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3 Ws of the UNS Workgroup

U niform D ocument N umbering 1 st Presentation PRIA Winter Symposium March 2, 2011. 3 Ws of the UNS Workgroup. What are the 3 Ws? . Why we created the workgroup What we have done so far RJID (recording jurisdiction identification) Document numbering standard GIS and Tax

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3 Ws of the UNS Workgroup

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  1. Uniform Document Numbering 1st Presentation PRIA Winter Symposium March 2, 2011 3 Ws of the UNS Workgroup

  2. What are the 3 Ws? • Why we created the workgroup • What we have done so far • RJID (recording jurisdiction identification) • Document numbering standard • GIS and Tax • Where we are going (our vision)

  3. History Need for a centralized table for each recording jurisdiction Standardization of document numbering systems Enhancements such as GIS or Tax

  4. What have we done so far? Creating 1st draft of whitepaper Created table of all recording jurisdictions across the county Possible layout for a uniform document numbering system GIS

  5. Where are we going? Vision Recording jurisdiction identification What are they? Why do they matter? Document numbering GIS / Tax

  6. Recording Jurisdiction Identification Usage Title Search LOS/ Servicing Recording Jurisdiction

  7. What’s a RJID look like? • 2 letters for the state • 3 digits for the individual jurisdiction • Example: MN035, FL067, TX142

  8. Existing Solutions for RJID? • FIPS Codes are not sufficient • Recording at township level not covered • Some counties have multiple offices • MISMO Tax Entity Identifier being analyzed • 27,495 entities in this list

  9. Geo-based parcel numbering • GIS community looking at standardized parcel numbering • ECCMA exploring a global “serial number” • Existing recommendations built on • State assigned numbers for counties & municipalities • Surveying section, town & range numbers

  10. Document Number Proposal • Lead with RJID • Add calendar year • Add sequential number of 7 digits; show the leading zeros • Example: MN045-2011-00000456

  11. What are the issues? • Already have multiple numbering systems in place in my jurisdiction • How many character spaces do we need anyway? • Why do we need this? • The sacred jewels = the recording number

  12. More Issues to Consider • Document number = part of the torrens system certificate; changing numbers could impact the past certificates • How do you transition from what we’ve been using? • Go forward only? Go back?

  13. Join the workgroup! Tell Jeff Carlson, Kay Wrucke or Stevie Hughes Kendrick that you want to play in order to have a say! The Conversation Begins

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