A series of Standardised Messages for Door-to-door Shortsea Based Logistics Chains

1. A series of Standardised Messages for Door-to-door Shortsea Based Logistics Chains An EU Marco Polo funded project 15.9.2006 – 15.09.2008 Gardermoen 30 Januar 2008

2. Shortsea XML • NorStella • Background • Project information • Deliverables • Interoperability and use of standards • Summary

3. NorStella – Foundation for e-business and trade procedures • Objectives The main objective of NorStella is to contribute to effectiveness and efficiency in public and private undertakings, by promoting • rational and simplified processes and procedures in national and international trade, in the private as well as the public sector and between private companies and public administrations • reliable and efficient implementation and profitable use of standardized data interchange between organizations • Because of its independent position in the market, with no links to any particular sector or industry, NorStella is able to serve all kinds of businesses and actors in the market, thus contributing to the establishment of cross sectoral solutions based on openly available international standards, such as UN/EDIFACT, ebXML, etc. for the benefit of all user groups

4. Project participants

5. Complex transport chains Agent Transport user Enquiry Quote Terminal Payment Manifest Road Hauler Shipping Line Agent

6. The issue Shortsea logistics chain is complex (and uncompetitive?) Administrative burden (20-30%) Increasing reporting requirements by authorities Manual routines and procedures Need for… common, simple and open standards efficient processes easier integration

7. The solution • Simplify business processes • Standardised messages for processes • Booking • Scheduling • Operations • Invoicing

8. Project deliverables Documented standardised messages Booking, Scheduling, Operation and Invoicing Implementation – proof of concept Translation Hubs Promotion and training Coordination with organisations and other projects

9. Standardised messages • UN/CEFACT • ebXML • Procedures and routines of UN/CEFACT • UMM / UML • Use of UN/CEFACT Core Component

10. XML vs EDIFACT Both formats required EDIFACT is well established XML is ”future proof” Add XML to your library No need to replace functioning EDIFACT Consider XML on new connections XML to connect small/medium partners Future standard replacing EDIFACT Embedded in new software More flexible than EDIFACT Easier to make integration Easy to read and write to Easy to split information and presentation Complies with Web Services

11. Transport Retail Telecom Energy Social Security Consignment  Product      Organisation      Address      Core Components … • … are reusable components that can be applied in a standard way within a business context. • … represents the business objects of e-business • … are defined using items that are common across businesses • … enables users to define information that is meaningful to their business while also continuing to maintain interoperability with other business applications Healthcare Entertainment Source EdiSys

12. BIE = CC in Context • Core Component (CC) • generic building block • unique semantic definition and content • Business Information Entity (BIE) • specific building block for use within a given business context • sub-set (based on) a Core Component • Business Context defined through a set of context drivers • Business process • Product classification • Geopolitical region • Official constraint • Business process role • Supporting role • System capabilities Source EdiSys

13. UN/CEFACT Core Component Library

14. Aims of implementation phase Proof of concept Provide practical examples Promote best practice

15. Implementation

16. Cooperation with other projects Shortsea XML is cooperating with a range of other projects including: MarNIS papiNet Freightwise Moses SafeSeaNet ARKTRANS

17. Aims of promotional activity Create awareness of the Shortsea XML project within the European shippers, logistic, transport and shortsea sectors. To secure a rapid and wide adoption of the Shortsea XML standard throughout the European shortsea community. Based on a sufficient number and variety of reference implementation cases. Training and workshops

18. Activities after 15th September 2008 • SMDG and UN/CEFACT will maintain the standards • Implementations will continue • SPC – will be able to promote and diffuse

19. Frokostseminar 28 februar • Sted: Auditoriet, Holberg Terrasse, Stensbergsgt. 7 • Tid: 27. februar, 8.30 - 12.00 • Mål  med frokostseminaret: • Å gi deltakerne en kort innføring i de tekniske leveransene og vilke funksjoner de dekker. • Vise hvilke fordeler implementering av standarder kan gi. • Målgruppe: • IT-leverandører og større transportselskaper eller speditører med egne IT-løsninger • Agenda:

20. Benefits Simplify and streamline administrative processes Reduce administrative errors Improve transparency Improve customer service Save man hours and free-up staff Improved data quality

21. Erfaringer med Marco Polo • Søknadsprosedyrer • Rapporteringsprosedyrer og kontakt med EU • Administrering • Økonomi • Andre deltakere • Suksess faktorer

22. Søknadsprosedyrer • Søknad laget av Hans Kristian Haram og Per Bruun-Lie • Januar 2006 • Mange deltakere gir høyere score • Benytt Marco Polo og kompetansen der, norsk ansatt Anne Bårdseth • Se søknad på internett

23. Rapportering og kontakt med EU • Rapportering enklere enn for eksempel andre rammeverk innenfor EU • Rapportering hvert 12 måned • Alt skal leveres skriftlig og i 4 eksemplarer  • Kun underskrevne originaler fra andre deltakere • Lang saksbehandlingstid

24. Økonomi • Kan få utbetalt 1/3 som forskudd • Bankgaranti må foreligge som medfører endring i egen likviditet • NB ! Etterskudds betaling fra EU • Euro kurs og transaksjonskostnader kan ikke belastes prosjektet • Avtaler om betalingsform m deltakere • Detaljert og atskilt prosjektregnskap

25. Administrering • Risikoanalyse tidlig i prosjektet • Dokumenter ALT fra første dag • Felles database, sharepoint • Involver og send ofte oppdateringer for eksempel månedsbrev til kommisjonen og deltakere • Månedlig oppfølging økonomi og timer • Vær tidlig ute med underlag for rapporter.

26. Andre deltakere • Endring i strategier og prioriteringer hos deltakere • Common learning programmet: 50 % av kostnadene dekkes • Omprioriteringer av ressurser underveis i prosjektet

27. Suksess faktorer • Promotering • Definere felles mål • Engasjement fra deltakere • Tydeliggjøre WIFM • Detaljert søknad som virker som styring og evaluerings dokument

28. Spørsmål ?

29. Contact information Mariann Sundvor - Project Manager Shortsea XML c/o Norstella C.J. Hambros Plass 2C 0164 Oslo Norway T: +47 2299 6065 E: info@shortseaxml.org www.shortseaxml.org

30. Target audiences (Europe wide) Transport buyers Shortsea lines and agents Terminals and stevedores Road, rail and barge operators EU/national administrations IT providers

31. Promotional vehicles Identity and branding Newsletters Public relations Printed material Conferences/seminars/workshops Website - www.shortseaxml.org 121 briefings Exhibitions Webinars

32. Organisations European organisations ESC European Shippers’ Council CLECAT European Association for Forwarding, Transport, Logistics and Customs Services INE Inland Navigation Europe ECSA European Community Shipowners’ Association ESPO European Sea Ports Association IRU International Road Union UIC Union International des Chemin de fer Their national member organisations

33. European Shortsea Network Brussels recognised organisation 19 Shortsea Promotion Centres (SPCs) Experts in their own country Wide network of contacts Promotional activities

34. Project organisation Lead Partner and project manager- NorStella Advisory Board Samskip Port of Rotterdam SMDG Softship Norwegian Coastal Administration NorStella Kingfisher Group

35. Complex transport chains Agent Transport user Enquiry Quote Terminal Payment Manifest Road Hauler Shipping Line Agent