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S PONSORED P ROJECTS I NFORMATION N ETWORK

Welcome January 2010. S PONSORED P ROJECTS I NFORMATION N ETWORK. SPIN. SPIN Meeting Agenda . E-Verify Patrick McCormick, Manager, Healthcare Human Resources (HR) Service Center Rob Davis, HR Systems & Processes Manager, HR Petty Cash

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S PONSORED P ROJECTS I NFORMATION N ETWORK

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  1. Welcome January 2010 SPONSORED PROJECTS INFORMATION NETWORK SPIN

  2. SPIN Meeting Agenda • E-Verify • Patrick McCormick, Manager, Healthcare Human Resources (HR) Service Center • Rob Davis, HR Systems & Processes Manager, HR • Petty Cash • Jeff Deboo, Senior Accounting Technician, Central Financial Services (CFS) • SPA Hot Topics • James Trotter, Director, Sponsored Projects Administration (SPA)

  3. SPIN Meeting Agenda • Effort Update • Nancy Duncan, Quality Standards Manager, SPA • RGC Hot Topics • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC) • NIH Update • Deb Golden-Eppelein, Director, RGC • Grants.gov Update • Kellie Guentert, Assistant Director, RGC

  4. SPIN Meeting Agenda • OHSU Institutional Animal Care & Use Committee (IACUC) Update • Charlotte Shupert, Ph.D., Associate Director, OHSU Research Integrity Office (ORIO) • Post-Award Education Program (PEP) Update • Erik Rye, Campus Relations Coordinator, SPA

  5. E-Verify Patrick McCormick Manager, Healthcare HR Service Center and Rob Davis HR Systems & Processes Manager, HR

  6. E-Verify • What is E-Verify? • Process for validating work eligibility • Operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) • How does it work? • It compares the information from the employee’s Form I-9 to records by the DHS & SSA to confirm if the employee is authorized to work in the United States

  7. E-Verify • Why are we implementing E-Verify? • Part of an Executive Order from the Bush Administration that any Federal contractor that receives a Federal Acquisition Regulation (FAR) contract must participate in E-Verify • What is our timeline? • Executive Order final date was September 8, 2009 (any contract received after this date would start OHSU in implementation) • OHSU receives its first FAR contract on September 28, 2009 (following the new September 8, 2009 rule)

  8. E-Verify • OHSU has 30 days to register for E-Verify (October 26, 2009) • An additional 90 days to implement E-Verify (January 26, 2010) • Who is impacted? • All new/rehired employees hired on or after January 25th, 2010 • Current employees assigned to a FAR contract • How is it completed? • For new hires, it is part of the Form I-9 process

  9. E-Verify • For current employees, HR will use funding string actuals to first identify those paid from a FAR contract and then validate the employee’s employment eligibility via E-Verify • Current employees will only be contacted if: • there is an issue with the Form I-9 currently on file with HR (requiring an I-9 to be redone) • E-Verify returns a Tentative Non-Confirmation employment eligibility status.

  10. E-Verify • Questions? • Please contact your Human Resources Specialist

  11. Petty Cash Jeff Deboo Senior Accounting Technician, CFS

  12. Petty Cash • http://ozone.ohsu.edu/

  13. SPA Hot Topics James Trotter Director, SPA

  14. SPA Hot Topics • PPQ data entry into OGA • ARRA meeting • NIH meeting • A-133

  15. Effort Update Nancy Duncan Quality Standards Manager, SPA

  16. Effort Update • Effort Period Ended 12/31/2009 • Last Day to Submit LCTAs is 02/10/2010 • Effort Period Closes 02/16/2010 • Any remaining LD adjustments are purged • LD is locked down for Effort Form Generation • Institutional Effort Coordinator distributes packets via campus mail on 02/26/2010 • Effort forms are due 04/16/2010

  17. RGC Hot Topics Deb Golden-Eppelein Director, RGC

  18. RGC Hot Topics • Trials and tribulations of RGC

  19. NIH Update Deb Golden-Eppelein Director, RGC

  20. NIH Update • NIH Fiscal Policy for Grant Awards FY 2010 (NOT-OD-10-039) National Institutes of Healthhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-039.html • Salary Limitation on Grants, Cooperative Agreements, and Contracts (NOT-OD-10-041)National Institutes of Healthhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-041.html

  21. NIH Update • Error-Correction Window Extended for Electronic Applications Intended for Submission Deadlines On and Between January 25 and May 7, 2010 (NOT-OD-10-042)National Institutes of HealthAgency for Healthcare Research and QualityFood and Drug AdministrationNational Institute for Occupational Safety and Healthhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-042.html

  22. NIH Update • Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2010 (NOT-OD-10-047)National Institutes of HealthAgency for Healthcare Research and QualityHealth Resources and Services Administration http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-047.html

  23. Grants.gov Update Kellie Guentert Assistant Director, RGC

  24. Grants.gov Update • New Adobe Forms B Highlights (impacts Adobe forms and InfoEd) • Grants.gov is enforcing nine-digit postal codes for all US addresses on the SF-424 R&R Cover Page. http://zip4.usps.com/zip4/welcome.jsp • “Congressional District of Project” field has moved from SF424 R&R to the Project/Performance Site Locations

  25. Grants.gov Update • “Background and Significance,” “Preliminary Studies/Progress Report” and “Research Design and Methods” sections have been combined into a single “Research Strategy” section • Specific Aims is a separate, one-page attachment • Key Personnel - New Roles Added • Co-Investigator and Post-Doctoral Scholar

  26. Grants.gov Update • NIH instructions for the Biographical Sketch include • New Personal Statement requirement • Guidelines for selecting the publications to include • The Commons limits the biographical sketch attachment to 4 pages, but it will not catch issues with content.

  27. Grants.gov Update • Other Project Info - New Question Is the research performance site designated, or eligible to be designated, as a historic place? • PHS 398 Checklist – New Question ‘Disclosure Permission Statement’ • PHS 398 Cover Page - New Investigator Question removed – NIH will use data in PI Commons Profile

  28. Grants.gov/ InfoEd Update • InfoEd Upgrade • scheduled for 1/27/10 – will be unavailable all day • New Submission Types • F’s, T’s, D’s and K12’s (all other K’s have already transitioned) • InfoEd Training website will be updatedhttp://www.ohsu.edu/research/rda/rgc/trainingop.shtml

  29. Grants.gov/ InfoEd Update • Budget Improvements • Able to view or edit budget sections out of order – quicker navigation. Will need to select “Calculate” and will still need to select “Complete” in order. • 424 Budget – now able to inflate 0% which will copy the information from the year before (previously had to inflate with something over 0%)

  30. Grants.gov/ InfoEd Update • Multi PI – Commons ID - New Process to Add If ‘Commons ID’ warning message occurs with the second Multi-PI/Commons ID missing - To Add: • PI can add it in their profile • InfoEd Profile, General, Change, Add Commons ID, Check-In, Save • Send an email request to the InfoEd Helpdesk - RGC Questions (rgcfaq@ohsu.edu) • Call the InfoEd Helpdesk (4-8923)

  31. Grants.gov/ InfoEd Update • Subcontractor PI - Commons ID - Commons ID can be added when initially entering/selecting the Subcontractor PI. If not known or added later, contact the InfoEd Helpdesk at the email or phone # on previous slide

  32. IACUC Update Charlotte Shupert, Ph.D. Associate Director, ORIO

  33. IACUC • http://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm • http://www.ohsu.edu/xd/about/services/integrity/policies/iacuc-policies.cfm • https://iacuc.ohsu.edu/iacuc/Rooms/DisplayPages/LayoutInitial?Container=com.webridge.entity.Entity[OID[AC482809EC03C442A46F2C8EEC4D75D3]] • Please email your follow-up questions to: shupertc@ohsu.edu

  34. PEP 2010 Erik Rye Campus Relations Coordinator, SPA

  35. Upcoming PEP Courses • SPA 101 Tuesday, February 23 2-4pm, SoN 157 • OMB Circulars Thursday, February 25 2-4pm, SoN 358

  36. Upcoming PEP Courses • Effort Reporting Tuesday, March 2 2-4pm, SoN 107 • Salary Cap Thursday, March 4 1-4pm, SoN 358

  37. Upcoming PEP Courses • Enrollment in each course is limited to 25 to allow for more open discussion and one-on-one interaction. Watch for email announcements, typically two to three weeks in advance, opening courses to preregistration and publicizing dates, times and locations. • For more information, please visit the ‘Education’ page on the SPA website: http://www.ohsu.edu/research/rda/spa/spatraining.shtml • Questions? Please email SPA Education at spaedu@ohsu.edu

  38. Follow-up Questions? Please email your follow-up questions to: spaedu@ohsu.edu

  39. Mark your calendar! The next SPINmeeting will be: February 18, 2010 at 9:30am in UHS 8B-60

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