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Teaching, Enrichment, Academics, and Mentoring Sunnyside’s after-school & summer youth programs

Project T.E.A.M. Teaching, Enrichment, Academics, and Mentoring Sunnyside’s after-school & summer youth programs. History of the Program. Originated Summer of 2004 in 3 County schools (Craycroft, Los Ni ñ os and Summit View). Formerly named R.E.C.C.

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Teaching, Enrichment, Academics, and Mentoring Sunnyside’s after-school & summer youth programs

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  1. Project T.E.A.M. Teaching, Enrichment, Academics, and Mentoring Sunnyside’s after-school & summer youth programs

  2. History of the Program • Originated Summer of 2004 in 3 County schools (Craycroft, Los Niños and Summit View). • Formerly named R.E.C.C. • Obtained Department of Health Services license Fall 2005 • Expanded to 6 sites in Fall, 2005 • Rate was increased from $300 to $350 per semester in 2006 • Currently in 10 sites

  3. Staff • Program Coordinator: Leslie Wolfe • Assistant Program Coordinator: Lacey Cooper • 7 Site Leaders-- $11.64/hr • 8 Assistant Site Leaders-- $10.54/hr • 27 Program Aides-- $8.03/hr • 14 staff members currently attending college • 10 staff members are currently district instructional assistants (meet NCLB criteria for HQ) • 90% are Sunnyside District high school graduates NOTE: For Program Aides: 1 FTE = 22 hours per week

  4. Duties of Program Coordinator and Assistant Coordinator • Monitor revenues and expenditures • Review Time Sheets • Site visits to check for DHS regulations • Staff and student files • Safety Issues (Indoors and outside) • Prepare for DHS inspections and respond to deficiencies • Collect money and make deposits • Deliver snacks and lunches (summer) • Compile information for monthly DES billing • Respond to parent phone calls – questions and concerns • Cover sites during staff absences so ratio is met • Conduct regular staff meetings and trainings • Attend regular meetings with Prevention and Safety Staff

  5. Minimum Staff Requirements • High school diploma • CPR/first aid certified • Fingerprint clearance card though the Department of Public Safety, along with a signed and notarized criminal history affidavit • 4 professional letters of reference • Updated immunizations and TB skin tests • 12 hours of annual training

  6. Arizona Administrative Code – Agency, Board & Commission Rules • Title 9 HEALTH SERVICES • CHAPTER 5. DEPARTMENT OF HEALTH SERVICESCHILD CARE FACILITIES • ARTICLE 3. FACILITY ADMINISTRATION • 301.General Licensee Responsibilities • A. A licensee shall designate a facility director who acts on behalf of the licensee and is responsible for the daily onsite operation of a facility • ARTICLE 4. FACILITY STAFF • 404. Staff-to-Children Ratios • A. A licensee shall ensure that at least the following staff-to-children ratios are maintained at all times when providing child care services to enrolled children: • School-age children 1:20 • C. A licensee shall ensure that: • 1. At least two staff members are on facility premises when six or more children of any age group are present in a facility;

  7. What We Offer • Homework help and mentoring • Nutrition and Physical education • Tobacco prevention education • Violence prevention education • Academically focused group activities and games • Breakfast, lunch, afternoon snack offered in the summer.

  8. Fun with Phonics!

  9. Computers & Learning!

  10. 7:00am –Sign In 7:30am –Breakfast 8:30am –ACT (Art Centered Teaching) 9:00am –AZ Nutrition Network: Veggies-Where do they come from? 9:45am –JIFF (Jump Into Foods and Fitness)-”Tae Bo” for kids! 10:30am –Arts and Crafts (e.g. make your own Hawaiian symbol) 11:15am -Lunch 12:00pm – Short Vowel Game (i.e. “E” sounds) 12:45pm -”Everyone’s It, Calisthenics!” 1:30pm -Math Games 2:15pm –Staff read aloud 2:30pm –Students read aloud/writing. 3:15pm –Word Games 4:00pm –Fine motor skill games 4:45pm –Outdoor free play 5:15pm –Computers 6:00pm –End of Day Sample Daily Lesson Plan (Summer)

  11. Partners • Arizona Nutrition Network • University of Arizona Athletic Department • Pima County Health Department: Tobacco- Free Ways • Pima County Parks and Rec • Department of Health Services (DHS) • Department of Economic Security (DES) • Title 1 and Title 4 • McKinney-Vento

  12. Current Program FeesCost per semester(Fall, Spring, and Summer) • $25 non-refundable family registration fee • $100 per child--parents who qualify for DES child care assistance • $250 per child--parents who qualify for free or reduced lunch • $350 per child--parents who do not qualify for any assistance Summer Fall Spring Each is one semester

  13. Project T.E.A.M. $350/ semester $70/month $19/week $4/day $1/hour $400/ Summer $200/month $45/week $9/day $.82/hour Family Registration fee $25/ Semester $35/ Summer YMCA $1,080/ semester ($60 per wk) Tutor Time $1,368/ semester ($76 per wk) Child Time $1,350/ semester ($75 per wk) La Petite $1,653/ semester ($87 per wk) KinderCare $1,640/ semester ($93 per wk) Cost Comparisons * *Per-child costs

  14. Student Attendance in Program

  15. 2008-2009 Enrollment Total enrollment: 585 **Each site also required to have 1 Site leader (not included in staff count above) Staff Coordinator on site also serves to lower ratios when needed NOTE: Staff listed above are not all on site at the same time—only those needed to meet ratio criteria. Minimum of 2 staff members required for 6 or more students

  16. Current Funding Sources • Parent Fees • Pima County Parks and Rec scholarships • ’07-’08 $150,000 • ’08-’09 $90,000 • Department of Economic Security *80 children currently eligible • Title I scholarships • Title IV Safe & Drug-Free Schools • Title III (for some materials)

  17. Challenges • Loss of Title I scholarship money for the city school students and McKinney-Vento students • Decrease in county school scholarship money • Waiting list for DES childcare assistance • Parents’ loss of income due to economic crisis

  18. Financial Summary 2008-2009 Beginning Balance ($38,745.55) Revenue 195,386.24 * Uncollected Revenue 130,620.36 Current Expenditures 288,883.53 Balance as of 3-18-09 (1,622.48) Anticipated Expenditures to year end 149, 293.00 Anticipated Revenue to year end 105,000.00 (DES & Title I) Projected Year End Balance ($45,915)

  19. Cost-saving measures • Restrict overtime—monitor time for full-time TAs • Only staff needed to meet ratios stay on any specific day—others sent home when enrollment down • Consolidate number of sites during summer

  20. Revenue-producing measures • Re-designed program to meet Title I criteria (allows program to receive Title I assistance) • Use some Title IV carry-over funds toward deficit • Submitted two grants (working on a third) • Propose fee increase

  21. Grants Submitted • PEP (Physical Education Partners) Healthy Promises Grant. Submitted 3/4/09. • Safe Schools/Healthy Students Grant. Submitted 3/4/09.

  22. Rationale for fee increase • Increased fees still competitive with other child-care centers • Last fee increase in 2006 • Additional revenue needed for program operation

  23. Requesting Governing Board Approval Requesting approval to increase fees for Project TEAM, effective Summer 2009

  24. Proposed IncreaseSemester Costs (Fall, Spring, Summer) Non-refundable family registration fee • Increase from $25 to $35 Fee for parents who qualify for DES assistance • Increase from $100 to $150 per child Fee for parents who qualify for free or reduced lunch • Increase from $250 to $300 per child Fee for parents who do not qualify for any assistance • Increase from $350 to $400 per child

  25. Summer ProgramRequesting Governing Board Approval • To use three elementary sites to operate Project TEAM during the summer months • To operate the program five days per week at the three proposed sites

  26. Proposed Summer Sites* • Gallego: Open June 4 – Aug. 10 • Santa Clara: Open June 4 – Aug. 10 • Esperanza: Open June 4 – July 27 *Sites chosen based on • DHS capacity requirements • Non-chiller sites (for lower utility costs)

  27. Parent Surveys • 200 surveys sent out to our parents informing them of the possible summer changes. • 145 returned • 85% will re-enroll this summer with decision to remain 5 days/week. • 15% will return due to cost and lack of alternative programs. • Here are a few comments…

  28. Parent Comments. . . • “Please do not go from 5 to 4 days. We both work full time and this would be a hardship. My spouse is going to Iraq this summer and I would not be able to make alternative plans. I would rather pay extra money than have a day dropped.” • “RECC is a quality program, quality staff, at an affordable cost.”

  29. Parent Comments… • “I am a working mother and this is a hardship to find dependable care for my daughter. I would have to hire a pick-up from school to daycare. I thought NO CHILD LEFT BEHIND!” • “I need the RECC Program Monday-Friday. I am a single working mother and I don’t have the resources to keep my child in a daycare. I like knowing that my child does not need to leave the school and I know the staff at the program will take good care of my children. They encourage them to be active and creative. They offer homework help as well.”

  30. ProjectedSummer 20095 days/week

  31. ProjectedSummer 20094 days/week

  32. Utility Costs for Summer Sites Program operates in only 1-2 sections of the school ** 5 days or 4 days per week

  33. Questions?

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