DAILY LOGISTICS IN MOBILE DATA COLLECTION FOR UNHCR SENS

1. DAILY LOGISTICS IN MOBILE DATA COLLECTION FOR UNHCR SENS

2. Team structure • Coordinator • Assistant coordinator(s) • Supervisors • Teams: • Team leader • Interviewer • Anthropometry measurers • Hb measurer • Translator

3. Teams • Team leader • Main responsible for overall data quality • Overseeing anthropometry measurements • Individual questionnaires • Interviewer • Household questionnaires • Anthropometry measurers • Hb measurer • Translator

4. Daily activities for coordinator • In the morning, make sure all team leaders receive their phones and sign off correctly. • In the field, support supervisors. • In the evening: • Together with supervisors, check and verify ALL forms • Upload all finalised forms to server (synchronising) • Forms that needs correction should be kept on phone to be verified next day • Transfer forms from server into computer • Server → csv → excel • Save excel files according pre-defined folders and file names • Run ENA SMART plausibility check • Overnight – make sure to charge ALL phones completely. • In the next morning, give feedback to relevant supervisors and/or teams if corrections needs to be made.

5. Daily activities for supervisors • In the field, support survey teams. • In the field, do spot checks for: • Correct sampling, anthro and Hb measurement techniques, interviewing techniques, etc; • Correct phone settings; • Correct entries on phone forms. • After data collection, make sure all team leaders hand in all phones. • In the evening, check and verify ALL forms. • In the morning, give feedback to relevant teams if corrections needs to be made.

6. Daily activities for team leaders • In the morning: • Receive and sign off phones • Check on the phones: • Time and date • Flight mode • All forms are there • Check all equipment • During data collection, make sure all mobile forms and support forms are filled for each household • At the end of the day, hand in phones and all filled in support forms

7. Paper forms to fill in on the field • Data collection control sheet • Household form

8. How to organise and name folder and files on computer

9. SENS mobile phone forms(all are available in English and French) • GLOBAL_CH_EN_v.1.3 • Anthropometry, health and IYCF for children 0-59 months • GLOBAL_WM_FR_v1.2 • Anaemia etc for women, non-pregnant 15-49 years • GLOBAL_FS_EN_v.2.1 • Food Security for households • GLOBAL_WS_EN_v1.5 • WASH for households • GLOBAL_TN_FR_v2.2 • Mosquito Net for households

10. Things to note • Never connect the computer to other wifi networks – especially not UNHCR networks (which often require change in computer settings, and which will then make it difficult for you when you return to the ODK and server operations) • Always charge all phones completely overnight • Upload data from phones to computer every night – and transfer data from server to excel

11. Information sharing • Website: sens.unhcr.org • Videos on SENS guidelines and MDC in SENS • DPSM Key Initiative Updates • SENS Database with direct link to TWINE • Requires sharing of report and raw data with HQ