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Welcome Time and Attendance

Welcome Time and Attendance . FOR 10-MONTH FACULTY AND ADJUNCT FACULTY PAYROLL OFFICE- APRIL 6, 2012. Background. The new system has been in development at System Administration for the past two years and is part of SUNY's five-year technology plan.   Features and Benefits :

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Welcome Time and Attendance

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  1. Welcome Time and Attendance FOR 10-MONTH FACULTY AND ADJUNCT FACULTY PAYROLL OFFICE- APRIL 6, 2012

  2. Background • The new system has been in development at System Administration for the past two years and is part of SUNY's five-year technology plan.   • Features and Benefits: • Completely paperless system - supports our "green" campus initiative and saves paper and printing of time records. • Provides an electronic approval workflow. • Increased efficiencies, accuracy, and up-to-date accrual balances.

  3. Electronic Time and Attendance Overview of the Basic Process for 10-MONTH AND ADJUNCT FACULTY

  4. Overview of the Basic ProcessMonthly – 10-MONTH AND ADJUNCT FACULTY

  5. Electronic Time and Attendance 10-MONTH AND ADJUNCT FACULTY STEP-BY-STEP

  6. Access to SUNY HR will be found at:http://www.suny.edu/hrportalYou will need to use Internet Explorer as your browser First: Sign-in Screen Second: One-time Security Screen For security reasons your sign-in will be different the first time you enter SUNY Time and Attendance: User ID and Password

  7. To enter, click on the“Time and Attendance” tab • Your pay stub can be viewed through the “View Paycheck” feature as of the Monday preceding any payday. • In addition, a two-year payroll history has been loaded for your information.

  8. Faculty-Only view Step 1, “Charge” to enter sick time. If none, go directly to Step 2. • If you have NOSick Leave to record – you are done after you “Select Month” and “Submit”! • If you DO HAVE Sick Leave to record, select “Charge” and proceed to the slides on the next few page. Step 2

  9. Current Month (or Accrual Period) Comes Up Automatically If you have Sick Leave to record:Select Month(Accrual Period) The status of any given month is reflected here in the above drop-down: Working: Open for you to make entries Pending: Submitted to your supervisor Approved: Reflected once Supervisor has signed-off

  10. Non-Chargeable Time (such as conferences, jury duty) Tracked Here Accrual Balances & Charges Family Sick Leave Tracked Here, Deducted from Sick Leave.

  11. 1) Enter charges for Sick Time used 1)Enter charges for any sick leave used 2)Then save 2 )Then save

  12. SINGLE DAY view Click here to change to MULTI-DAY view A) View of Sub-Menu produced by clicking on individual calendar dates – Single-Day Entries

  13. Click here to change to SINGLE DAY view MULTI-DAY view B) View of Sub-Menu produced by clicking on individual calendar dates – Multiple Day Entries

  14. “TIME RECORD COMMENTS” All Employees: Use this box to indicate any items you’d like noted on your record for your supervisor or for audit purposes.

  15. 1) Review your entries for accuracy LAST STEPS:Review entries for accuracyCertify (sign)Submit to Supervisor 2)Certify b 3) Submit

  16. Step 2: Close browser Sign out of the SUNY browser and close. Step 1: Log-Off Toensure your privacy and system security, in addition to “Logging Off,” you will also need to “X” out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).

  17. ADDITIONAL FEATURES AND NOTES

  18. REQUEST TIME OFF Click on TIME RECORD to return to the MAIN SCREEN Electronically Requesting Time Off

  19. Click for Multiple Day requests Time Off Request Form Single Day Request Enter charges in appropriate categories Click Submit

  20. When using this feature, remember to “SUBMIT” your request • Once your supervisor has approved your request, it automatically populates on your record so you won’t have to enter it. (Will appear with a “P” while the request is pending) • Changes, additions, deletions can be made at any point; this is not a “contract.” • Be aware that unresolved requests can prevent your successful monthly-time record submittal. Remember to “SUBMIT” your request

  21. E-MAIL NOTIFICATIONS Time record submission is a MONTHLY process. System-generated e-mail reminders will be sent when your monthly time records are overdue. Notifications will also be sent if your time record is denied by your supervisor and when time off requests are approved or denied by your supervisor.

  22. Supervisor Guidelines Electronic Time and Attendance

  23. SUPERVISORS RESPONSIBILITIES

  24. Select “Work Roster” Supervisors will have a “Work Roster” showing the electronic timesheets for direct reports

  25. Pending Time Record Approvals View of Employee Work Roster Pending Leave Requests Employee List

  26. 1) View Employee’s Time Record2) Determine an action 3) Then, “Submit” View Details or History of time record 2) Select action 3) Submit

  27. Step 2: Close browser Sign out of the SUNY browser and close Step 1: Log-Off To ensure your privacy and system security, in addition to “Logging Off,” you will also need to “X” out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).

  28. Thank You! Please contact Debbie Looney for further assistance. Phone: 395-2744 E-mail: dlooney@brockport.edu

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