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EESLPD Office at UNC Charlotte 2018-19 End of Year Procedures

EESLPD Office at UNC Charlotte 2018-19 End of Year Procedures. March 25 th , 2019. WebEx Etiquette. Please feel free to post questions in the chat box as they arise. General questions will be answered at break points . Attendees should remain muted until break points

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EESLPD Office at UNC Charlotte 2018-19 End of Year Procedures

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  1. EESLPD Office at UNC Charlotte2018-19 End of Year Procedures March 25th, 2019

  2. WebEx Etiquette • Please feel free to post questions in the chat box as they arise. • General questions will be answered at break points. • Attendees should remain muted until break points • We will remain on WebEx for a few minutes after the meeting adjourns for additional questions.

  3. Welcome • Due Dates for Remainder of the Year • End of Year PDP Process • Summary Evaluation Process • Scoring the Summary Rating Form • Entering Summary Rating into NCEES/Home Base • Determining Individual/Monitored/Directed Plans for 2018-19 • Foundations – Evidence Collection • Questions

  4. NCEES- Year End Calendar May • 1– Final PDPs – complete (all teachers) • 8– Final PDPs locked in Home Base (all teachers) • 15– Final Observations and Summative complete and locked in NCEES(teachers requiring licensure action- conversion, extension, renewal) • 31- Final observation and summative complete(all teachers) June • 7– All containers(everything) locked in Home Base (all teachers) If you have a LE or SPI teacher with a license expiring June 2019 who is at risk of not meeting proficiency to convert to SPII AND/OR SPII in renewal year at risk of not meeting proficiency in all 5 Standards please let your Regional Lead know ASAP

  5. Licensure Office Requests During April and May the EESLPD licensure office in Raleigh will be sending out information for the collection of: • Form E (teachers) • Experience bump for 2018-19 year only (no fee if returned by deadline) • Prior years experience ($60 fee) • Form NE (Mentor/Evaluator) • 2018-19 year and any prior year experience = $60

  6. During April and May the UNC Charlotte office will be sending out information for the collection of: • Extension/Conversion Spreadsheet • Clearing LE to SPI • Converting to SPII status • Licensure extensions (SPI only) • Renewals • Monitored or directed plans for 2018-19 (UNC Charlotte) • As you are making final observations please be sure to look at licenses to make sure we don’t miss anyone whose license is expiring June 2019

  7. Questions about Year End Dates or Requests?

  8. End of Year PDP • Teacher completes information in the End Of Year PDP container, adds artifacts, notes progress, and signs off. • Mentor (less than SPII) reviews, makes comments and signs off. • Evaluator reviews/makes needed changes/comments. • Evaluator MUST check off on goal progress (yes/no)

  9. End of Year PDP Process

  10. Teacher End-of-Year PDP

  11. Teacher End-of-Year PDP 3 Provide evidence of progress or completion toward Goals 1 and 2 1 O Optional Teacher may provide additional comments / feedback (optional) 2

  12. Mentor Signature End of Year PDP 1 3 2 • Enter comments in the box and upload any documents using the Attach File button. 4

  13. Evaluator Signature End-of Year PDP 2 1 3 4

  14. Evaluator Signature End-of Year PDP 1 2 3

  15. Evaluator Signature End-of-Year PDP 1 2 • Enter comments in the box and upload any documents using the Attach File button. 3 4 Acknowledge

  16. Teacher Signature End-of-Year PDP 1 2

  17. Evaluator End-of-Year Review Locking Activity 4 3 2 1

  18. Questions about the End of Year PDP process? Feel free to post in chat box or unmute

  19. Summary Ratings • Remember that the NC TEP is based on holistic scoring versus analytic scoring. An analytical scoring system would require the evaluator to add up or average across indicator ratings to create a total quantitative score • Holistic scoring considers all of the evidence simultaneously and in total (overall), and leads to a summary qualitative judgment about the state of performance using the rubric

  20. Completing the Summary Rating Form

  21. Step 1 – Determine final ratings for each element • The Observation Scoring Summary will give you the results of each observation either individually or cumulatively

  22. Observation Scoring Summary

  23. Step 2- Determine Overall Rating for Each Standard • After the rating for each element is established, an overall rating for each standard may be determined • It may be helpful to work between two browsers for this portion by having the “Observation Scoring Summary” open in one browser and the “Summary Rating Form” open in another to record the rating for each element

  24. Summary Rating Form Reminders • All observation containers must be locked to access summative items • Every element for every standard is marked (not demonstrated requires comment) • Ratings are qualitative and rely on professional judgement • Overall rating for each standard is chosen by the evaluator after reviewing all of the elements within a standard • Comments must be provided for each overall standard on the Summary Evaluation Form • Teacher and Evaluator Signatures required, teacher comments are optional

  25. NCEES Summary Evaluation Process 1 2

  26. NCEES Summary Evaluation Form

  27. NCEES Summary Evaluation Form 4 2 3 1

  28. 4 NCEES Summary Evaluation Form 1 2 3 Provide feedback/considerations for growth Provide resources that may support growth Provide summative comments for each overall Standard

  29. Important Reminder • Evaluator comments on the Summative Form should support or provide understanding of the rating given Developing • Interest and Awareness Proficient • Intentionality and Consistency Accomplished • Greater depth and Frequency Distinguished • Leadership and Dissemination

  30. NCEES Summary Evaluation Process 1 2 3

  31. Do NOT Finalize the Summary Rating Form until AFTER the Summary Conference

  32. NCEES Summary Evaluation Process 1 2 4 3

  33. Questions about Summary Evaluation Forms?

  34. Summary Evaluation Conference • Review the Summary Rating Form (ratings, comments, recommendations) • Discuss the components of the North Carolina Teacher Evaluation Process completed during the year, observations, artifacts submitted or collected during the evaluation process and other evidences of the teacher’s performance on the rubric • Professional Development Plan (if not already discussed) to review progress and determine goal completion • If the teacher presents artifacts that warrant a change in a rating, it is acceptable to do so before the summary form is finalized • RATING MAY NOT BE CHANGED AFTER THE SUMMARY RATING FORM IS FINALIZED

  35. Summary Evaluation Conference • Developing or Not Demonstrated Elements or Standards- the evaluator may encourage the teacher to develop a goal to address the area(s) where proficiency has not been reached on the following year’s PDP • Summary Evaluation Conferences for teachers should be held face to face and Mentors should be present whenever possible

  36. Summary Evaluation Conference 1 2

  37. Summary Evaluation Conference 1 2 3 Provide comments pertaining to the summary Evaluation Conference 4

  38. Summary Evaluation Conference

  39. Teacher - Summary Evaluation Conference 1 2

  40. Teacher Written Response (Optional) 3 1 4 5 2

  41. Written Response Acknowledgement 2 1 3 5 4

  42. Locking Summary Activities 2 3 4 1

  43. Be sure to remind your teachers that they will need to download OR print a copy of their Summary Evaluation before you lock it. Once they are archived, we may no longer have access to them. • Click on the “adobe” symbol on the top right of the evaluation to download and/or save.

  44. Questions about Summary Evaluation Conference ?

  45. Monitored/Directed Plans for 2018-19

  46. Lateral Entry teachers whose license expires 6/30/19 must be “proficient” on all standards (overall) to clear an Initial (SPI) or convert to Continuing (SPII) license. Lateral Entry licenses cannot be extended • Teachers holding an Initial (SPI)license who are at the end of the three year cycle, must be rated “proficient” on all standards before a Continuing (SPII) license is recommended OR have ample years of experience • Initial licensed (SPI) teachers can have their license extended (only once)on a case by case basis

  47. To renew, teachers with a Continuing (SPII) License expiring June 2019 must: • Rate Proficient (overall) on all 5 Standards on the Summary Evaluation Form • If teacher does not meet this criteria- NCDPImay revert the license to an Initial (SPI) license

  48. Questions about Plans or Policy?

  49. Foundations Modules –End of Year Recordkeeping

  50. Review of Process for Recording Teacher Completion of Foundations Modules • 2018-19 1st year that Intermediate Foundations Course (Moodle)was required for teachers served by the EESLPD offices • April 15th-EVALUATORS will receive a tracking sheet that must be completed and signed during the Summary Evaluation Conference • Evaluator will compile and transfer completion data into Module Completion Log- provided by UNC Charlotte office on May 1st • Certificates- • Intermediate can be printed and bear credit • Advanced can be printed but DO NOT bear credit • will receive credit bearing certificate from UNC Charlotte for any advanced modules noted on the tracking sheet

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