Understanding Budgeting Roles Concept

1. Understanding Budgeting RolesConcept

2. Understanding Budgeting Roles

3. Understanding Budgeting Roles Step 1 The user profile (user ID) controls which budget functions the budget user can complete. Attached to the user profile is the budget role, which can perform specific budgeting activities. Attached to the budget role are the permission lists, which allows access to functions contained within specific pages.

4. Understanding Budgeting Roles Step 2 Enterprise Planning and Budgeting is delivered with six predefined user roles: casual preparer, preparer, reviewer, analyst, coordinator, and system administrator. These user roles can be modified to accommodate your unique business model.

5. Understanding Budgeting Roles Step 3 The Casual Preparer performs line item, asset and position budgeting. The casual preparer is not able to define private views for line item budgeting.

6. Understanding Budgeting Roles Step 4 The Preparer enters line item budgets, asset, and position budget amounts, but typically does not perform allocations or analysis.

7. Understanding Budgeting Roles Step 5 The Reviewer reviews submitted budgets for a budget center.

8. Understanding Budgeting Roles Step 6 The Analyst develops budget parameters and guidelines, builds budget models, and coordinates the overall budget process for the organization.

9. Understanding Budgeting Roles Step 7 The Coordinator creates budget parameters and guidelines, builds the budget model, and coordinates the overall budget process for the organization.

10. Understanding Budgeting Roles Step 8 The System Administrator monitors user security. The system administrator also adds and removes users from the Planning and Budgeting role access.

11. Understanding Budgeting Roles Step 9 You can assign these six roles to any user ID that your organization deems necessary. Each of the user roles must be assigned a business unit, budgeting activity, and budget center.

12. Understanding Budgeting Roles Step 10 It is not necessary to define every budget user role; you must define a coordinator (required to run the Model Recalculation process) and a preparer/casual preparer, but you don't have to use the other roles.

13. Understanding Budgeting Roles Step 11 Roles give access to permission lists, business units, budget activities, and budget centers. Permission lists give access to menu’s, components, pages, and actions.

14. Understanding Budgeting Roles Step 12 An example of the planning and budgeting responsibilities are shown in this diagram. These responsibilities are defined solely by each organization and can accommodate any type and size of organization.

15. Understanding Budgeting Roles Step 13 The budget Coordinator maintains the most control over the budgeting process in this example. The budget coordinator sets up the system, imports and exports the data to the PeopleSoft Financials and HRMS databases, and publishes the budget model.

16. Understanding Budgeting Roles Step 14 The budget Preparer is the individual or individuals that reside at the departmental level and actually prepare the budget for their department. Once the budget preparers are finished with their pieces of the budget, they submit the budget to the budget reviewer or budget analyst, depending on the complexity of the organization.

17. Understanding Budgeting Roles Step 15 This diagram represents the Budget Role Hierarchy. Each budget role has a budget center and budget activities attached to it. Budget activities include Asset Budgeting, Line Item Budgeting, Line Item Mass Adjustments, and Position Budgeting. Planning centers are made available to budget users once the budget model is published.

18. Understanding Budgeting Roles Step 16 This concludes the understanding budgeting roles topic. End of Procedure.