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How Well Do You Know eRA Commons?

Learn how to use eRA Commons for electronic submission of grant applications, tracking submission status, and preparing post-award reports. Find opportunities on the NIH Grants website and submit applications through Grants.gov.

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How Well Do You Know eRA Commons?

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  1. How Well Do You KnoweRA Commons? June 2014 Joe SchumakereRA Communication Specialist eRA Commons Sheri Cummins NIH eRA Customer Relationship Manager Electronic Submission of Grant Applications

  2. Electronic Interaction Points Learn About Grants NIH Grants Web Site Find Opportunities NIH Guide / Grants.gov Download App Package Grants.gov Submit Application Check Submission Status eRA Commons View Assembled Application Image

  3. Electronic Interaction Points Submit Pre-award Information Check Review Assignment eRA Commons Check Review Outcome Prepare/Submit Post-award Reports CLOSEOUT GRANTS

  4. Who uses eRA Commons? • Federal users • 25 institutes and centers within NIH • Dept. of Health & Human Services (HHS) Operating Divisions • AHRQ, SAMHSA, CDC, FDA • Other federal agencies • Veterans Affairs (intramural program) • Institution users • 21,965 registered organizations • 307,812 registered users • 196,126 registered principal investigators (PIs) • 62,720 reviewers

  5. Question 1: These documents, when requested, are submitted directly to Commons and later linked to an electronic application. STRIKES Answer: Reference Letters 7 7

  6. Forms C and Fellowships… blah, Information Merge! Changes in Forms 9 8

  7. Question 2: In Financial Conflict Of Interest (FCOI) reporting, the Annual Report Link will now appear how many days before the next budget start date? STRIKES Answer: 75 days See NOT-OD-14-081 for more information. http://grants.nih.gov/grants/guide/notice-files/NOT-OD-14-081.html 12 10

  8. Question 2: In Financial Conflict Of Interest (FCOI) reporting, the Annual Report Link will now appear how many days before the next budget start date? STRIKES X Answer: 75 days See NOT-OD-14-081 for more information. http://grants.nih.gov/grants/guide/notice-files/NOT-OD-14-081.html 14 12

  9. Question 3: The number of SO/AOR accounts an organization should have. The number of accounts a PI should have in Commons STRIKES Answer: More than one and only one 11 11

  10. How many is too many? Every organization should have multiple Signing Official (SO) and Authorized Organization Rep. (AOR) accounts Certain tasks can only be performed by users with these roles – need back-up PI should only have one eRA Commons account As they change institutions, affiliation status should be updated Information Merge! eRA Commons Accounts 19 18

  11. Question 3: The number of SO/AOR accounts an organization should have. The number of accounts a PI should have in Commons STRIKES X Answer: More than one and only one 13 13

  12. Information Merge! eRA Commons Accounts • How many is too many? • Every organization should have multiple Signing Official (SO) and Authorized Organization Rep. (AOR) accounts • Certain tasks can only be performed by users with these roles – need back-up • PI should only have one eRA Commons account • As they change institutions, affiliation status should be updated 20 19

  13. Question 3: The number of SO/AOR accounts an organization should have. The number of accounts a PI should have in Commons STRIKES XX Answer: More than one and only one 16 15

  14. Information Merge! eRA Commons Accounts • How many is too many? • Every organization should have multiple Signing Official (SO) and Authorized Organization Rep. (AOR) accounts • Certain tasks can only be performed by users with these roles – need back-up • PI should only have one eRA Commons account • As they change institutions, affiliation status should be updated 20

  15. Get out of my cab! SCORE STRIKES $ 0 XXX Next Fare

  16. Information Merge! eRA Commons Accounts • How many is too many? • Every organization should have multiple Signing Official (SO) and Authorized Organization Rep. (AOR) accounts • Certain tasks can only be performed by users with these roles – need back-up • PI should only have one eRA Commons account • As they change institutions, affiliation status should be updated 18

  17. Question 4: The length of time available to view an assembled application image in eRA Commons before the application moves forward for further processing STRIKES Answer: 2 business days Referred to as application viewing window Begins the day after error-free application is processed Any changed/corrected submissions due by the deadline 23 22

  18. Question 4: The length of time available to view an assembled application image in eRA Commons before the application moves forward for further processing STRIKES X Answer: 2 business days Referred to as application viewing window Begins the day after error-free application is processed Any changed/corrected submissions due by the deadline 24 23

  19. Question 4: The length of time available to view an assembled application image in eRA Commons before the application moves forward for further processing STRIKES XX Answer: 2 business days Referred to as application viewing window Begins the day after error-free application is processed Any changed/corrected submissions due by the deadline 21 24

  20. Get out of my cab! SCORE STRIKES $ 0 XXX Next Fare

  21. Question 5: These application form fields are required by NIH but not marked required on the federal-wide forms. Answer: Credential (SR/Key form), DUNS*(Performance Sites form) & Organization(SR/Key form) fields Need Credential to place app processing status; Organization to determine review conflicts DUNS* required on Project/Performance Site Location for federal reporting STRIKES 28 26

  22. Question 5: These application form fields are required by NIH but not marked required on the federal-wide forms. Answer: Credential (SR/Key form), DUNS* (Performance Sites form) & Organization(SR/Key form) fields Need Credential to place app processing status; Organization to determine review conflicts DUNS* required on Project/Performance Site Location for federal reporting STRIKES X 30 28

  23. Question 5: These application form fields are required by NIH but not marked required on the federal-wide forms. Answer: Credential(SR/Key form), DUNS* (Performance Sites form) & Organization (SR/Key form) fields Need Credential to place app processing status; Organization to determine review conflicts DUNS* required on Project/Performance Site Location for federal reporting STRIKES XX 25 30

  24. Get out of my cab! SCORE STRIKES $ 0 XXX Next Fare

  25. Question 6: This federally mandated reporting process now includes all Type 5 Non-SNAP progress reports STRIKES Answer: RPPR NIH requires use of the RPPR module to submit progress reports for Streamlined Non-competing Award Process (SNAP), fellowship, and multi-year funded awards. 27 27

  26. The RPPR is a federal-wide progress report that replaced eSNAP. The RPPR will eventually replace the use of the PHS 2590 for non-SNAP awards. On April 25, 2014, NIH expanded to all institutions the ability to submit type 5 non-SNAP progress reports using the RPPR.  For more information see NOT-OD-14-079 Information Merge! Changes in RPPR 38 34

  27. Question 6: This federally mandated reporting process now includes all Type 5 Non-SNAP progress reports STRIKES X Answer: RPPR NIH requires use of the RPPR module to submit progress reports for Streamlined Non-competing Award Process (SNAP), fellowship, and multi-year funded awards. 29 29

  28. Information Merge! Changes in RPPR • The RPPR is a federal-wide progress report that replaced eSNAP. • The RPPR will eventually replace the use of the PHS 2590 for non-SNAP awards. • On April 25, 2014, NIH expanded to all institutions the ability to submit type 5 non-SNAP progress reports using the RPPR.  • For more information see NOT-OD-14-079 42 38

  29. Question 6: This federally mandated reporting process now includes all Type 5 Non-SNAP progress reports STRIKES XX Answer: RPPR NIH requires use of the RPPR module to submit progress reports for Streamlined Non-competing Award Process (SNAP), fellowship, and multi-year funded awards. 32 31

  30. Information Merge! Changes in RPPR • The RPPR is a federal-wide progress report that replaced eSNAP. • The RPPR will eventually replace the use of the PHS 2590 for non-SNAP awards. • On April 25, 2014, NIH expanded to all institutions the ability to submit type 5 non-SNAP progress reports using the RPPR.  • For more information see NOT-OD-14-079 42

  31. Get out of my cab! SCORE STRIKES $ 0 XXX Next Fare

  32. Information Merge! Changes in RPPR • The RPPR is a federal-wide progress report that replaced eSNAP. • The RPPR will eventually replace the use of the PHS 2590 for non-SNAP awards. • On April 25, 2014, NIH expanded to all institutions the ability to submit type 5 non-SNAP progress reports using the RPPR.  • For more information see NOT-OD-14-079 34

  33. Question 7: Who you should contact if you forget your eRA Commons username and password. STRIKES Answer: Your Office of Sponsored Research and/or Account Administrator 35 35

  34. Answers Question: A PI can delegate these actions to other Commons users Name at least 2

  35. Answers Complete RPPR info (Delegate Progress Report) Update Personal Profile (Delegate PPF) View application errors/warnings, assembled application and most other status information (Delegate Status) Perform all xTrain functions except ability to submit appointments (Delegate xTrain) Question: A PI can delegate these actions to other Commons users Name at least 2 answers Question: 49 47

  36. Question 7: Who you should contact if you forget your eRA Commons username and password. STRIKES X Answer: Your Office of Sponsored Research and/or Account Administrator 39 39

  37. Answers Question: A PI can delegate these actions to other Commons users Name at least 2

  38. Answers Complete RPPR info (Delegate Progress Report) Update Personal Profile (Delegate PPF) View application errors/warnings, assembled application and most other status information (Delegate Status) Perform all xTrain functions except ability to submit appointments (Delegate xTrain) Question: A PI can delegate these actions to other Commons users Name at least 2 answers Question: 51 49

  39. Question 7: Who you should contact if you forget your eRA Commons username and password. STRIKES XX Answer: Your Office of Sponsored Research and/or Account Administrator 46 43

  40. Answers Question: A PI can delegate these actions to other Commons users Name at least 2

  41. Answers Complete RPPR info (Delegate Progress Report) Update Personal Profile (Delegate PPF) View application errors/warnings, assembled application and most other status information (Delegate Status) Perform all xTrain functions except ability to submit appointments (Delegate xTrain) Question: A PI can delegate these actions to other Commons users Name at least 2 answers Question: 51

  42. Get out of my cab! SCORE STRIKES $ 0 XXX Next Fare

  43. Question 8: TRUE/FALSE: xTrain now supports WIP (Works-In-Progress) searches for Appointments and Terminations STRIKES Answer: TRUE 48 48

  44. Information Merge! Changes in xTrain • BO and SO roles can search for appointments and terminations by a Trainee’s name. • From the xTrain main menu: • Select the Search for WIP Appointments and Terminations tab to open the screen. 57 55

  45. Question 8: TRUE/FALSE: xTrain now supports WIP (Works-In-Progress) searches for Appointments and Terminations STRIKES X Answer: TRUE 50 50

  46. Information Merge! Changes in xTrain • BO and SO roles can search for appointments and terminations by a Trainee’s name. • From the xTrain main menu: • Select the Search for WIP Appointments and Terminations tab to open the screen. 59 57

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