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Today’s Agenda:

Today’s Agenda:. Updates : - New Role in PS: Communications Director - Strategic Sourcing: Upcoming Projects & Projected Savings for 2011 - New eProcurement suppliers & Catalog Improvements - Improvement Projects: Supplier Registration Form Spotlight Presentations:

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Today’s Agenda:

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  1. Today’s Agenda: Updates : - New Role in PS: Communications Director - Strategic Sourcing: Upcoming Projects & Projected Savings for 2011 - New eProcurement suppliers & Catalog Improvements - Improvement Projects: Supplier Registration Form Spotlight Presentations: - UW Sustainability Office News: - New Federal Tax Requirements:1099 - New PAS Programming - Electronic Reimbursement Project - Procard Update

  2. New: Communications Director Communications

  3. Strategic Sourcing: Upcoming projects for FY 2011 Strategic Sourcing

  4. 2011 SavingsMillions $ $225M Future Opportunities Potential Savings of $13M from University wide contracts $71M 2011 Commodities shown by % $71M 2011 Contracts Established $65M 2010 Contracts Established Strategic Sourcing $249M Existing Contracts -Patient care -IT goods & services -Life Sciences -Office supplies -Food -Janitorial supplies -Furniture -Industrial Gases -Consulting services -Patient care -IT goods & services -Life Sciences -Office supplies -Food -Janitorial supplies -Furniture -Industrial Gases -Consulting services

  5. eProcurement Update eProcurement catalog improvements: - ABI: eInvoicing, custom quotes, standing orders, oligos - Invitrogen: eInvoicing, custom quotes, oligos - Fisher Scientific: eInvoicing, custom quotes, oligos and alcohol approvals - Praxair: eInvoicing, standing orders and toxic gas approvals - Sigma: eInvoicing, custom quotes, oligos - Bank & Office Interiors: eInvoicing, custom quotes - CDW-G: eInvoicing, custom quotesNew Catalogs in eProcurement! - Complete Office (federal small business) - Keeneys Office Products (State certified WBE) - Millipore eProcurement

  6. What’s coming in eProcurement? eProcurement

  7. Improvement Project: Supplier Registration Process HOW CAN YOU HELP? Refer suppliers to the “Information for Suppliers” web page. The most current version of the form will always be here. http://f2.washington.edu/fm/ps/info-for-suppliers What is it? LEAN project to review and improve the Supplier Registration Process Goals: • Reduce the complexity of the process • Reduce the time it takes to register a supplier • Provide a single place to submit the supplier information …oneplace …one way! ImprovementProjects

  8. UW Sustainability Office Claudia Frere, Manager Office of Environmental Stewardship and Sustainability Sustainability

  9. UW Environmental Stewardship and Sustainability Office Paper Conservation & Copier Initiative Need to reduce usage by 30% Need to use 100% recycled paper Review: • double-sided printing • printing instead of filing • generic toner • multi-purpose devices (MPD) • upgrade to energy efficient machines • “rightsizing” copiers/printers • the need for individual printers

  10. Substitute House Bill 2287 Three components: Sustainability

  11. UW Paper Conservation Committee Paper Conservation Committee was formed in January 2010 and is sponsored by UW Finance and Facilities, and the UW Environmental Stewardship and Sustainability office Committee members include representation from the following: • UWMC Materials Management & HMC Purchasing • UW Procurement Services • UW Recycling & Solid Waste • UW Creative Communications • UW & UW Medicine IT Services • UW Bothell - Facility Services & Physical Plant • UW Tacoma - Finance & Administration • UW Faculty • UW Educational Outreach Sustainability

  12. Implementation Plan : 30% reduction in paper Sustainability

  13. Implementation Plan : 30% reduction in paper Sustainability

  14. Recycled Paper Measurement UW Recycling & Solid Waste Office& UW Environmental Stewardship & Sustainability Office Who will monitor the paper recycling rates? Sustainability HMC will need to develop a similar program.

  15. Questions or comments? Environmental Stewardship and Sustainability Office Email: sustainableuw@uw.edu Website: http://green.washington.edu

  16. PAS Reports Project • Goal: • Provide visibility into the PAS data by use of a Web Based Business Intelligence Reporting Tool PAS Reports • Example: ‘Invoice Status by Department’ report

  17. New Federal Law: 1099 Reporting • New Federal law requires 1099 reporting for all goods and services purchased starting in 2012 1099 Reporting

  18. New PAS Programming: • As of September 22nd, you have the ability to update the "department contact" on PAS POs  PAS Programming • Step-by-Step Instructions are online:http://f2.washington.edu/fm/ps/change-dept-contact

  19. Electronic Reimbursement Project • Team consists of central office staff and several customers to come up with a recommendation for using an eFormfor reimbursements. ElectronicReimbursement

  20. Direct Buy Limit Update ProCard Update

  21. ProCard Update ProCard Update

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