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A simple, flexible tool for inexpensively building secure data capture systems

A simple, flexible tool for inexpensively building secure data capture systems. Andy Arenson, Advanced IT Core Bob Davis, Biostatistics. What is REDCap?. Web-based software for data entry Originally for clinical research, but usable in other domains Developed by Vanderbilt.

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A simple, flexible tool for inexpensively building secure data capture systems

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  1. A simple, flexible tool for inexpensively building secure data capture systems Andy Arenson, Advanced IT Core Bob Davis, Biostatistics

  2. What is REDCap? • Web-based software for data entry • Originally for clinical research, but usable in other domains • Developed by Vanderbilt. • 267 institutional partners (as of 16-Sep-2011) • http://www.project-redcap.org

  3. REDCap Consortium • Worldwide: 21,160 studies; 30,060 end-users

  4. Who already uses REDCap? • Statistics (as of 16-Sep-2011): • 257 dbs (79 production, 76 development, 2 inactive, 18 archived, 82 practice) • 294 active users • 930 data entry forms; 23,288 data fields; 48,025 data records • IU School of Medicine – many departments, divisions/sections; IU School of Nursing; IU School of Dentistry; Indiana CTSI; Purdue University; Regenstrief Institute; VA Medical Center; IU Health – Methodist; Wishard Health Services; Rehabilitation Hospital of Indiana

  5. Managing data on a small budget • Custom programming is time-consuming and expensive • Excel is quick and easy, but leads to data problems Imagine creating a database with the click of a button

  6. What do people like about Excel? • It Just Works / It’s Familiar • It’s very easy to get going. Problems only come later • You don’t have to wait for anyone else • You don’t have to get IT to do it for you

  7. What problems occur with Excel? • Version Control • Who’s got the latest file? • Who changed what? • Has any of the data been lost? • Data Consistency • How many ways can you spell Mississippi? • Is -37 an allowed value? • Is ‘Yes’ the same as ‘1’?

  8. How can REDCap help? • Get started fast • Entry forms, reports, etc. created automatically from a data dictionary. • Data dictionary created by anyone – from a spreadsheet or GUI • Create data Consistency from the beginning • Apply type checking, range checking; Use coded/standard responses. • Begin with the end in mind – what will need to be analyzed?

  9. Data Dictionary - GUI

  10. Data Dictionary - GUI

  11. Data Dictionary – Resulting Form

  12. Data Export

  13. Data Dictionary – Spreadsheet

  14. Data Dictionary – Spreadsheet

  15. Data Dictionary – Spreadsheet Upload

  16. Data Dictionary – Library

  17. Demonstration: Start to Finish https://redcap.uits.iu.edu • Create a database • Data Entry • Data Export

  18. What data can REDCap manage? • Numbers, text, dates, files, lists (radio/checkbox/multiple), branching, calculations • Simple Schemas • Designed for a single table of information • 1:many relationship is possible, but tedious to create • Many:many only possible by using multiple REDCap databases. • Electronic Protected Health Information (ePHI) • IU has put in place appropriate administrative, technical, and physical controls to protect data in accordance with the HIPAA security rule

  19. What data is not allowed in REDCap? • When storing ePHI, you remain responsible for privacy, security, and compliance. You need IRB approval and a Data Management Plan. Technical and physical controls are provided, but you remain responsible for administrative controls. • REDCap is for use only in support of academic research. Do NOT use REDCap for other uses, for instance to store official university business data, patient care data, or electronic health records (EHRs).

  20. Who can use REDCap? • Anyone at an Indiana CTSI member organization (IU, Purdue, Notre Dame) plus any of their partners at other institutions. • Register an IndianaCTSI HUB account: https://www.indianactsi.org/register • Request a REDCap account: http://www.indianactsi.org/redcapacr

  21. What else can REDCap do? • Longitudinal data; Scheduling; Online reports; Simple online analysis; Data deidentification; Full audit trails and logging; Double data entry; Data access groups; Application Programmer Interface (API); Data Transfer Services • REDCap Survey • More secure and fewer limits than Survey Monkey • REDCap 4.0 – merger of REDCap and REDCap Survey; dozens of improvements.

  22. Longitudinal Data

  23. Calendar & Scheduling

  24. Online Reports

  25. Online Analysis

  26. De-identification

  27. De-identification

  28. Audit trails & Logging

  29. Advanced Functions • Double Data Entry • Quality assurance for data entry – compare data entry by two different people • Data Access Groups • Allow people at multiple sites to contribute to the same database, without seeing other people’s data.

  30. Advanced Functions • Application Programmer Interface (API) • Web Services interface for reading and writing data and metadata • Data Transfer Service • Separate software service, using the API, for incorporating data from other databases (typically a relational database) using an adjudication process • Commonly used to incorporate data from medical records systems

  31. Where is REDCap? • Hosted on a physical server in the Bloomington Data Center • Supported by the Indiana Clinical Translational Sciences Institute (CTSI) via a collaboration of staff from the Biostatistics Department and from the Advanced IT Core of the IU School of Medicine, which is part of Research Technologies/UITS

  32. Questions? hubsupport@indianactsi.org

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