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Review on Record Maintenance, Pensions and Introduction to new services in HRMS & Designs

Review on Record Maintenance, Pensions and Introduction to new services in HRMS & Designs. By The Engineer-in-Chief(AW) Irrigation & CAD Dept. Agenda. Review of Maintenance of records and registers in Circle, Division and Sub division offices. Processing of Pension

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Review on Record Maintenance, Pensions and Introduction to new services in HRMS & Designs

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  1. Review on Record Maintenance, Pensions and Introduction to new services in HRMS & Designs By The Engineer-in-Chief(AW) Irrigation & CAD Dept

  2. Agenda • Review of Maintenance of records and registers in Circle, Division and Sub division offices. • Processing of Pension • Preparation of District profiles on Irrigation aspects • Introduction to Design module by Sri K.Narender, EE, Spl. Designs Circle • Introduction to mobile APP: RSMS • Introduction to online services in HRMS • Work load from AEE and AE • Additional Charge allowance • Annual Confidential Reports • NOC for Passport • Suggestions

  3. Maintenance of Records • Vide circular memo ENC/F2/14062634/2014 dated 19-06-2014, Instructions were issued to all the circles and divisions to streamline the maintenance of records and registers. • It is suggested to refer to the hand book on Financial Accountability published by CGG. • Inspection by CEs/Ses will commence shortly

  4. Pension processing • ENC conducted review meeting on pensions on 15 and 16th of June 2014. • All the unit officers were requested to furnish the pension papers of retiring personnel before 15-07-2014. Only a few have submitted. • Others are directed to expedite the issue. • Service books have to be sent six months before retirement for verification.

  5. Online services in HRMS • http://irrigation.telangana.gov.in (website) • http://irrigationhrmstg.cgg.gov.in (HRMS) • Update contact details by 20th July 2014 • Each employee has to update his personal contact details like email, office mobile and personal mobile/phone • In the office login, the land line and FAX number and address of office have to be updated. • Each employee has to select the officer (Post) to whom he is reporting. • In case of multiple reporting i.e., one person reporting to more than higher officer for different subjects

  6. Work Load • Section officers have to login into HRMS • Click on my workload in data entry • Enter the details of work load. • Multiple tasks can be entered • Submit to the Dy.EE • Dy.EE to Login into HRMS • Can view work load, edit and approve • System to generate reports at Sub Division/Division/Circle and unit level. • This has to be completed by 22nd July • by 5th of every month

  7. Annual Confidential Reports • Each Employee to login to HRMS and give self appraisal report and then submit to next higher officer • After submitting a pdf has to be downloaded and signed pdf has to be submitted to the higher officer • Reporting officer has to send the ACR to next higher authority duly updating the HRMS system • The counter signing authority will also update in HRMS. • The O/o SE has to generate an acknowledgement from HRMS for AE/AEE/DEE and necessary entries into the register and acknowledgement to be pasted in registers. • For EEs and SEs acknowledgement will be generated by O/o ENC (AW) and sent to the individual through email • Mandatory for CRs from the years from 2013-14

  8. Additional Charge Allowance • Each Employee to login to HRMS and submit his application for remuneration for additional charge within prescribed time to next higher officer • After submitting a pdf has to be downloaded and signed pdf has to be submitted to the higher officer • The next higher officer has to communicate the application to EE/SE/CE as the case may be with recommendations • The approval authority have to generate proceedings from HRMS. • Mandatory from 1st August 2014

  9. NOC for Passport • Employee to login to HRMS and furnsih all the details and submit online to next higher officer • After submitting a pdf has to be downloaded and signed hardcopy has to be submitted to the higher officer • Officer has to send the application to next higher authority duly updating the HRMS system • The EE/SE/CE has to issue no charges certificates online and download the same, sign and send to ENC(AW) office through proper channel. The applicaiton has to be processed within 2 days. • Once the application reaches ENC office the NOC will be issued within 3 days. • Mandatory from 1st August 2014

  10. Upcoming services • All DDOs will be given facility to update • Pay scale • Basic pay • Next increment due date of all the employees. • Minor Irrigation Schemes: • Administrative Sanction, Technical Sanction and contract /Agreement monitoring.

  11. Updating HRMS • Ensure correctness of data in HRMS • All the unit/circle offices have to check the data in HRMS and update (if any) data like promotions, retirements and transfers General: • In all communication addressed to ENC(AW) or CE, the office email id, office telephone and mobile number of officer have to mentioned. • In every application/representation submitted to ENC, please indicate your mobile number.

  12. Suggestion for improvement • All the Engineers are requested to suggest • Improvements in existing services • New services • Email id: encawtg@gamil.com

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