Transfer Student Monitoring (TSM) Process

1. Transfer Student Monitoring (TSM)Process 1 1

2. TSM Process: Financial Aid History - General Policy • General regulations -Use NSLDS for all applicants (GEN-01-09, July 2001) -Must inform NSLDS of mid-year transfer students -May rely on NSLDS information in making student eligibility and award determinations -Not required to respond to requests for FATs -Assist colleagues by responding to inquiries -Prescreening and postscreening continue to report on defaults, overpayments and aggregates 2

3. TSM Process: School Responsibilities • School responsibilities -Inform NSLDS of its mid-year transfers -Wait at least 7 days before disbursing aid unless: Check NSLDSFAP.ed.gov; or Receive an Alert before 7 days expire -Access alerts sent to school -Review student eligibility -Adjust scheduled disbursements if needed 3

4. TSM Process: Steps • School informs NSLDS of students to be monitored (Inform) • NSLDS monitors data received and determines who to notify (Monitor) • NSLDS alerts new school of relevant changes (Alert) 4

5. TSM Process:School Transfer Profile 5

6. TSM Process: School Transfer Profile 6

7. TSM Process: School Transfer Profile • Email address to send alert notice: • New results are available - go to NSLDSFAP • New data file being sent - access SAIG mailbox • Could be group email address • SAIG Mailbox of person to receive data file (only for schools wanting a file sent) • Add contact person for Transfer Student Monitoring on Organization Contact List 7

8. TSM Process: Who Is Monitored? (Inform) • School tells NSLDS which students/applicants to monitor • Applicant identifiers • Enrollment Begin Date - for the period for which aid is being awarded • Monitor Begin Date (optional) • Input methods (may use either or both): • Enter on NSLDSFAP • Send data file to NSLDS 8

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17. TSM Process: Batch Inform • Batch file specifications (IFAP) • http://www.ifap.ed.gov • SAIG message classes • TRNINFIN—School Inform file • TRNINFOP—Error/Acknowledgment file • TRLTRPOP—Alert - Report format • TRALRTOP—Alert - Extract format • Any future additions to Batch File will be added to current “filler” space. 17

18. TSM Process: Batch Inform • Record length = 150 bytes • Header record • Detail record (one per student) • Applicant identifiers • Enrollment Begin Date • Monitor Begin Date • Requesting a FAH, addition to the Inform List or Both • Remove applicant from monitoring list • Allows school to delete student from list • One byte - ‘Y’ or ‘N’ • Trailer record 18

19. TSM Process: Batch Error/Acknowledgement File • Record length = 120 bytes • Header record • Detail record (one per error) • Applicant identifiers • Field in Error • Error/Warning Code • Value of Field in Error • Value that caused the Error/Warning code generation 19

20. TSM Process: Batch Error/Acknowledgement File • Trailer record • Includes total count each of errors and warnings • Includes total count each of records with errors and/or warnings • Errors vs. Warnings • Errors are values edits won’t allow • School has not set up their School Transfer Profile • Invalid dates • School OPEID code does not exist • Non-numeric SSNs 20

21. TSM Process: Batch Error/Acknowledgement File • Warnings are values that might require review • Student SSN not found - student is not on NSLDS, but has been added to school’s Transfer Monitoring list • SSN found, but name &/or DOB submitted does not match. Student has been added to school’s Transfer Monitoring list • Will be returned to school/servicer within 24 hours of Inform submittal • If not received: • File was not readable by NSLDS - file not processed 21

22. TSM Process: Monitor • Is there new data affecting applicant’s eligibility? • New data means a new loan or Pell Grant was added or changed for attendance at another school (since last ISIR or alert) • New loan originated • New or cancelled disbursement on a loan • New or reduced Pell Grant Award • New or cancelled disbursement on a Pell Grant • Data for attendance at school to which the applicant is transferring is not monitored • Changes in default status or overpayments would continue as done currently (postscreening) so that all schools are notified 22

23. TSM Process: Monitor • Starts on Monitor Begin Date • Date student is added to list (default); or • Future date requested by school • Ends on 91st day after Enrollment Begin Date • Stops automatically • Monitoring period duration will be evaluated periodically to determine if it should be altered 23

24. TSM Process: Alert • NSLDS communicates results only to the school to which the applicant is transferring • The school that informed NSLDS • Output methods: • NSLDSFAP • Financial aid history data file - shows entire FA history • Email notification that an Alert has been generated • Look for alerts on Thursday 24

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26. TSM Process: Batch Alert • Record length = 260 bytes • Header record • Detail records • Aggregates, match flags, MPN • Name history • Overpayment record(s) • Pell Grant payment record(s) • Loan detail record(s) • Trailer record 26

27. TSM Process: Audit Report • Available under the Report tab of the NSLDSFAP web site • Provides user with a list of students that received alerts and whether the alert was for a loan or Pell change 27

28. Transfer Student Monitoring Process cont. • Statistics over the last year -Schools with Profiles 3,477 -Schools with Inform records 3,065 -Number of students Monitored 488,334 -Number of unique Alerts 181,055 28

29. NSLDS Web sites: For Financial Aid Professionals: www.NSLDSFAP.ed.gov For Students: www.NSLDS.ed.gov Customer Service questions: Call: 1-800-999-8219 OR e-mail: nsldscoe@raytheon.com 29

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