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New Editorial and Publishing Technologies

New Editorial and Publishing Technologies. Carolyn Brown, CPE Publishing Consulting. Why should editors care?. Remember when you had to learn to use a fax machine? Edit on computer? The landscape for publishing is changing, and we need to learn and adapt

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New Editorial and Publishing Technologies

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  1. New Editorial and Publishing Technologies Carolyn Brown, CPEPublishing Consulting

  2. Why should editors care? • Remember when you had to learn to use a fax machine? Edit on computer? • The landscape for publishing is changing, and we need to learn and adapt • You may be a publishing manager, and you want to go in the best direction for the publications you manage

  3. A changing landscape From documents to content From linear processes to collaboration and repeated loops From one use to reuse From print product to multi-platform delivery

  4. And a transition for content producers • Content producers — traditional publishers and many non-publishers now producing content — have had to adapt • Many have some elements of • traditional print-based systems • emerging content-based systems

  5. Traditional print-based systems • Word document • Circulated by email

  6. Traditional print-based systems • Revised and commented by others • Versions saved manually in folder on network

  7. Traditional print-based systems • Finalized document laid out manually in desktop publishing software • Images and tables from database data incorporated manually

  8. Traditional print-based systems • Proofread manually (on paper or PDF) • Further revisions made manually to page layout • Printed

  9. Traditional print-based systems • Cut-and-pasted manually into Web content management system (CMS) or coded manually in HTML • Further manual revisions in CMS or HTML • Published on Web site

  10. Emerging content-based systems • Collaborative Web- or server-based authoring and revision • Routing to collaborative users andtracking of versions

  11. Emerging content-based systems • Structured content — text, data, images • Structure invisible to users • Changes are made to a single, definitive, updated version • Data andimages updated dynamically

  12. Emerging content-based systems • Automated, rapid publication to all formats print layout PDF Content HTML e-book mobile

  13. Challenges for content producers • Content producers need to start or accelerate the transition for many reasons • Complex authoring and revision processes • Remote authors and editors • Speed up production • Avoid errors • Incorporate just-in-time data • More content to produce but no increase in budget

  14. Common requirements • Documents from many sources need to be put into a common structure

  15. Common requirements • Writers, reviewers and editors across the country and around the world working on the same content…

  16. Common requirements • Versions need to be tracked … • 1 • 2 • 3 • 4 • 5

  17. Common requirements • And routed to users

  18. Common requirements Documents need to incorporate images…

  19. Common requirements • Or dynamic data from a database

  20. Common requirements • Final documents need to be published immediately • In print/PDF • Basic format

  21. Common requirements • In print/PDF • Graphic design (example supplied by The Conference Board of Canada, used with permission)

  22. Common requirements • On a Web site (via CMS or direct to HTML)

  23. Common requirements • In an e-book format

  24. Common requirements • In a mobile format

  25. Software These needs are being met through new types of software • Collaborative platforms • Content management systems (CMS) • Web site CMS • Drupal • Enterprise CMS • Hummingbird, Documentum, Alfresco, Open Text

  26. Software • Component CMS • Organizes documents and chunks of documents • Content is often structured in XML or a database • “Discovers” similar text in other documents and coordinates re-use from a single document

  27. Software • Production based on international standards for digital publishing • Another session on XML — this standard format can be used by many types of software and files are therefore software-independent PDF epub XML XSL XSL-FO

  28. Software • Many new products coming from the desktop publishing world, automating production in several formats ArbortextTypéfi • Writers and editors may work in traditional Word files or in XML-based word-processing software

  29. Outcomes • Speed — production reduced to minutes • Accuracy — no more manual corrections • Transparency — paper trail • On time — easier to meet deadlines • Automate manual tasks • Avoid staff costs or free up staff for higher-value work • Publish simultaneously in all formats • Reuse content • Ease future software migrations

  30. Editors’ brave new world • Editors will work within these new systems • May be editing in XML-based word-processing software • Or may be managing publications through collaborative, single-source workflows • May suggest modernization to management • Be the change!

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