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E-Advising in colleague: panacea, pragmatism & pitfalls Session: M4.3

E-Advising in colleague: panacea, pragmatism & pitfalls Session: M4.3. Implementation of colleague e-advising at hardin-simmons university Kacey Higgins Registrar. Use Mobile Guidebook to Evaluate this Session . Session: M4.3. Agenda. Overview of Hardin-Simmons University Implementation

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E-Advising in colleague: panacea, pragmatism & pitfalls Session: M4.3

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  1. E-Advising in colleague: panacea, pragmatism & pitfallsSession: M4.3 Implementation of colleague e-advising at hardin-simmons university Kacey Higgins Registrar

  2. Use Mobile Guidebook to Evaluate this Session Session: M4.3

  3. Agenda • Overview of Hardin-Simmons University Implementation • Process • Goals • Practicalities • Strengths and Weakness of the System • Wish we had known

  4. Hardin-Simmons University – Abilene, TX • Small, Private, Liberal-arts University • 1800 undergraduate students, 500 graduate and doctoral students • Model of Advising & Registration • Looking for an Online Tool to Guide Self-registration • Degree Audit Design • 108 Specifications of the Core Curriculum (a.k.a. Foundational Curriculum)

  5. Process • Ad-hoc Committee • Registrar • Director of Admissions • Assoc. VP for Academic Advising • Manager of Administrative System Support • Assoc. VP for Technology Services • 2 Faculty Advisors • Timeline

  6. Business Process Analysis • Advising – Model and Training – Essential to have partnership with advising to guide implementation • System- Overarching principles regarding standards, modifications, add-ons, data accuracy, etc. • Students - Services and Training • Student Holds – Review and rationale • Registration policies – Calendar (add, cancel, etc.), staggering, drop last class • Restrictions – prerequisites, level, major, rules • Billing – current processes, terms of agreement, finalization • Web Portal – what students are able to see and do online through self-service

  7. Goals • Students • Enable responsibility through autonomy • Increase ownership of degree requirements • Empower action-oriented decision-making • Advisors • Provide system-guided decision-making • Minimize faculty involvement and intervention • Separate advising and schedule building

  8. Practicalities • Staffing • Training • Challenge to provide intensive training of non-intuitive system – students and advisors • Ongoing training • Advising • Model • Unclear advising philosophy

  9. Decision points • Student vs. Advisor Planning • Advisor Approval required or not • Training

  10. advisor • Modify plan • View degree evaluation • Make notes – public and private • Email

  11. Student planning • Must have a degree plan • Students log-in through the student portal – HSU Central • Select Academic Planning

  12. Student registration • Same preferred sections list • Course planning • Registration • Search for section • Same registration process

  13. Degree Evaluation • Choose whether or not to include planned courses • Can run “what-if”

  14. Panacea (an answer or solution for all problems or difficulties) • Presents degree requirements for student planning and course selection • Students can register from planning worksheet • Email and comments capability (public and private) • Advisor release for registration either through approval of courses or by registration hold • Degree evaluation available online • Advisor can update student planning and add courses to worksheet not on plan

  15. Pragmatism (conduct that emphasizes practicality) • Does not replace advisor - Advisor needed to navigate program specifications, course selection, and class sections • Good supplemental system to online registration • Degree audit system must work for end user • Training must be done for non-intuitive system

  16. Pitfall (Trap or Danger for the unwary) • System does not employ fine-grain degree audit syntax in planning • Allows student to plan and register for class that does not fulfill requirement • Training needed for non-intuitive system • Non-optimal student experience (described as bulky, clunky, quirky) • Confusion about whether or not student is registered • Emails not stored

  17. Wish I had known • Enormity of re-writing degree plans for end-user • Syntax rules not applied in planning • System is not dynamic (cannot adjust/calculate requirements, i.e. electives) • Advising philosophy • Adoption by faculty and students – include students on planning committee • Discrepancies in advising practice – system engagement, expectations • What-if list of programs is alphabetized by program title (not program code). BA.ART vs Art (BA)

  18. Q & A • kacey.higgins@hsutx.edu

  19. Use Mobile Guidebook to Evaluate this Session Session: M4.3

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