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THE ACADEMIC PERSONNEL PROCESS FOR SENATE FACULTY

THE ACADEMIC PERSONNEL PROCESS FOR SENATE FACULTY. Maureen Stanton Vice-Provost – Academic Affairs September 21, 2012. Welcome to the UC Davis community!!. APM. VP-AA. ASMD. CAP. MIV. FPC. MOU. ROADMAP. Campus culture/expectations Nuts & bolts of the merit/promotion system.

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THE ACADEMIC PERSONNEL PROCESS FOR SENATE FACULTY

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  1. THE ACADEMIC PERSONNEL PROCESS FOR SENATE FACULTY Maureen Stanton Vice-Provost – Academic Affairs September 21, 2012

  2. Welcome to the UC Davis community!!

  3. APM VP-AA ASMD CAP MIV FPC MOU

  4. ROADMAP • Campus culture/expectations • Nuts & bolts of the merit/promotion system

  5. Some key elements of UC Davis culture • High expectations within a system of peer review and shared governance • Emphasis on collaboration, not competition • Scholarly excellence is required, but is also not sufficient • Faculty are expected to serve the University, their profession and the public • Very good teaching and mentorship are valued and rewarded • Shared governance is a key value

  6. The UC Davis personnel process • is very transparent • is remarkably fair • keeps peers in touch with your achievements • … and requires hard work at all levels

  7. MyInfoVault: UCD’s digital dossier management system Candidate Department MyInfoVault (MIV) • http://academicpersonnel.ucdavis.edu/myinfovault-information/index.html

  8. THE UC RANK & STEP SERIES • Three faculty ranks (Assistant, Associate, Full) • Promotion to the next rank requires both internal & external review • Steps within each rank • Advancement generally requires only internal review (merit actions) • Two additional “barrier” steps at the senior Professor rank • Advancement requires internal & external review

  9. RANKS AND STEPS WITHIN RANKS Assistant Professor Professor Step I 2 yrs Step I* 3 yrs Step II 2 yrs Step II 3 yrs Step III 2 yrs Step III 3 yrs Step IV 2 yrs Step IV 3 yrs (Step V) 2 yrs Step V 3 yrs/Indef (Step VI) 2 yrs ----------------- Associate Professor/Tenure Step I* 2 yrs Step VI* 3 yrs/Indef Step II 2 yrs Step VII 3 yrs/Indef Step III 2 yrs Step VIII 3 yrs/Indef (Step IV) 3 yrs Step IX 4 yrs/Indef (Step V) 3 yrs Professor Above Scale*

  10. WHO DECIDES? The Administration… after consultation with the Academic Senate

  11. Chancellor Dean Vice Provost Advisory Faculty Personnel Committee (FPC) Senate Committee on Academic Personnel (CAP) Normal merits (step change) Accelerations that don’t skip a step Appraisals *Promotions (rank change) Accelerations that skip a step *Advancement to Prof. VI & to Professor Above Scale Appraisals *Extramural letters required

  12. ACTIONS DELEGATED TO THE DEAN • Department reviews dossier; faculty vote • Chair writes department letter: • Evaluative summary of dossier • Faculty vote & faculty comments • Faculty Personnel Committee (FPC) reviews dossier; makes recommendation to the Dean • Dean decides • Appeal by candidate can be made within 30 days

  13. ACTIONS NOT DELEGATED TO THE DEAN (1) • Dossier sent by the Chair to external experts in the field for evaluation • Department reviews dossier; Senate faculty vote • Chair writes evaluative department letter, including faculty vote and comments • Dean reviews dossier, writes evaluative letter • Dossier reviewed by CAP, which makes recommendation

  14. ACTIONS NOT DELEGATED TO THE DEAN (2) • CAP may recommend ad hoc committee to review dossier (1 from dept, 2 from outside dept) • Vice Provost appoints ad hoc committee • Ad hoc committee evaluates dossier • CAP reviews dossier & ad hoc committee report; recommends action to Vice Provost • Decision by Vice Provost and/or Chancellor (tenure)

  15. APPRAISALS • Evaluation of whether you are on track for promotion to Associate rank • Generally occurs in your 4th year as Assistant Professor (unless you’re being considered for promotion to Associate rank) • Intent is to provide feedback & collegial advice in time for the advice to be useful • Process involves feedback from your department, the FPC, the Dean, CAP, & the Vice Provost

  16. ASSISTANT TO ASSOCIATE PROFESSOR • Maximum of 8 yrs at Assistant rank at UC • Decision must be made by end of 7th year • Extension on the “tenure clock” is granted for each birth/adoption event • Maximum extension for any reason is 2 years • No minimum time at Assistant rank (generally occurs after 6 yrs at rank or after 2 yrs at Assistant Professor Step IV) • Based on scholarly record since terminal degree

  17. ASSOCIATE PROFESSOR TO PROFESSOR • Generally occurs after 6 yrs at Assoc rank or after 2 yrs as Associate Professor, Step III • Step IV or Step V (overlapping steps) are often used when appointment occurred at mid-rank, and used occasionally when the faculty member is on track for promotion but not quite ready • Considers scholarly record since promotion to Associate Professor

  18. ROLE OF THE ADMINISTRATION • Chancellor/Chancellor’s designee has final decision on all advancements • At UC Davis, most advancements needing only internal review are delegated to Deans for decision • Most advancements needing external & internal review are delegated to Vice Provost for Academic Personnel for decision • TENURE decision remains the Chancellor’s

  19. ROLE OF THE ACADEMIC SENATE Senate faculty play major advisory roles in personnel actions for Senate faculty • Senate colleagues in your department review file & vote on personnel actions • Senate committees review all personnel actions and advise the administration • Deans are advised by unit Faculty Personnel Committees (subcommittees of the CAP) • Vice Provost/Chancellor is advised by CAP

  20. CRITERIA FOR ADVANCEMENT • Established by the administration with Senate input (APM 220) • University-wide (all campuses) • Excellence in creative scholarly activity is expected • Talk to your Chair to learn expectations in your unit • Peer review is critical • Establishing intellectual/creative leadership is key • Good to very good teaching is expected • Excellent teaching is recognized and rewarded • Service is expected • Modest, local service pre-tenure • Expectations build at higher ranks

  21. COMMUNICATE WITH YOUR CHAIR • Review criteria for advancement and process (important for new faculty) • Discuss content of dossier and deadlines • Identify your role, especially with regard to intellectual leadership, in jointly authored publications • For promotions: • Help develop lists of potential extramural referees (some from candidate/some from department) • Decide on publications to send to referees • Provide draft of your Candidate’s Narrative

  22. WEB SITES (http://academicpersonnel.ucdavis.edu/) • FAQ on academic personnel process:http://academicpersonnel.ucdavis.edu/faq.cfm • Merit & Promotion information: • System: (APM 220): http://www.ucop.edu/ acadadv/acadpers/apm/apm-220.pdf • Campus (UCD 220/220AF): http://manuals.ucdavis.edu/apm/220.htm • Appeals process if advancement is denied:http://manuals.ucdavis.edu/apm/220_Proc5.htm

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