Who does what and when?

1. Who does what and when? Mary Rowlatt MDR Partners

2. EDLocal – How are we going to do this?

3. Get all our stuff into Europeana?

4. You might be feeling a little lost

5. confused, or even a bit worried ..

6. But don’t worry Because we have, what every good project needs ….

7. a cunning plan!

8. Project structure & phases • 2 x operation of the project • Project management & co-ordination (WP1) • Evaluation & progress monitoring (WP6) • 1 x publicity & operating/business model • Dissemination and awareness raising (WP5) • 1 x preparatory • Metadata survey & content analysis (WP1) • 2 x doing stuff with content • Content harvesting & aggregation (WP3) • Implementing Europeana standards & tools (WP4)

11. Doing stuff: planning & analysis EDL, MDR to plan work to set up repositories in each country WP2 Task 2.1 Sep – Oct 08 EDL, MDR to assess suitable approaches to aggregation in each country WP2 Task 2.2 Sept 08 – May 09 CT to plan + instigate survey of metadata schema / vocabularies WP2 Task 1.1 Jul – Sept 08 CT to form working group >6 content partners for thematic analysis of content WP2 Task 3.1 Nov 08 – Mar 09 Working group to use + add to content list in proposal to prioritise themes or topics where content needed WP2 Task 3.2 Nov 08 – May 09 Content partners to complete WP2 Task 1.2 Oct 08 – Jan 09 CT to lead on analysis + recommendations on metadata + terminology WP2 Task 1.3 Feb 09 KO PMB PMG Programme Conference Nov Tech Workshop WP4 Jan Training Feb, Apr, Jun PMB, PMG, TR, Concertation May M2 M3 D21. D2.2 D2.3 D2.4 May M1 Nov ||Jun 08 Jan 09 May 09 ||

12. Doing stuff: training & support Asplan, EEA,MDR to provide set of 4 multi-regional training workshops (harvesting, repositories, metadata mapping etc) WP4 Tasks 3.1 Feb 09 – Aug 09 Asplan, EEA,MDR to provide set of 4 multi-regional training workshops(refresher, vocabularies, SKOS, Europeana developments etc) WP4 Tasks 3.2 Jan 10 – May 10 Content partners + Asplan, EEA draw up local implementation plans WP4 Task 4.1 Jan 09 – Jan 10 Asplan, EEA make up to 10 problem solving visits WP4 Task 2.4 Jun 09 – Nov 10 Asplan, EEA produce online technical support + helpdesk WP4 Task 2.2, 2.3 Jan 09 – May 09 -> || Jan 09 Nov 10 ||

13. Doing stuff: set-up repositories EDL, Asplan, EEA Knowledge transfer workshop + regular EDL technical info updates start WP4 Tasks 1.1, 1.2 Jan 09 Content partners to plan & install repositories. MDR maintain registry Jan 10 onwards WP3 Task 2.3, 2.4 Mar 09 – Jan 10 Asplan, EEA provide guidance on selection repository software & tools WP3 Task 2.1 Nov 08 – Feb 09 Asplan, EEA review tools for repository installation & metadata conversion WP4 Task 2.1 Jan 09 – Feb 09 EDL to carry out interoperability tests on each repository or aggregation. Asplan, EEA to analyse results and report back to EDL on action needed WP4 Task 4.5 Nov 10 - Jan 11 ||Nov 08 Jan 09 Jan 11 ||

14. Doing stuff: harvesting + metadata Content providers + Asplan, EEA, EDL to prepare local vocabularies for SKOS magic WP4 Task 4.4 Jan 10 – Oct 10 Selected content partners test the Europeana ingestion tool + roll out to partners WP3 Task 2.2 Nov 08 – Mar 09 Content partners to map their metadata schemas to Europeana schema + import converted metadata to their repository using Europeana tools WP4 Task 4.2, 4.3 Sept 09 – Nov 10 EDL implement initial test environment WP3 Task 1.1 May 09 EDL + 3 content partners with existing repositories will test harvesting of metadata WP3 Task 1.2 June 09 – Nov 09 ||Nov 08 Jan 09 Nov 10 ||

15. Doing stuff: EDL to Europeana CT, Asplan, EEA + EDL to test Europeana interface + tools identified for the project WP3 Task 3.2 Sept 10 – Jan 11 EDL to implement services in test environment to enable end-users to access EDLocal content WP3 Task 3.1 June 09 – Dec 09 EDL to modify Europeana services following testing WP3 Task 3.2 Feb 11 – Mar 11 EDL to produce and test with content providers technical guidance for contribution of content to Europeana WP3 Task 2.6 Aug 09 - Dec 09 CT, Asplan, EEA + EDL to identify, adapt & document best practice in usability testing WP3 Task 3.2 Nov 09- Mar 10 EDL to test + migrate EDLocal content to Europeana WP3 Task 4.1 Feb 11 – Mar 11 || Jun 09 Mar 11 ||

16. Publicity and developing operation/business model: WP5 • Content partners + MDR to organise National Meetings (1 each country) between May 10 and April 11 • MDR to collate and synthesise the outcomes of these meetings to asses the situation and identify any barriers to continued expansion of content providers to Europeana by May 11 • MDR to maintain a register of content providers and aggregators who want to join Europeana and assist EDL in prioritising and managing applications • EDLocal website and newsletter to advocate further digitisation and point to best practice • MDR to monitor best practice and produce guidance by April 10 in time for 1st National Meeting

17. Publicity and developing operation/business model: WP5 • MDR to set up EDLocal website, news, distribution facilities and content management system by Jul 08 • MDR to lead development of very wide stakeholder database (1000 people by Jul 08, 5000+ by May 11) • MDR to produce EDLocal Newsletter 3 times a year • MDR to lead discussions with EDL Foundation to establish easy procedures for new content providers to join • EDL consortium to agree ongoing basis for participation in Europeana governance procedures • Content partners + MDR to agree framework and processes for aggregation in their country

18. Evaluation & progress monitoring(Operation of the project: WP6) • ABM to convene and lead a Performance Monitoring Working Group (Sogn og Fjordane, MDR, EDL, technical partner, 3+ content partners). Sept 09 – • Working group to design a schema of targets and measurement mechanisms by Oct 09. • Working Group to establish procedures for monitoring number of content items harvested from EDLocal sources – to assist in meeting our targets • MDR to monitor and report on overall progress and initiate remedial actions as required • ABM, MDR to design and conduct impact survey of 50%+ of content providers/aggregators (Dec 10 – Mar 11)

19. Project management(Operation of the project: WP1) • MDR + Sogn og Fjordane • Set up communication + distribution channels • Organise regular Project Management Board Meetings • Organise kick-off and mid-term meetings • Provide periodic management and progress reports to the Commission • Manage the budget, submit cost claims, pay partners • Compile final public report • Quality assure deliverables • Monitor and chase to keep to deadlines

20. Next 6 months: content partners • CT to plan + instigate survey of metadata schema / vocabularies Jul – Sept 08 • Content partners to complete, Oct 08 – Jan 09 • CT to lead on analysis + recommendations on metadata + terminology. Feb 09 • EDL, MDR to plan work to set up repositories in each country Sept – Oct 08 • EDL, MDR to assess suitable approaches to aggregation in each country. Sept 08 – May 09 • CT to form working group >6 content partners for thematic analysis of content Nov 08 – Mar 09 • Working group to use + add to content list in proposal to prioritise themes or topics where content needed. Nov 08 – May 09 • Selected content partners test the Europeana ingestion tool + roll out to partners. Nov 08 – Mar 09 • Asplan, EEA,MDR to provide set of 4 multi-regional training workshops (harvesting, repositories, metadata mapping etc). Feb 09 – Aug 09 • Content partners + Asplan, EEA draw up local implementation plans. Jan 09 – Jan 10

21. Thank you! Mary Rowlatt, MDR Partners mary.rowlatt@mdrpartners.com