review, program performance objectives, financial requirements, and more. Join regional brown bag meetings and access helpful resources to enhance your program. Understand the role and expectations of the Ohio Department of Education. Get motivated and participate in mandatory trainings to ensure your program's success. Explore key aspects such as literacy, program performance objectives, curriculum requirements, collaboration, and documentation review for first-year implementation. Utilize available resources, engage in peer networking, and meet program goals effectively.

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Updates to New Grantees

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  1. Updates to New Grantees September 2016

  2. Welcome and Overview

  3. Participants Will Be Able To: • Understand 21st Century Programming • Understand Professional Development Opportunities • Understand First Year Implementation Review • Understand High Quality Program Performance Objectives and Implementation • Understand Financial and Data requirements • Explore Additional Resources

  4. Role of ODE and Expectations 21st Century Staff Technical Assistance Regions

  5. Regional Brown Bag Meetings Mandatory for all new grantees Informal Peer Networking Program Enhancements

  6. Regional Brown Bag Facilitators • Northwest – Annette Rosebrock & Jill Proudfoot • Northeast – Cathy Heck • Central – Kathy McWatters • Southwest – Simon Bradley • Southeast – Fannie Metcalf & Sarah Wright

  7. Regional Map

  8. Motivation https://www.youtube.com/watch?v=RwlhUcSGqgs

  9. Pretest Please take out your phones and go to https://kahoot.it/#/ Enter game-pin (see front board)

  10. Program RequirementsOverview 21st Century emphasis is on: Improved reading, mathematics Positive youth development Parent and family engagement

  11. Program Calendar Program must begin before Oct. 17, 2016 First year implementation documentation due in Compliance System by Dec. 19, 2016 Program may not end before April 14, 2017

  12. Licensing

  13. Ohio Department of Education Licensing Contacts Marlene Fields 614-644-2604 Diana Saunders 614-644-2603

  14. Ohio Department of Job and Family Services Help Desk 877-302-2347, Option 4

  15. Child Nutrition Programs

  16. Nutrition Contacts Call: 1-800-808-MEAL (6325) Website: www.education.ohio.gov Search keywords: Food and Nutrition Click: How To Become A School Meals Program Sponsor

  17. Mandatory Trainings Orientation ALL Regional Brown Bags Annual Summit

  18. Know Your Grant

  19. Reflection What are some possible challenges that you have or may encounter in the first year of your program? Discuss with your table.

  20. Literacy and Expanded Learning

  21. Program Performance Objectives • A high quality PPO provides the framework for program planning and implementation. • Should be S.M.A.R.T. • Determines the success and/or the need to modify your approach.

  22. Program Performance Objectives Reading Math Positive Youth Development Family Engagement

  23. What High Quality PPO Shows • Program goals: What does the program strive to accomplish? • Best Practices/ Standard Based Research: What does research tell us about the strategies and activities we need to implement to accomplish the goal? • Program Strategies: How the goal is going to be accomplished? (Action Step)

  24. What a High Quality PPO Shows Data sources and performance measures: What will be used to prove the goals were met? Outcomes: What positive results will occur?

  25. Where Will You Find The PPO Goals Strategies Action Steps Data/Outcomes

  26. Think-Pair-Share What are some road blocks to achieving your Program Performance Objectives (PPOs)? How can you address these road blocks?

  27. Curriculum All curriculum used must be scientifically based research. (SBR) If program wants to change SBR, a note must be made in the CCIP history log and then approved by consultant prior to change. http://ies.ed.gov/ncee/wwc/

  28. Collaborate A requirement of 21st CCLC is collaboration with students, parents, community partners, and outside resources. Make sure that you document these collaborations through meeting agendas, minutes, surveys, or notes.

  29. First Year Implementation Documentation Review Keep everything from day one Appropriate evidence Document, document, document

  30. First Year Implementation Provide proof that programming described in application is being offered. Organizational Description Mandatory Training Provide proof of programming dates

  31. First Year Implementation Provide proof of programming hours Fiscal Desk Review Nonpublic Consultation (providing proof that services were offered to all eligible students Path B or C specific information

  32. First Year Implementation

  33. First Year Implementation

  34. CAPA Visit during the second year Desk and Onsite review 7 categories for review plus onsite review

  35. CAPA

  36. Program Administration • Organizational structure • Recruitment of students • Minimum hours • SBR • PYD activities • Parent/Family engagement activities • Attendance policy • Equitable Services provision met

  37. Program Management • Child Care License or exemption • Policies for student participation • Linkages between day school and after school • Parent input • Staff/partner meetings held showing collaboration • Transportation policy

  38. Staffing and Professional Development • Hiring policies and practices • Certified teacher oversees lesson planning • Staff training and professional development • Staff Evaluation • Staff retention • Attend all mandatory trainings

  39. Programming • Evidence of student voice in programming • Differentiation • Positive Youth Development activities • Exposes students to their community

  40. Sustainability • Documentation of partnership • Show additional partners to expand services • Show linkages to community resources to help families • Show evidence of sustainability plan and progress made on plan

  41. Evaluation • Evaluation will be discussed in detail tomorrow. • Program shows an evaluation process • Comprehensive evaluation completed • Progress on PPOs must be documented • Outcomes shared with program stakeholders

  42. Fiscal Component • Where do I find my grant award, budget & budget revisions? • Where do I find the Final Expenditure Report? • What is my organization’s Physical Inventory Policy? • How do I track year end expenditures for FUND 599, USAS coding, and reporting requirements.

  43. Onsite • New this year for onsite visits…

  44. Onsite • Center open published hours • Provides snack • SBR used and lesson plans followed • Student engagement • Variation of activities • Inventory matches list provided • Mechanism to track attendance • Staff has background checks or proper documentation.

  45. WOW! How about… • On one sticky note on your table please write Wow! Something I learned that was important to me was……… • On a second sticky note write a question or idea you may have regarding first year reviews or CAPAs. Please place on poster at front of room.

  46. First Year Implementation/ CAPA Desk Review Technical Assistance Corrective Action Plan

  47. Compliance Trainings Please plan to attend one. • October 6, Southeast Region, Muskingum County Library • October 13, Northeast Region, Lorain Community College • October 20, Northwest Region, Owens Community College • October 27, Southwest Region, YMCA of Greater Cincinnati • November 3, Central Region, State Library of Ohio

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