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AVC Tour Timeline

AVC Tour Timeline. AVC > WM: ICA, Tour Roster, Trip Log, Prep Pkt, Pre-tour Coordination form AVC > TG: ICA AVC > WM & TG: Job Description, Tour/Rally Checklist, MX Veh Ins app WM: Review/redline: Trip Log, Prep Pkt. R-150. R-135.

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AVC Tour Timeline

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  1. AVC Tour Timeline AVC > WM: ICA, Tour Roster, Trip Log, Prep Pkt, Pre-tour Coordination form AVC > TG: ICA AVC > WM & TG: Job Description, Tour/Rally Checklist, MX Veh Ins app WM: Review/redline: Trip Log, Prep Pkt R-150 R-135 WM > AVC: Redlined Trip Log, Prep Pkt, Pre-tour Coordination form WM & TG > AVC: Signed ICA & Job Description, MX Veh Ins app (completed) AVC > Guests & TG: Mail Prep Pkts R-120 AVC > WM/TG: Updated Tour Roster, Trip Log, Prep Pkt; Vehicle Description form; Piggyback tours: Personal Injury Insurance (birthdays – verify included, obtain missing) WM: Coordinate with TG WM: Begin guest pre-tour phone calls; alert guests to obtain Mexico Vehicle Ins R-90 WM: Follow-up guest pre-tour phone calls with e-mails/letters; remind them to obtain MX Vehicle Insurance ASAP R-60 AVC (lock contracts and budget) > WM: WM Log, finance book, and “Box” (earlier time negotiable depending on tour and WM point of travel origin) WM Call AVC: Obtain list of guests who have not obtained Mexico Vehicle Insurance; call guests to remind them to obtain (see Section 9) R-30 R-15 AVC > WM: Vendor “handoff” R-5 WM call early vendors: Update counts (rigs and persons) WM/TG arrive Rendezvous Campground: Staff meeting, greet guests, In-Rig Visits, Vehicle Inspections, Border Crossing details Distribute: Trip Logs, jackets/pins, critiques, custom forms R-4 WM > AVC: Call “attendance,” mail Pre-tour WM Package WM: Rendezvous Meeting/Orientation R-Day WM/TG: Check guests’ expectations/attitudes Mid-tour WM: Distribute Frequent Caravan Miles certificates/catalogs Begin sign up guests for future tours ¾-tour WM: Collect evaluations, sign up guests for future tours, farewell dinner/speech Farewell WM > Bank: Deposit unused tour cash End+1 WM > AVC: Collate/mail all reports (End of Tour WM Package) ASAP AVC > WM/TG: Mail final compensation checks Rcpt+21 EoS+30 AVC > WM: Mail Consolidated Trip Log and WM Log for redline EoS+60 WM > AVC: Return Redlined Consolidated Trip Log and WM Log Rcpt = Date of receipt at AVC in Livingston from WM EoS = End of Season Section 1 N:\avc\ops\field staff\FSM\1-General\11-AVC Tour Timeline Created 5/15/2004 LT 9/14/2007 Revised 9/14/2007 LT

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